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14-16 September 2022
Westin Miyako KyotoKyoto, Japan

Pre-Event Info for All Attendees

Our team looks forward to welcoming you to our upcoming AsiaTIDES meeting, held February 24-26 at the Westin Miyako Hotel in Kyoto, Japan.  Please read the information below to prepare for your upcoming trip.

Meeting Venue
Keage, Sanjo
Higashiyama Ward, Kyoto,
605-0052, Japan
+81 75-771-7111

Attendee Event Guide
Please reference the attendee event guide for the most up-to-date agenda and general conference information.  You will receive a printed copy of the event guide when you check in onsite.

Registration and Badge Collection Hours
When you arrive, please make your way to Mizuho foyer (follow hotel signs on the 4th floor) of the Westin Miyako Hotel. Please come prepared with a business card or ID to collect your badge. Registration will be open at the following times:

Monday, February 24: 8:00am - 4:45pm

  • 8:00am - 1:00pm (Pre-Conference Workshop registrants ONLY)
  • 1:00pm - 4:45pm (Open to all registrants -- plenary session starts at 1:55pm)

Tuesday, February 25: 8:00am - 6:00pm

Wednesday, February 26: 7:45am - 4:30pm

*PLEASE NOTE: ONCE YOU HAVE CHECKED IN AT REGISTRATION, YOU DO NOT NEED TO CHECK IN EACH DAY. Please ensure you keep your badge and event guide for the duration of the event.

Registration Fee
All registration fees must be paid prior to receiving your badge. If you still owe payment on your registration, you may pay with a credit card onsite when you check in.

Pre Conference Workshops
If you would like to attend one of our two pre-conference workshops on Monday, February 24, but have not yet registered, you may upgrade your pass onsite at the registration desk. The registration desk will open at 8:00am.

Exhibit Hall & Poster Viewing Hours
The exhibit and poster hall will be open to all attendees during the following hours:

Tuesday, February 25 |  8:00am - 6:00pm
Wednesday, February 26 | 7:45am - 3:45pm

AsiaTIDES Networking App

The AsiaTIDES networking app allows you to view the attendee list and schedule meetings before, during and after the event.   You can access the app on your computer at or via the ‘Informa Connect’ app on your iPhone / Android.  

All attendees should have received an email with your log in details within the past week.  If you need your log in details, please visit the link above and click ‘retrieve credentials’ and enter the email associated with your registration.  If you still require assistance, please contact App Manager Chisom Fadeyi at    .

Speaker Presentation Slides
Our team will collect speaker presentations and add them into the networking app within 2 weeks after the event.  Please note that we only post presentation slides from speakers that give us permission to do so.

Attendee Networking Dinner
Taking place Monday, February 24 from 5:45pm - 8:45pm at Tempura Endo Yasaka. A short walking tour of Gion led by a local guide will be provided from the Westin to the restaurant. If you have not purchased a ticket yet, you can click do so on a first come first served basis. Networking dinner is only open to registered AsiaTIDES attendees.
You must have a confirmed ticket with you to attend. Please meet in Westin lobby at 5:45pm.

Complimentary Wi-Fi Onsite:

Network: The Westin Miyako
Password: No Password Required

WHO Guidelines for General Hygiene at AsiaTIDES Next Week
It’s business as usual and we continue to closely monitor the situation from official sources including the World Health Organisation and Japan’s government and local authorities. Our number one priority is the safety of our delegates and colleagues attending our events. Considering the recent virus outbreaks in Wuhan China, we encourage all attendees to follow WHO guidelines for general hygiene at our event in Japan next week.

A small number of attendees have told us they are now unable to travel either because they are from China or have recently visited China and are taking health precautions, or their companies have a particular policy in place around travel. This is only the case in a very few situations right now.