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Presenter Guidelines

Presentation format

Microsoft PowerPoint All presentations must be prepared and submitted in Microsoft PowerPoint. We recommend an aspect ratio of 16:9 to make full use of the presentation screen. All fonts and graphics need to be included. Video files need to be handed in separately.

Apple Mac If your presentation was prepared on an Apple Mac please make sure you review it with the audiovisual (AV) team on site well before your scheduled presentation time. 

Length of presentation

Companies presenting will be allocated a total of 10 minutes for the presentation. A further minute will be reserved for a brief introduction and transition between the presentations.

We recommend using no more than 10 slides in a 10-minute presentation. The allocated time limit is firm and if you over-run your presentation will be stopped to ensure that all presentations taking place in parallel will start and finish at the same time.

Submission of presentation

The deadline for submitting your organization’s presentation is Friday, August 23. 

Please upload your presentation via the presentation upload form online here. If your presentation contains any videos you will have to put them into a folder together with the PowerPoint presentation, convert the folder into a zipped folder and upload this zip file.

Please always label all files with your organization name.

We save a copy of your presentation on our computers to ensure a smooth transition between presentations. The copy of your presentation will be deleted four weeks after the event and will not be distributed to third parties.

Speaker check-in

All presenters must check in with the AV team in the "Speaker check-in room" no later than four hours before their presentation and preferably the day before. In case your presentation contains a video file please check in a day ahead if possible.

We also ask presenters to bring a copy on USB key of their presentation to the conference.

Presentation rooms

Each presentation room will be equipped with:

  • Lectern 

  • Microphone 

  • Podium monitor 

One member of the AV team and an additional member of staff will be in the presentation room at all times. 

Please plan to arrive in your presentation room no later than 15 minutes prior to the start of your presentation, and check in with the member of staff monitoring the presentation room.