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BioProcess International

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Delivered as a Hybrid Event
September 27-30, 2022Boston Convention and Exhibition Center

EXHIBITOR MANUAL

Below you will find information and links that will prepare you for  BPI part of Biotech Week Boston. Please carefully read through each section below and let us know if you have any questions. 

Key Contacts 

Sales

Jennifer Wickett | +1-212-600-3452 | Jennifer.Wickett@informa.com

Operations 

Bridget Lacey | Bridget.Lacey@informa.com  - Sponsorship & Exhibitions Coordinator- 

Allison Hale | Allison.Hale@informa.com  - Speaker Coordinator

Event Schedule

Exhibitors may not set up or tear down outside of the specified times without approval from Show Management.

Exhibitor Move In and Move Out

Exhibition set up hours: 

Tuesday, September 27:  8:00AM - 5:00PM

Wednesday, September 28: 8:00AM - 12:00PM


Exhibition break down: 

Friday, September 30: 2:00PM - 8:00PM

Exhibit Hours:

Wednesday, September 28: 

3:00PM - 7:00PM 

Exhibit & Poster Hall Opening & Refreshment Break: 3:00PM – 4:00 PM

Opening Keynote on Exhibit Hall Main Stage: 4:00PM – 5:30 PM

Exhibit Hall Networking Cocktail Reception: 5:30PM – 7:00PM


Thursday, September 29: 

9:00AM - 5:30PM

Morning Refreshment Break: 9:30AM - 10:15AM

Networking Lunch in Exhibit Hall: 11:45PM - 12:55PM

Afternoon Refreshment Break: 2:35PM - 3:30PM

Networking Cocktail Hour: 5:00PM - 6:00PM

Lawn on D Networking Reception: 6:00PM-9:00PM


Friday, September 30

9:00AM - 2:00PM

Morning Refreshment Break: 10:00AM - 11:00AM

Networking Lunch in Exhibit Hall: 12:30 PM - 1:55 PM

Booth Space

To view the floorplan, please click here

Your Booth Space:

BPI Booth Package:

  • Booth Size: 10' x 10'
  • 8' High Backwall Drape Color: Red
  • 3' High Sidewalls Drape Color: Red
  • Booth ID sign


Please note: The exhibit hall is NOT carpeted and is mandatory

To Order Carpet for your booth please click HERE 

NOT included with your booth:

Please click the links below to order items for your booth which are not in your package. This includes:

  • Carpet (Mandatory)-GES
  • Furnishings- GES 
  • Electrical, Internet, & Rigging- MCCA
    • Please note: WIFI will be available in the exhibit hall
  • AV- Metro Multimedia

Booth Set Up & Design Rules and Regulations

BWB US 2022 adheres to the International Association of Exhibitions and Events® (IAEE) as well as the Massachusetts Convention Center Authority rules and regulations for booth set up and display. Please read through the IAEE and MCCA guidelines in the documents below to ensure your booth falls in line with the rules and regulations. 

International Association of Exhibitions and Events®

Massachusetts Convention Center Authority

Pass Registration

You are entitled to a certain number of complimentary registration passes per your agreement. If you are unsure how many passes you have used or what comes with your package, please contact  Bridget Lacey - Bridget.lacey@informa.com

COMPLIMENTARY PASSES

Your contract comes with a specific amount of complimentary Main Conference and Booth Staff passes for the event. 

The primary contact from each company will receive a unique activation link and details of how to create an account on our registration portal, Visit Connect, to register for these passes.  

Please Contact your operations coordinator for the following: 

  • Pre-Conference Workshop passes 
  • Virtual Only passes 
  • Changes that need to be made to your registered complimentary Main Conference and Booth Staff passes

BPI Operations Coordinator: Bridget.Lacey@Informa.com

If you need to register for additional conference passes over your allocation - this can be handled through delegate sales: 

Please Contact: Jessica Purnell

SPEAKER PASSES

Please DO NOT use your allotment of complimentary passes to register speakers. Speakers will automatically be registered

The BPI Speaker Operations Coordinator - Allison Hale  will be contacting all speakers directly with further information about their participation.

If you have not yet submitted your speaker details, please do so HERE

SHIPPING, DRAYAGE AND MATERIAL HANDLING

GES is in charge of Shipping to and from the event, drayage, and material handling 


Shipping Information

Please see shipping information, instructions, and pricing by clicking HERE 

Please note: Any packages being sent to the GES' Advanced Warehouse between Tuesday, August 17 - Wednesday, September 15. 

Shipments arriving  before Tuesday, August 17th and  after Wednesday, September 15 will incur a fee. 

Tracking Numbers

As part of our customer service to the exhibitors our show management team will help track packages on-site should any issues or delays arise.

Please fill out the below tracking form for any boxes/booths shipped to the GES Warehouse and send the completed information to bridget.lacey@informa.com by September 19, 2022.

TRACKING FORM

Accommodations

BIOPROCESS INTERNATIONAL US 2022 ROOM BLOCK 

Our team has secured discounted rooms at a few nearby hotels, all in walking distance to the BCEC.  Please book your room ASAP as only a few rooms remain at the hotels below.

Please visit our Plan Your Visit page for full information including rates and links to make your reservations

Lead Retrieval

Lead retrieval at BPI 2022 Face to Face event will be provided by GES Visit Connect. This year only we are providing this service to you as part of your package at no extra charge.


You can set up your scan licenses and lead retrieval questions within your Visit Connect. Please Contact Bridget Lacey with any questions.

Capture Onsite Leads with the Visit Connect App

Use your personal smartphone to scan attendees using the Visit Connect App.  Watch our short 3-minute video to understand how to generate high quality leads with our onsite scanning app!

Posters

All In-Person Posters will also be presented digitally on our virtual platform. For more information and to submit abstract and details, please click HERE

If you have a poster included in your contract: 

  • The poster presenter(s) must be registered as either a conference or booth staff attendee. 
  • Please select 'Sponsor/Exhibitor' as poster submission type

If you would like to add a poster to your contract:

  • Please select 'Sponsor/Exhibitor' as poster submission type and you will be invoiced $150 once submitted and approved. 


DEADLINE TO SUBMIT: August 26, 2022 

Updating your Company Showcase (Virtual Booth) - INSTRUCTIONS

As BPI US 2022 is a hybrid event, we will be running a virtual portion as well.  You will receive your log in information and there will be a training on the platform as we get closer to the event. 

Informa AllSecure

BPI's IN-PERSON EXPERIENCE WILL BE ORGANIZED IN ACCORDANCE WITH INFORMA’S ALLSECURE HEALTH AND SAFETY STANDARD

Informa AllSecure is Informa’s approach to enhanced health and safety standards at our events following COVID-19. As the world’s leading events’ organizer, Informa has developed a detailed set of enhanced measures to provide the highest levels of hygiene and safety at its events, providing everyone with reassurance and confidence they are participating in a safe and controlled environment.

For further details on our 10 Key Commitments, please click here


Exhibiting Sustainably

At Informa Connect, we have an ambition to become a champion of sustainability within our business and across the specialist markets we serve. 

As part of our FasterForward programme, we have committed to a series of specific and ambitious goals and activities that, over a five year period, will help us become an ever more sustainable, high impact business while supporting and accelerating change in our markets. 

EXHIBITOR SUSTAINABILITY CHECKLIST 

Firstly we have put together a useful checklist for you to follow on how you can exhibit at our event more sustainably - click here to learn more

BETTER STANDS 

Through our commitment to the evolution of the exhibitions industry, we aim to ensure that we are delivering the best possible experience for our customers. We believe that by moving away from the use of disposable exhibition booth we will improve the ease, quality, safety and sustainability of the exhibitor experience at our events. Therefore, as part of event regulation we ask that exhibitors do not use disposable booth. Disposable booths are defined as space only stands made to be used only once which are usually constructed from raw materials at the venue during build up and the main structure is disposed of after the event. For more information and support, please contact bridget.lacey@informa.com

MORE INFO ON BETTER STANDS - click here

**We are specifying that any freebuild exhibitors must demonstrate evidence at both the design concept and build methodology that your stand’s core structural materials are re-useable or recycled  

Permitted Onsite

  • Core elements i.e. walls, archways, counters etc. must be constructed with reusable materials e.g. system build or stock panels 

  • The stand structure must be prefabricated and ready to assemble onsite 

  • Final adjustments to prefabricated pieces for fitting purposes is allowed 

  • Final coat of acceptable TVOC paints for repair purposes only 

  • Floor flats and system floors must be cut to size before coming onsite and be recyclable and/or reusable 

  • The use of LED lighting 

  • The use of recycled carpet, vinyl flooring, other floor coverings

Prohibited Onsite

  • The use of one-time MDF panels or similar raw materials planned to be cutting to size onsite 

  • The use of ‘other’ raw materials to construct core structural elements i.e. walls, archways, floor systems, counters, etc. that are not planned to be reused or recycled after use 

  • Construction of any stand components from single use materials 

  • Building from scratch onsite of any stand core elements 

  • The use of incandescent light bulbs 

  • The use of non-recycled carpet, vinyl flooring, other floor coverings.