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Welcome to the Exhibition Manual for The 4th Biostimulants World Congress 2019

Here you will find the relevant information and forms to complete for the event. 

If you have any questions, please contact Diane Jones 

Please ensure you read each section carefully and meet the required deadlines. 

We look forward to working with you in making this a successful event! 


New Ag International is committed to improving diversity, equality and inclusion, through our agendas and specialist programmes to encourage a variety of demographics. We expect all our participants, exhibitors and sponsors to support this ethos. We will be asking all our stakeholders to take care when designing their stands, promotions and other communications to ensure that our events contribute to promoting equality in the industry.


DEADLINES
DEADLINES

•Hotel reservation - limited rooms available – book as soon as possible (details below) 

•Book Meeting Rooms limited rooms available – book as soon as possible 

•Advert booking - New Ag International Magazine:  

English Magazine, book by Tuesday 15th October 

Spanish Magazine, book by Tuesday 1st October 

 

•Stand facia printing with name only in generic font and colour – by Friday 25th October 

•Order printing stand panels / customised stand fascia printing and send artwork – by Friday 25th October 

•Delegate registration for your included delegates and any additional delegates - by Friday 1st November 

 

•Order extra furniture / AV for stand – by Friday 25th October 

•Order local: hostesses/staffby Friday 25th October 

•Printing of magazines, flyers etc  by Friday 25th October 

•Special Construction design/build orders by Monday 14th October 

•Return Health and Safety Formby Friday 18th October 

•Return Stand Requirements Formby Friday 18th October 

Delivery of goods to the venue (via handling company) – Please see delivery information for more details

YOUR STAND
YOUR STAND

Exhibitors must not exceed their allocated space. Please be sure to check that your stand will fit within your 3m x 2m space. The Organisers reserve the right to move any items outside the boundaries of your allotted space.

Click here for more stand information

ALL ADAPTERS & EXTENSION LEADS MUST BE PROVIDED BY EXHIBITORS. NEW AG INTERNATIONAL WILL NOT BE ABLE TO PROVIDE THESE ON SITE. 

Please be advised that you are responsible for ensuring that any equipment or materials brought by yourselves are covered by your own insurance. You should have public liability insurance to cover your attendance at the event. 

Complimentary wireless internet will be provided for all exhibitors. If you require a fixed line connection, please contact Diane Jones for more information. 

YOUR DELEGATE PASSES
YOUR DELEGATE PASSES

Please refer to your booking form for how many and which type of pass you have been allocated. 

If you need additional delegate passes click here to send us your delegates details 

 

Pass details should be received as soon as possible to avoid waiting time on the day.  

(Please make sure you let us know if the names of your delegates change) 

 

VISA REQUIREMENTS  

Please contact New Ag International if you require an invitation letter to obtain your visa. Email: conferences@newaginternational.com 

 

SPONSORSHIP  

Upgrade your exhibition stand package to a sponsorship package.  

Email: sales@newaginternational.com 


COMPULSORY HEALTH & SAFETY
COMPULSORY HEALTH & SAFETY

If your stand is the 3x2m shell scheme, please click here to read the Contractor’s & Exhibitor’s Information Pack which includes all Health and Safety Requirements 

It is crucial that this is completed and returned by Friday 18th October to conferences@newaginternational.com so that New Ag International are aware what you plan to do at this event.  

If you have a space only / custom build stand you must read this Exhibition Guide, (which includes all Health and Safety Requirements), return stand plans, risk assessments, method statements and a copy of the insurance certificate before permission to build is given. 

It is crucial that this is completed and returned by Friday 18th October to conferences@newaginternational.com so that New Ag International are aware what you plan to do at this event. 

EXHIBITION SET UP & BREAKDOWN TIMES
EXHIBITION SET UP & BREAKDOWN TIMES

Access to exhibition hall for set-up of your standard booth space: 

Exhibition Set-up: 

From 11.00 am on Monday 18th November * 

Exhibition Dismantle: 

From 14:00 on Thursday 21st November* 

 

Access for exhibitors with special constructions: 

For custom built stands, please contact New Ag International’s preferred supplier to coordinate and agree build up times. 

Contact: bcncongress@bcncongress.com 

 

*Please note that these times may change – you will be informed closer to the event if this is the case 

VENUE & DELIVERY INFORMATION
VENUE & DELIVERY INFORMATION

Before shipping any items to your stand please make sure you get in touch with the official handling company, RESA EXPO LOGISTICS.

They will be happy to solve your doubts and offer their services for reception and delivery or unloading to stand of your materials.

Please note that the venue does not receive, customs clear or store incoming shipments therefore all materials shipped will have to be shipped via RESA EXPO LOGISTICS.


The final day RESA will accept shipments is Wednesday 13th November however you can contact them from now onwards to organise sending your booth materials to the event.

 

Please see contact details below for RESA EXPO LOGISTICS


RESA EXPO LOGISTICS

operations@resaexpo.com

Mirian Acuña, Tel.: 0034 / 932334110


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It is your responsibility to book for both delivery AND collection.  

It remains a private arrangement between you and RESA EXPO LOGISTICS. In addition, it is your responsibility to pay all customs charges; otherwise all the materials may be refused. 

All goods must be covered by proper customs documents – please mention it is a temporary exportation in order to avoid paying more taxes than expected.  The hotel will not pay any taxes/duties etc and will not accept any underpaid charges.  

Remember – it is your responsibility to arrange for items to be picked up at the end of the event – items must be collected by the end of the last day of the Exhibition. You must book the courier and ensure that your items are clearly labelled with your company name and the return address. Items left after this time will be disposed of. 



Please ensure the collector brings collection instructions detailing the following:  

Quantity & description of items being collected 

Name of the Event 

Date of Collection 

Proof of Collection 

 

DELIVERY OF YOUR MATERIALS TO YOUR STAND 

Goods & Packages received at the hotel will be delivered to the specific booth on the morning of the first day of the exhibition. Please make sure you have put the booth number on the delivery label and used the provided delivery label to avoid late delivery. 


SUPPLIERS
SUPPLIERS

Stands, Furniture and Hostesses Supplier: 

Our recommend supplier for stands, furniture and hostesses is BCN Congress. 

Email: bcncongress@bcncongress.com 

When booking with them, please use this order form  

(Full information can be found here

 

Please note: Hostesses and Local Support Staff will need to register to enter the event. Please contact conferences@newaginternational.com for more information. 

 

AV Supplier: 

Our recommend supplier for AV will be announced soon 

 

PRINTING (Brochure, flyers etc): 

Our recommend supplier for printing any brochures or flyers will be announced soon 

HOTEL ACCOMMODATION
HOTEL ACCOMMODATION

New Ag International has reserved a limited number of rooms at the event hotel for registered delegates to book: 


Fairmont Rey Juan Carlos I 

Av. Diagonal 661 - 671 

Barcelona 

Spain 08028 

  

When booking please use this link: https://book.passkey.com/go/biostimulantsworldcong2019 

 

Please check with the Hotel for Terms & Conditions of your booking. 

Demand for rooms can be very high, so please book early to avoid disappointment. New Ag International takes no responsibility for hotel reservations. 

New Ag International does not have a third-party hotel booking agency representing this event aside from the above contact information. If you are contacted to book accommodation by any agency, this is not recommended as they are unknown to New Ag International and the hotel. 

If directly contacted by a third party, we advise that you are vigilant and do not hand over any personal details. If in doubt, please contact conferences@newaginternational.com