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Hurry up!! The congress is just around the corner!

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Delivered as a Hybrid Event
Live In-Person Experience: 29 November - 2 December 2021DIPLOMAT BEACH RESORT HOLLYWOOD | FLORIDA

EXHIBITOR MANUAL

Here you will find the relevant information and forms to complete for the live and virtual event.

If you have any questions, please contact Isabella Pulley (Isabella.Pulley@informa.com)

Please ensure you read each section carefully and meet the required deadlines. 

We look forward to working with you in making this a successful event! 


New Ag International is committed to improving diversity, equality and inclusion, through our agendas and specialist programmes to encourage a variety of demographics. We expect all our participants, exhibitors and sponsors to support this ethos. We will be asking all our stakeholders to take care when designing their stands, promotions and other communications to ensure that our events contribute to promoting equality in the industry.

STAND PACKAGES

To view the floorplan, please click HERE.  

Please refer to your contract as to which stand package you have.  

Exhibitors must not exceed their allocated space. Please be sure to check that your stand will fit within your contracted space. The Organisers reserve the right to move any items outside the boundaries of your allotted space.


ALL ADAPTERS & EXTENSION LEADS MUST BE PROVIDED BY EXHIBITORS. NEW AG INTERNATIONAL WILL NOT BE ABLE TO PROVIDE THESE ON SITE. 

Please be advised that you are responsible for ensuring that any equipment or materials brought by yourselves are covered by your own insurance. You should have public liability insurance to cover your attendance at the event. 

Complimentary wireless internet will be provided for all exhibitors. If you require a fixed line connection, please contact Isabella Pulley for more information. 


GOLD SPONSOR STAND

Your stand is space only, therefore you can either organiser your own contractor to build your stand or you can use our stand supplier for a custom build: 

Contact: Brian Newman

Email: bnewman@ges.com

Stand size: 24sqm

Electricity: All stands are supplied with 20amps, if you require additional, please complete THIS FORM and send to: jenn.levine@encoreglobal.com

Furniture:  If you would like furniture you can order this through our stand supplier GES HERE.

Please note the exhibit hall is carpeted.

SILVER & BRONZE SPONSOR STANDS

Your stand will come with shell scheme walls, if you would like to have space only, please let us know.  

Silver Stand size: 12sqm (unless you have chosen a 9sqm specifically)

Bronze Stand size: 9sqm

Electricity: All stands are supplied with 20amps, if you require additional, please complete THIS FORM and send to: jenn.levine@encoreglobal.com

Furniture:  If you would like furniture you can order this through our stand supplier GES HERE.


Your stand will also come with a fascia board to display your company name, please click here to complete the form and then email to Isabella.Pulley@informa.com by Oct 8th.


Please click HERE to see an image of the shell scheme supplied to Bronze sponsors, as well as the graphic specifications and instructions.  Deadline for graphics orders to be sent is the 1st November.

Please click HERE to see an image the shell scheme to Silver sponsors, as well as the graphic specifications and instructions.  Deadline for graphics orders to be sent is the 1st November.

EXHIBITOR STAND - Single or Double Stand

8' High Backwall Drape Colour: Grey

3' High Sidewalls Drape Colour: Grey 

7" x 44" one line identification booth sign - please click here to complete the form and email to Isabella.Pulley@informa.com by October 8th.

Stand size: 9sqm for single

Electricity: All stands are supplied with 20amps, if you require additional, please complete THIS FORM and send to: jenn.levine@encoreglobal.com

Furniture:  If you would like furniture you can order this through our stand supplier GES HERE.

Please click HERE to see an image of the pipe and drape.  

If you would like to have space only without pipe and drape, please let us know.  

KEY INFORMATION

DEADLINES

•Hotel reservation - limited rooms available – book as soon as possible (details below) 

•Delegate registration for your included delegates and any additional delegates - by Friday 12th November MORE INFORMATION TO COME

•Stand facia printing with name only in generic font – by Friday 8th October

•Order local: hostesses/staffby Friday 29th October

•Return Health and Safety Formby Friday 29th October

•Delivery of goods to the venue (via handling company) – Please see delivery information for more details HERE

Shell scheme graphics: 1st November

EXHIBITION SET UP & BREAKDOWN TIMES

Access to exhibition hall for set-up of your standard booth space: 

Exhibition Set-up*: 

Sunday 28th November afternoon

And from 12.00 pm on Monday 29th November 

Exhibition Dismantle*: 

From 12.00pm on Thursday 2nd December

The dock must be clear of lorries by 10pm and all bodies leave the exhibit hall by 11pm.

 

Access for exhibitors with special constructions: 

For custom built stands, please contact New Ag International’s preferred supplier HERE to coordinate and agree build up times

*Please note that these times may change – you will be informed closer to the event if this is the case 

COMPULSORY HEALTH & SAFETY & INSURANCE

For H&S please click here to read this document which includes all Health and Safety Requirements before the event.

If you have a space only / custom build stand you must read this Exhibition Guide, (which includes all Health and Safety Requirements), return stand plans, risk assessments, method statements and a copy of the insurance certificate before permission to build is given. 

For insurance we require all companies to send us proof of insurance for the event.  More details on this can be found HERE.  If you cannot supply this, then please sign and return this WAIVER FORM.

It is crucial that this is completed and returned by Friday 18th October to Isabella.Pulley@informa.com so that New Ag International are aware what you plan to do at this event. 

VENUE & DELIVERY INFORMATION

Before shipping any items to your stand please make sure you get in touch with the official handling company GES

Shipments should arrive on or between 

  • Tuesday, October 26, 2021 - Wednesday, November 24, 2021

however you can contact them from now onwards to organise sending your booth materials to the event.

All information can be found here in their event portal: https://ordering.ges.com/052602203/shipping

It is your responsibility to book for both delivery AND collection.  It remains a private arrangement between you and GES. In addition, it is your responsibility to pay all customs charges; otherwise all the materials may be refused. 

All goods must be covered by proper customs documents – please mention it is a temporary exportation in order to avoid paying more taxes than expected. The hotel will not pay any taxes/duties etc. and will not accept any underpaid charges.  

Remember – it is your responsibility to arrange for items to be picked up at the end of the event – items must be collected by the end of the last day of the Exhibition. You must book the courier and ensure that your items are clearly labelled with your company name and the return address. Items left after this time will be disposed of, or make incur charges.

SUPPLIERS

All additional Stand Items, Graphics, Stand Design etc. Supplier: 

Please click HERE

If you would like to arrange for hostesses, please contact Diane Jones: diane.jones@newaginternational.com

Please note: Hostesses and Local Support Staff will need to register to enter the event. Please contact conferences@newaginternational.com for more information. 

AV Supplier: If you would like to order any AV items for your stand, such as a TV, please complete THIS FORM and send to our our AV supplier: Jamesc@metromultimedia.com 

Wifi Supllier: All attendees will have access to free wifi throughout the event, if your stand requires a hard wired line please contactkarey.greaves@diplomatresort.com 

Electricity: All stands are supplied with 20amps, if you require additional, please complete THIS FORM and send to: jenn.levine@encoreglobal.com

Meeting Rooms: If you have a meeting room in your contract, a room will be assigned.  If you require any AV items, please order by contacting  jenn.levine@encoreglobal.com.  Please click HERE to see options.

DELEGATE PASSES

Please refer to your contract for how many passes you have been allocated.  You will receive a link from Isabella Pulley in the coming weeks to register your passes.

If you need additional delegate passes, please contact Alex Zenonos (Alexander.Zenonos@informa.com)

VISA REQUIREMENTS

Please contact New Ag International if you require an invitation letter to obtain your visa.  Email: diane.jones@newaginternational.com

SPONSORSHIP

If you would like to enquire about upgrading your exhibitor stand or adding a meeting room to your contract, please contact Alex Zenonos (Alexander.Zenonos@informa.com)

EXHIBITING SUSTAINABLY

EXHIBITOR SUSTAINABILITY CHECKLIST 

Firstly we have put together a useful checklist for you to follow on how you can exhibit at our event more sustainably - click here to learn more

BETTER STANDS 

Through our commitment to the evolution of the exhibitions industry, we aim to ensure that we are delivering the best possible experience for our customers. We believe that by moving away from the use of disposable exhibition booth we will improve the ease, quality, safety and sustainability of the exhibitor experience at our events. Therefore, as part of event regulation we ask that exhibitors do not use disposable booth. Disposable booths are defined as space only stands made to be used only once which are usually constructed from raw materials at the venue during build up and the main structure is disposed of after the event. For more information and support, please contact Isabella Pulley

MORE INFO ON BETTER STANDS - click here

**We are specifying that any freebuild exhibitors must demonstrate evidence at both the design concept and build methodology that your stand’s core structural materials are re-useable or recycled  

Permitted Onsite

  • Core elements i.e. walls, archways, counters etc. must be constructed with reusable materials e.g. system build or stock panels 

  • The stand structure must be prefabricated and ready to assemble onsite 

  • Final adjustments to prefabricated pieces for fitting purposes is allowed 

  • Final coat of acceptable TVOC paints for repair purposes only 

  • Floor flats and system floors must be cut to size before coming onsite and be recyclable and/or reusable 

  • The use of LED lighting 

  • The use of recycled carpet, vinyl flooring, other floor coverings. 

Prohibited Onsite

  • The use of one-time MDF panels or similar raw materials planned to be cutting to size onsite 

  • The use of ‘other’ raw materials to construct core structural elements i.e. walls, archways, floor systems, counters, etc. that are not planned to be reused or recycled after use 

  • Construction of any stand components from single use materials 

  • Building from scratch onsite of any stand core elements 

  • The use of incandescent light bulbs 

  • The use of non-recycled carpet, vinyl flooring, other floor coverings.

Informa AllSecure

Biostimulants World Congress 2021 IN-PERSON EXPERIENCE WILL BE ORGANISED IN ACCORDANCE WITH INFORMA’S ALLSECURE HEALTH AND SAFETY STANDARD

Informa AllSecure is Informa’s approach to enhanced health and safety standards at our events following COVID-19. As the world’s leading events’ organiser, Informa has developed a detailed set of enhanced measures to provide the highest levels of hygiene and safety at its events, providing everyone with reassurance and confidence they are participating in a safe and controlled environment.

For further details on our 10 Key Commitments, please click here

HOTEL ACCOMMODATION

New Ag International has reserved a limited number of rooms at the event hotel for registered delegates to book: 

DIPLOMAT BEACH RESORT HOLLYWOOD, CURIO COLLECTION BY HILTON.

3555 S Ocean Dr
Hollywood
FL 33019
United States


When booking please use this link: https://hotelmap.com/events/M7ZSW-LV

 

Please check with the Hotel for Terms & Conditions of your booking. 

Demand for rooms can be very high, so please book early to avoid disappointment. New Ag International takes no responsibility for hotel reservations. 

New Ag International does not have a third-party hotel booking agency representing this event aside from the above contact information. If you are contacted to book accommodation by any agency, this is not recommended as they are unknown to New Ag International and the hotel. 

If directly contacted by a third party, we advise that you are vigilant and do not hand over any personal details. If in doubt, please contact conferences@newaginternational.com

VIRTUAL EVENT PLATFORM

This years Biostimulants World Congress is a hybrid event.  Therefore you also receive a virtual stand in our event platform.

The Company Showcase page (Virtual Hub) allows you to connect directly with attendees, it's a place for you to display content such as videos, images, and documents. Each hub can hold up to 3 videos and 3 pdf documents. The attendee can also connect with you and your team on the booth, through video chat and the messenger function. You can even host 1-1 meeting on your hub, simply arrange to meet your attendees at your hub in your Demo Room. 

The Showcase can also be branded, the backdrop can be customized with your logo and company colors, every part of the booth is designed to fit your company.

Assets you can upload into your virtual stand:

  • Company Website URL
  • 100 word company description
  • Social Media Links (LinkedIn, Facebook, Instagram)
  • Company logo- JPG / PNG / EPS - Resolution 500x300
  • 3 Videos (max)- should be in an MP4 format, HD resolution 1920x1080 or 1280x720, landscape and max 5 minutes
  • Up to 10 documents attendees can download- PDF files only
  • Showcase page background image (OPTIONAL)- Graphic images, not logos- only meant to increase branding on your page- landscape, RGB, 1920x1080 pixels JPEG or PNG
  • Demo times you will be doing something in your booth Demo Room and would like attendees to join you


Please upload your assets to this dropbox link: https://www.dropbox.com/request/RGQrELjjwu5dX1PuOu6C

Updating your Company Showcase (Virtual Hub) - INSTRUCTIONS


If you would like to send your virtual stand items to us to upload for you, please upload them here: https://www.dropbox.com/request/RGQrELjjwu5dX1PuOu6C


Alternatively, closer to the event you can have access to the platform to upload yourself.  Below are instructions ahead of time for you to view:


The video on the right will walk you through updating your Showcase page, and the button at the bottom will download a PDF with detailed instructions. If you still have questions, feel free to contact Isabella Pulley

1. Login - If you are the primary contact for this event you can use your email address to login and edit your booth. If this is your first time you will need to update your profile before moving to step 2

  • Link: https://lifesciences.connectmeinforma.com/my-event
  • User Name: Your email (if you have done an event with us  on this platform before you can use that same login/password)
  • Password: To be confirmed closer to the event.

2. Go to the Sponsors tab in the event and click on your Showcase page

3. Click "Edit Stand" in the top right corner of your page

4. Here you can make all the changes the showcase, click "Update Showcase Demo" and view your page again to see the changes