EXHIBITOR AND SPONSOR KIT
Attention Exhibitors and Sponsors!
Thank you for your participation in Informa Connect’s BioProcess International West Conference & Exhibition, taking place August 10 - 13, 2020 at the Santa Clara Convention Center, in Santa Clara, California! Below is information and links that will help you prepare for the event.
Questions? Please contact Alexandra Kapetanopoulos at (857) 504-6702 or alexandra.kapetanopoulos@informa.com.
Event Schedule
Exhibitors may not set up or tear down outside of the specified times without approval from Show Management
Exhibitor Move In:
Exhibitor Move In:
Exhibition set up will begin on:
Monday, March 10 at 1:00pm-5:00pm.
Tuesday, March 11 at 8:00am-12:00pm.
All booths must be set and operational by 12:00 pm on Tuesday, March 11, 2020.
Exhibit Hours:
Exhibit Hours:
Tuesday, August 11, 2020: Dedicated exhibit hall hours: (Open from 3:20 pm - 6:30 pm)
3:20 pm - 4:00 pm -- Refreshment Break in Exhibit Hall
5:30 pm - 6:30 pm -- Cocktail Reception in Exhibit Hall
Wednesday, August 12, 2020: Dedicated exhibit hall hours: (Open from 9:15 am - 6:00 pm)
9:15 am - 9:55 am -- Refreshment Break in Exhibit Hall
12:00 pm - 1:10 pm -- Networking Lunch in Exhibit Hall
2:50 pm - 3:30 pm -- Refreshment Break in Exhibit Hall
5:00 pm - 6:00 pm -- Cocktail Reception in Exhibit Hall
Thursday, August 13, 2020: Dedicated exhibit hall hours: (Open from 9:45 am - 1:30 pm)
9:45 am - 10:25 am -- Refreshment Break in Exhibit Hall
12:00 pm - 1:25 pm -- Networking Lunch in Exhibit Hall
Exhibitor Move Out:
Exhibitor Move Out:
Exhibition break down will begin on:
Thursday, August 13 at 1:30 pm-4:00 pm.
Booth Space
To view the Floor Plan click here
Your BPI West exhibitor space includes:
Your BPI West exhibitor space includes:
All 10’x10’ booths will be set with:
- 8’ high black back drape
- 3’ high black side rail
- 7”x 44” one-line identification sign
- Carpet will need to be purchased and is mandatory
Contractor: GES
You will need to order (NOT included with your booth):
You will need to order (NOT included with your booth):
- Audio/Visual services
- Furniture
- Carpet
- Electric
- Wired Internet - Only WIFI will be provided in the Hall
- Booth Cleaning
Please see below for links to order forms and forms required by show management:
Please see below for links to order forms and forms required by show management:
Company Logo and Description
Company Logo and Description
We are now using EXPOCAD for all of our larger events. This means you will have received a login from Expocad where you can update your digital booth, upload service kit forms and logos, and add things like product description and youtube videos. We encourage you to utilize this new service and feel it will be a great marketing tool for the floor plan and exhibitor listings. IF you did not receive your login or have any questions about the Expocad Floor plan or listing please let me know.
Link to Login: here
Link to the Floor plan and Exhibitor Listing: here
Shipping
Please see GES shipping information, instructions, and pricing. All packages must be sent through GES Exposition’s Advanced Warehouse, by March 4th, to be delivered directly to your booth at the event.
Important Dates
- GES will start accepting packages on Tuesday, July 7th, 2020.
- The deadline for advanced shipping to the warehouse is Wednesday, August 5th, 2020.
GES
BPI West
Exhibiting Company Name, Booth #
YRC
499 Valley Drive
Brisbane, CA 94005
United States of America
****The GES Advance Warehouse will be closed July 2 -3, 2020, in observance of the US Independence Day holiday****
Registration
You are entitled to a certain number of complimentary registration passes per your agreement. If you are unsure how many passes you have used, what comes with your package or how to register, please contact Alexandra Kapetanopoulos.
Additional Passes
Additional Passes
As a partner, you are entitled to purchase additional passes for your colleagues/clients at an additional 10% discount, which can be used in conjunction with our early registration rates. To purchase additional passes, please contact Jess Purnell at jessica.purnell@informa.com or +44 20 7551 9521 or register online through this special discount link.
Arrange Onsite Meetings with partneringONE
Arrange Onsite Meetings with partneringONE
All registered attendees from your team will receive access to partneringONE, our partnering platform that allows you to view the full attendee list and send/receive meeting requests before the event. Partnering opens 4-6 weeks before the event, and all registered attendees will be emailed their log in details before partnering opens. Any questions about partneringONE can be directed to our Partnering Manager Chisom Fadeyi at chisom.fadeyi@informa.com.
POSTER PRESENTATIONS
Submit your BPI US West Poster Abstract Here
If you have questions regarding your existing sponsor package/poster or the amount of conference passes you have, please contact your Operations Coordinator Allison.Doucette@informa.com.
To register the presenter under your allotment, and add a poster (if not part of your package) you will need to contact Customer Service at 1-800-390-4078 or register@Informa.com
EVENT GUIDE ADS
*All event guide ads MUST be submitted to Alexandra Kapetanopoulos at alexandra.kapetanopoulos@informa.com By: Friday, February 7, 2020
*Please check your contract if you have an advert included in your package
Full Page AD
Full Page AD
PDF Format
Ad trim 8½” wide x 11” high
Ad bleed 8.75” wide x 11.25” high
Ad live area 8” wide x 10 ½” high
1/2 Page AD
1/2 Page AD
PDF Format
Ad must measure 8” wide x 5” high
No bleed for half page ad
1/4 Page AD
1/4 Page AD
PDF Format
Ad must measure 3 7/8” wide x 5” high
No bleed for 1/4 page ad
Contacts
General questions about the service kit, registration, or event logistics:
General questions about the service kit, registration, or event logistics:
Alexandra Kapetanopoulos, Operations Coordinator
T: 857-504-6702
alexandra.kapetanopoulos@informa.com
For questions about your specific sales contract or marketing add-ons:
For questions about your specific sales contract or marketing add-ons:
A-L
Jennifer Wickett
T: 857-504-6694
M-Z
Blake Shuka
T: 857-504-6684
Reserve your Room at BPI West
Our team has prepared a block of discounted hotel rooms at the Hyatt Regency Santa Clara for you to make your visit both stress-free and cost-effective. Please book your hotel room by visiting the website or calling the reservation line noted below before the reservation deadline to receive the discounted rate. All discounted room rates are subject to availability, so we encourage you to book your room early.
Hotel Information:
Hotel Information:
Hyatt Regency Santa Clara Hotel
5101 Great America Parkway
Santa Clara, California, 95054
Reservations: 1.408.200.1234
When calling please refer to the event name “BPI West 2020” for the group rate and give the hotel name (Hyatt Regency Santa Clara Hotel).
Rate: $319.00 for a standard room plus applicable taxes – additional room types available.
Reservation Cut-off Deadline: July 17, 2020