REGISTER BY FEBRUARY 10 FOR EARLY EVENT PLATFORM ACCESS
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EXHIBITOR MANUAL
Below you will find information and links that will prepare you for the BioProcess International US West . Please carefully read through each section below and email Bridget.Lacey@informa.com with any questions.
Key Contacts
Sales
Jennifer Wickett | +1-212-600-3452 | Jennifer.Wickett@informa.com- Companies A-L
Jamie Blowfield |+44 2080 522 888 | jamie.blowfield@informa.com -Companies M-Z
Operations
Bridget Lacey | Bridget.Lacey@informa.com - Sponsorship & Exhibitions Coordinator
Allison Hale | Allison.Hale@informa.com - Speaker Coordinator
KEY DEADLINES AND CONTACTS SUMMARY
Event Schedule
Exhibitors may not set up or tear down outside of the specified times without approval from Show Management.
Exhibitor Move In and Move Out
Exhibition set up hours:
Monday, February 27: 8:00 AM - 5:00 PM
Tuesday, February 28: 8:00 AM – 12:00 PM
Exhibition break down:
Thursday, March 2: 1:30PM - 6:00PM
Exhibit Hours:
Tuesday, February 28:
3:00 PM – 6:30 PM
Grand Opening of Exhibit Hall: 3:00PM-4:00PM
Opening Night Networking Reception in Exhibit Hall: 5:00 PM - 6:30 PM
Wednesday, March 1:
9:45 AM –5:00 PM
Morning Break: 9:45AM-10:25AM
Networking Lunch in Exhibit Hall: 12:00PM-1:25PM
Afternoon Break: 3:00PM-4:00PM
Reception on Terrace : 5:00PM-6:30PM (Will be in Exhibit Hall if there is rain)
Thursday, March 2:
10:00 AM – 1:30 PM
Morning Break: 10:00AM-11:00AM
Networking Lunch in Exhibit Hall: 12:30PM-1:25PM
Booth Space
CLICK HERE to View the Exhibit Hall Floorplan
Included With Your Booth Space:
Your BPI WEST 2023 Exhibitor Booth Space:
Standard size booths will be set with:
- Booth Size: 10' x 10'
- Backwall Drape: Red
- Sidewall Drape: Red
- Facility Carpeted: Yes
- Booth ID Sign
NOT Included With Your Booth Space
Links to order items NOT included in your booth package:
- BOOTH FURNISHINGS - CLICK HERE
- ELECTRICITY - CLICK HERE
- AV - CLICK HERE - Provided by Metro Multimedia
- INTERNET (Hard Wired)- CLICK HERE- Provided by Smart City
- Please note: WIFI will be available in the exhibit hall
BOOTH SET UP & DESIGN RULES AND REGULATIONS
Pass Registration
You are entitled to a certain number of complimentary registration passes per your agreement. If you are unsure how many passes you have used or what comes with your package, please contact Bridget Lacey - Bridget.lacey@informa.com
COMPLIMENTARY PASSES
Your contract comes with a specific amount of complimentary Main Conference and Booth Staff passes.
The main contact from each company will receive a unique activation link and details of how to create an account on our registration portal, Visit Connect.
Please Contact Bridget.Lacey@Informa.com for the following:
- Pre-Conference Workshop passes
- Changes that need to be made to your registered complimentary Main Conference and Booth Staff passes
SPEAKER PASSES
Speakers will automatically be registered for the event
Please DO NOT use your allotment of complimentary passes to register speakers
The Speaker Coordinator-Allison Hale will be contacting all speakers directly with further information about their participation.
If you have not yet submitted your speaker details, please do so HERE
ADDITIONAL PASSES
Booth Staff- Exhibit Hall Only
If you need to register additional Booth Staff- Exhibit Hall Only Passes CLICK HERE . By using this link you can save an extra 10% off the current rate
Main Conference
If you need to register for additional Main Conference. Please email our delegate sales team - Jessica.Purnell@informa.com
SHIPPING, DRAYAGE AND MATERIAL HANDLING
GES is in charge of Shipping to and from the event. Below is the Shipping information and can also be found by clicking HERE
Shipment to Advanced Shipment to Warehouse
Shipments should arrive on or between business days: Wednesday, January 25, 2023 - Friday, February 24, 2023
Warehouse receiving hours are:
Monday - Friday, 8:00 AM to 2:30 PM; Closed 12:00 PM to 1:00 PM and holidays.
*All inbound carriers must check into the warehouse by 2:00 PM to be guaranteed same day unloading. Loading docks become busy and cannot always accommodate late afternoon arrivals due to heavy congestion.
Please note: Shipments arriving before Wednesday, January 25, 2023 will incur a storage fee. Shipments arriving after Friday, February 24, 2023 may incur an additional charge.
Advanced Warehouse Address /Label Information
GES
BPI West
Exhibiting Company Name
Booth #
HTS
2321 Siempre Viva Ct
Suite 103
San Diego, CA 92154
United States of America
Shipment Directly to Exhibit Site
Shipments should arrive on:
Monday, February 27, 2023 8:00 AM To 5:00 PM
Tuesday, February 28, 2023 8:00 AM To 12:00 PM
Please note: Shipments not arriving on the above designated time frame, on a holiday, or on overtime will incur additional charges.
Exhibit Site Address/Label Information
GES
BPI West
Exhibiting Company Name
Booth #
San Diego Convention Center
111 West Harbor Drive
San Diego, CA 92101-7822
United States of America
ACCOMODATIONS
BPI US WEST 2023 DISCOUNTED ATTENDEE HOTEL ROOM BLOCKS
The event organizers have secured discounted room blocks for our conference attendees at the hotels. Please be aware that Informa Connect does not have a 3rd party hotel booking agency representing this event aside from the below links. If you are contacted to book accommodation by any agency this is not recommended, as they are unknown to Informa Connect and the hotel.
Please note: Discounted rooms are available up until the deadlines noted below or until sold out.
Please visit our Plan Your Visit page for full information including rates and links to make your reservations
Lead Retrieval
Lead retrieval at the BPI WEST US Face to Face event is a part of your package at no extra charge.
The main contact for the booth will receive a link is to create questions for lead retrieval and access the leads your team collected after the event. Only the main contact will have access to it. After the event you will be able to download the leads into an excel sheet and email them to your team.
Your team will automatically have access to scan badges on site at the event through the ConnectMe app. An email will be going out to all registered attendees for the event with how to log into the ConnectMe app. Once they log in they will see the option to click on lead retrieval where they will be able to scan badges.
Virtual Event & Booth
As BPI WEST US is a hybrid event, we will be running a virtual portion as well. The following video is from the training on how to edit your virtual booth.
Your resource page includes the following opportunities:
- Company Name
- Company About Us: (required) Write a snappy header to let visitors know who you are. (max 150 characters)
- Company Description: (maximum 1000 words)Company logo (400 pixels wide x 180 pixels high - JPG / PNG / EPS)
- Videos: provide up to 10 different videos in mp4 format (HD Resolution: 1920x1080 or 1280x720, landscape) Videos over 500mb or 5min in length will fail to upload, so keep them short and interesting!
- Documents: provide up to 10 PDF files that can be downloaded by attendees
- Background Graphic for your page (OPTIONAL): image to increase your company branding on your page. 1250 x 150px; ABSTRACT- no text; JPEG or PNG
- Thumbnail for Lobby of Sponsor Resource Page: 600 x 250px- ABSTRACT- no text; if you do not provide one, we will upload a generic event one for you
Posters
All In-Person Posters will also be presented digitally on our virtual platform. For more information and to submit abstract and details, click here
1. If you have a poster included in your contract:
- The poster presenter(s) must be registered as either a conference or booth staff attendee.
- Please select 'Sponsor/Exhibitor' as poster submission type
2. If you would like to add a poster to your contract:
- Please select 'Sponsor/Exhibitor' as poster submission type and you will be invoiced $150 once submitted and approved.
DEADLINE TO SUBMIT: January 27, 2023
Invite 3 Customers to Visit You at BPI US West 2023
As a sponsor of this year’s event, your company is entitled to invite up to three (3) qualified customers or prospects to claim a complimentary 3-day exhibition visitor pass for this year’s event. This pass provides your customer with full access to the exhibit & poster hall, technology workshops, evening networking events, as well as our ConnectMe event. Please note this pass cannot be used to register additional staff from your company, and customers must meet the criteria on the application form. To take advantage of this offer, please have your customers apply at the following link no later than February 10: https://get.informaconnect.com/bpi-west/exhibit-hall-pass/?utm_source=spex&utm_medium=email
Exhibiting Sustainably
At Informa Connect, we have an ambition to become a champion of sustainability within our business and across the specialist markets we serve.
As part of our FasterForward programme, we have committed to a series of specific and ambitious goals and activities that, over a five year period, will help us become an ever more sustainable, high impact business while supporting and accelerating change in our markets.
EXHIBITOR SUSTAINABILITY CHECKLIST
Firstly we have put together a useful checklist for you to follow on how you can exhibit at our event more sustainably - click here to learn more
BETTER STANDS
Through our commitment to the evolution of the exhibitions industry, we aim to ensure that we are delivering the best possible experience for our customers. We believe that by moving away from the use of disposable exhibition booth we will improve the ease, quality, safety and sustainability of the exhibitor experience at our events. Therefore, as part of event regulation we ask that exhibitors do not use disposable booth. Disposable booths are defined as space only stands made to be used only once which are usually constructed from raw materials at the venue during build up and the main structure is disposed of after the event. For more information and support, please contact bridget.lacey@informa.com
MORE INFO ON BETTER STANDS - click here
**We are specifying that any freebuild exhibitors must demonstrate evidence at both the design concept and build methodology that your stand’s core structural materials are re-useable or recycled
Permitted Onsite
Core elements i.e. walls, archways, counters etc. must be constructed with reusable materials e.g. system build or stock panels
The stand structure must be prefabricated and ready to assemble onsite
Final adjustments to prefabricated pieces for fitting purposes is allowed
Final coat of acceptable TVOC paints for repair purposes only
Floor flats and system floors must be cut to size before coming onsite and be recyclable and/or reusable
The use of LED lighting
The use of recycled carpet, vinyl flooring, other floor coverings
Prohibited Onsite
The use of one-time MDF panels or similar raw materials planned to be cutting to size onsite
The use of ‘other’ raw materials to construct core structural elements i.e. walls, archways, floor systems, counters, etc. that are not planned to be reused or recycled after use
Construction of any stand components from single use materials
Building from scratch onsite of any stand core elements
The use of incandescent light bulbs
The use of non-recycled carpet, vinyl flooring, other floor coverings.