This site is part of the Informa Connect Division of Informa PLC

This site is operated by a business or businesses owned by Informa PLC and all copyright resides with them. Informa PLC's registered office is 5 Howick Place, London SW1P 1WG. Registered in England and Wales. Number 3099067.

BioProcess International US West

REGISTER BY FEBRUARY 10 FOR EARLY EVENT PLATFORM ACCESS

  • 00
    Days
  • 00
    Hrs
  • 00
    Mins
  • 00
    Secs
Delivered as a Hybrid Event
February 27 - March 2, 2023San Diego Convention Center

EXHIBITOR MANUAL

Below you will find information and links that will prepare you for the BioProcess International US West . Please carefully read through each section below and email Bridget.Lacey@informa.com with any questions. 

Key Contacts 

Sales

Jennifer Wickett | +1-212-600-3452 | Jennifer.Wickett@informa.com- Companies A-L

Jamie Blowfield |+44 2080 522 888 | jamie.blowfield@informa.com -Companies M-Z


Operations 

Bridget Lacey | Bridget.Lacey@informa.com - Sponsorship & Exhibitions Coordinator

Allison Hale | Allison.Hale@informa.com - Speaker Coordinator

get_app

KEY DEADLINES AND CONTACTS SUMMARY


Download Now

There are many contractors for BPI WEST 2023 please download the above document to see a breakdown with links of where to go for relevant information and key dates and deadlines.

Event Schedule

Exhibitors may not set up or tear down outside of the specified times without approval from Show Management.

Exhibitor Move In and Move Out

Exhibition set up hours:

Monday, February 27: 8:00 AM - 5:00 PM

Tuesday, February 28: 8:00 AM – 12:00 PM


Exhibition break down: 

Thursday, March 2: 1:30PM - 6:00PM

Exhibit Hours:

Tuesday, February 28:

3:00 PM – 6:30 PM

Grand Opening of Exhibit Hall: 3:00PM-4:00PM

Opening Night Networking Reception in Exhibit Hall: 5:00 PM - 6:30 PM


Wednesday, March 1:

9:45 AM –5:00 PM

Morning Break: 9:45AM-10:25AM

Networking Lunch in Exhibit Hall: 12:00PM-1:25PM

Afternoon Break: 3:00PM-4:00PM

Reception on Terrace : 5:00PM-6:30PM (Will be in Exhibit Hall if there is rain)


Thursday, March 2:

10:00 AM – 1:30 PM

Morning Break: 10:00AM-11:00AM

Networking Lunch in Exhibit Hall: 12:30PM-1:25PM

Booth Space

CLICK HERE to View the Exhibit Hall Floorplan

Included With Your Booth Space:

Your BPI WEST 2023 Exhibitor Booth Space:

Standard size booths will be set with: 

  • Booth Size: 10' x 10'
  • Backwall Drape: Red
  • Sidewall Drape: Red
  • Facility Carpeted: Yes
  • Booth ID Sign


NOT Included With Your Booth Space

Links to order items NOT included in your booth package:

  • BOOTH FURNISHINGS - CLICK HERE
  • ELECTRICITY - CLICK HERE
  • AV - CLICK HERE - Provided by Metro Multimedia
  • INTERNET (Hard Wired)- CLICK HERE- Provided by Smart City
    • Please note: WIFI will be available in the exhibit hall
get_app

BOOTH SET UP & DESIGN RULES AND REGULATIONS


Download Now

BPI WEST US adheres to the International Association of Exhibitions and Events® (IAEE) rules and regulations. Please download the above document and read through the IAEE guidelines to ensure your booth falls in line with the rules and regulations.

Pass Registration

You are entitled to a certain number of complimentary registration passes per your agreement. If you are unsure how many passes you have used or what comes with your package, please contact Bridget Lacey - Bridget.lacey@informa.com

COMPLIMENTARY PASSES

Your contract comes with a specific amount of complimentary Main Conference and Booth Staff passes.

The main contact from each company will receive a unique activation link and details of how to create an account on our registration portal, Visit Connect.

Please Contact Bridget.Lacey@Informa.com for the following:

  • Pre-Conference Workshop passes
  • Changes that need to be made to your registered complimentary Main Conference and Booth Staff passes

SPEAKER PASSES

Speakers will automatically be registered for the event

Please DO NOT use your allotment of complimentary passes to register speakers

The Speaker Coordinator-Allison Hale will be contacting all speakers directly with further information about their participation.

If you have not yet submitted your speaker details, please do so HERE


ADDITIONAL PASSES

Booth Staff- Exhibit Hall Only

If you need to register additional Booth Staff- Exhibit Hall Only Passes CLICK HERE . By using this link you can save an extra 10% off the current rate

Main Conference

If you need to register for additional Main Conference. Please email our delegate sales team -  Jessica.Purnell@informa.com

SHIPPING, DRAYAGE AND MATERIAL HANDLING

GES is in charge of Shipping to and from the event. Below is the Shipping information and can also be found by clicking HERE


Shipment to Advanced Shipment to Warehouse

Shipments should arrive on or between business days: Wednesday, January 25, 2023 - Friday, February 24, 2023


Warehouse receiving hours are:

Monday - Friday, 8:00 AM to 2:30 PM; Closed 12:00 PM to 1:00 PM and holidays.

*All inbound carriers must check into the warehouse by 2:00 PM to be guaranteed same day unloading. Loading docks become busy and cannot always accommodate late afternoon arrivals due to heavy congestion.


Please note: Shipments arriving before Wednesday, January 25, 2023 will incur a storage fee. Shipments arriving after Friday, February 24, 2023 may incur an additional charge.


Advanced Warehouse Address /Label Information

GES

BPI West

Exhibiting Company Name

Booth #

HTS

2321 Siempre Viva Ct

Suite 103

San Diego, CA 92154

United States of America



Shipment Directly to Exhibit Site

Shipments should arrive on:

Monday, February 27, 2023 8:00 AM To 5:00 PM

Tuesday, February 28, 2023 8:00 AM To 12:00 PM


Please note: Shipments not arriving on the above designated time frame, on a holiday, or on overtime will incur additional charges.


Exhibit Site Address/Label Information 

GES

BPI West

Exhibiting Company Name

Booth #

San Diego Convention Center

111 West Harbor Drive

San Diego, CA 92101-7822

United States of America

ACCOMODATIONS

BPI US WEST 2023 DISCOUNTED ATTENDEE HOTEL ROOM BLOCKS

The event organizers have secured discounted room blocks for our conference attendees at the hotels. Please be aware that Informa Connect does not have a 3rd party hotel booking agency representing this event aside from the below links. If you are contacted to book accommodation by any agency this is not recommended, as they are unknown to Informa Connect and the hotel.
Please note: Discounted rooms are available up until the deadlines noted below or until sold out.

Please visit our Plan Your Visit  page for full information including rates and links to make your reservations


Lead Retrieval

Lead retrieval at the BPI WEST US Face to Face event is a part of your package at no extra charge.

The main contact for the booth will receive a link is to create questions for lead retrieval and access the leads your team collected after the event. Only the main contact will have access to it. After the event you will be able to download the leads into an excel sheet and email them to your team.

Your team will automatically have access to scan badges on site at the event through the ConnectMe app. An email will be going out to all registered attendees for the event with how to log into the ConnectMe app. Once they log in they will see the option to click on lead retrieval where they will be able to scan badges.

Virtual Event & Booth

As BPI WEST US is a hybrid event, we will be running a virtual portion as well. The following video is from the training on how to edit your virtual booth. 


Your resource page includes the following opportunities:

  • Company Name
  • Company About Us: (required) Write a snappy header to let visitors know who you are. (max 150 characters)
  • Company Description: (maximum 1000 words)Company logo (400 pixels wide x 180 pixels high - JPG / PNG / EPS)
  • Videos: provide up to 10 different videos in mp4 format (HD Resolution: 1920x1080 or 1280x720, landscape) Videos over 500mb or 5min in length will fail to upload, so keep them short and interesting!
  • Documents: provide up to 10 PDF files that can be downloaded by attendees
  • Background Graphic for your page (OPTIONAL): image to increase your company branding on your page.  1250 x 150px; ABSTRACT- no text; JPEG or PNG
  • Thumbnail for Lobby of Sponsor Resource Page: 600 x 250px- ABSTRACT- no text; if you do not provide one, we will upload a generic event one for you

Posters

All In-Person Posters will also be presented digitally on our virtual platform. For more information and to submit abstract and details, click here  

1. If you have a poster included in your contract: 

  • The poster presenter(s) must be registered as either a conference or booth staff attendee.
  • Please select 'Sponsor/Exhibitor' as poster submission type

2. If you would like to add a poster to your contract:

  • Please select 'Sponsor/Exhibitor' as poster submission type and you will be invoiced $150 once submitted and approved.

DEADLINE TO SUBMIT:  January 27, 2023

Custom LinkedIn Banner

Let your LinkedIn network know that you will be in San Diego for BPI US West 2023. Our team has created a custom banner for you which you can access and post instantly at:

https://app.ingo.me/linkedin/authenticatenextUrl=https%3A%2F%2Fapp.ingo.me%2FBioProcess_International__US_West_2023%2FSponsors%2Fattendee&event_id=9D0F22595345435FA63054DDD9878F8F

Invite 3 Customers to Visit You at BPI US West 2023

As a sponsor of this year’s event, your company is entitled to invite up to three (3) qualified customers or prospects to claim a complimentary 3-day exhibition visitor pass for this year’s event. This pass provides your customer with full access to the exhibit & poster hall, technology workshops, evening networking events, as well as our ConnectMe event. Please note this pass cannot be used to register additional staff from your company, and customers must meet the criteria on the application form. To take advantage of this offer, please have your customers apply at the following link no later than February 10: https://get.informaconnect.com/bpi-west/exhibit-hall-pass/?utm_source=spex&utm_medium=email

Exhibiting Sustainably

At Informa Connect, we have an ambition to become a champion of sustainability within our business and across the specialist markets we serve. 

As part of our FasterForward programme, we have committed to a series of specific and ambitious goals and activities that, over a five year period, will help us become an ever more sustainable, high impact business while supporting and accelerating change in our markets. 

EXHIBITOR SUSTAINABILITY CHECKLIST 

Firstly we have put together a useful checklist for you to follow on how you can exhibit at our event more sustainably - click here to learn more

BETTER STANDS 

Through our commitment to the evolution of the exhibitions industry, we aim to ensure that we are delivering the best possible experience for our customers. We believe that by moving away from the use of disposable exhibition booth we will improve the ease, quality, safety and sustainability of the exhibitor experience at our events. Therefore, as part of event regulation we ask that exhibitors do not use disposable booth. Disposable booths are defined as space only stands made to be used only once which are usually constructed from raw materials at the venue during build up and the main structure is disposed of after the event. For more information and support, please contact bridget.lacey@informa.com

MORE INFO ON BETTER STANDS - click here

**We are specifying that any freebuild exhibitors must demonstrate evidence at both the design concept and build methodology that your stand’s core structural materials are re-useable or recycled  

Permitted Onsite

  • Core elements i.e. walls, archways, counters etc. must be constructed with reusable materials e.g. system build or stock panels 

  • The stand structure must be prefabricated and ready to assemble onsite 

  • Final adjustments to prefabricated pieces for fitting purposes is allowed 

  • Final coat of acceptable TVOC paints for repair purposes only 

  • Floor flats and system floors must be cut to size before coming onsite and be recyclable and/or reusable 

  • The use of LED lighting 

  • The use of recycled carpet, vinyl flooring, other floor coverings

Prohibited Onsite

  • The use of one-time MDF panels or similar raw materials planned to be cutting to size onsite 

  • The use of ‘other’ raw materials to construct core structural elements i.e. walls, archways, floor systems, counters, etc. that are not planned to be reused or recycled after use 

  • Construction of any stand components from single use materials 

  • Building from scratch onsite of any stand core elements 

  • The use of incandescent light bulbs 

  • The use of non-recycled carpet, vinyl flooring, other floor coverings.