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BioProcess International Europe

BPI Europe is in

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Attend Our Upcoming Hybrid Event held 17-20 May 2022!
Messe Wien Congress CentreVienna

EXHIBITOR MANUAL

Below you will find information and links that will prepare you for the BioProcess International Europe 2022. Please carefully read through each section below and let Catherine Chang or Chelcie Bird know if you have any questions.

Key Contacts

Sales

Luke Pickering | +44 208 0520 701 | Luke.Pickering@informa.com | Companies: A, D, E, F, G, K, N, P, Q, S, Z, W

Perri Lucatello | +44 208 0520 465 | Perri.Lucatello@informa.com | Companies: B, C, H, I, J, L, M, O, R, T, U, V, W, Y, X 


Operations

Catherine Chang | +44 208 0522 099 | Catherine.Chang@informa.com - Exhibitors 1-89 and Sponsors 

Chelcie Bird | +44 208 0520 438 | Chelcie.Bird@informa.com - Exhibitors 90- 150 

Extra Passes and Marketing

  • BioProcess International Europe banners – our team has prepared a variety of BPI Europe banner sizes for your team to promote your presence pre event. You may access the banners here
  • Purchasing Extra Stand Passes – exhibitors may purchase additional stand passes for £750 at the following link through 13 May here 
  • Purchasing Extra Conference Passes – Sponsors & exhibitors may purchase additional conference passes at an extra 10% discount off the current rate when registering at the following link through 13 May here
  • Invite Up to 3 Clients to Visit You at BPI Europe 2022 - For this year's event, your company may invite up to three (3) qualified customers/prospects to claim a complimentary All Access Conference pass to meet with your team during the event. Please note that these guest passes cannot be used by colleagues within your organisation and all prospective visitors must apply online by 29th April. The link to view the full criteria and to apply can be found here

Informa AllSecure is Informa’s approach to enhanced health and safety standards at our events following COVID-19

Informa AllSecure

DEADLINES

Company Logo and Profile - Please send your high-resolution logo in EPS format for onsite signage to your respective operations contact ASAP
Health & Safety Declaration - Monday 2nd May. Please click here for our Health and Safety guidelines and please sign & return pages 19-20
Insurance Certificate -  Monday 2nd May. Please email a copy of your company's insurance certificate for general/public liability. 
Pass Registration - Friday 22nd April. See Pass Registration section below for further information
Poster - Friday 15th April. See Poster section below for further information.
Shipping - Monday 9th May. Packages must arrive at the DHL on-site warehouse.

Event Schedule

Exhibitors may not set up or tear down outside of the specified times without approval from Show Management.

Exhibitor Move in and Move Out

Exhibition Set Up Hours: 

Monday 16th May: 

Space only exhibitors: 08:00 - 17:00

Space and Shell Scheme Exhibitors:  14:00 -17:00 

Tuesday 17th May:

All Exhibitors: 07:30 - 14:30


Exhibition Breakdown: 

Thursday 19th May: 16:00 - 20:00

Exhibit Hours

Tuesday 17th May:

17:00 - 18:30

Cocktail Reception and Opening of Exhibit & Poster Hall: 17:00 - 18:30


Wednesday 18th May:

07:30 - 17:00

Morning Refreshment Break: 10:00 - 10:55

Networking Luncheon: 12:30 - 13:00

Afternoon Refreshment Break: 15:15 - 16:00

(Off-site) Cocktail Reception: 17:00 - 19:00


Thursday 19th May:

07:30 - 16:00 

Morning Refreshment Break: 10:00 - 10:40 

Networking Luncheon and Live Labs: 12:15 - 13:25

Afternoon Refreshment Break: 15:00 - 16:00 


*** this is subject to change, you will be sent the final timings closer to the event 


Booth Space

To view the floorplan, please click here.

If you need to confirm your booth size please reference the floor plan or contact your account manager. 

BOOTH SPACE

All exhibitors are given a shell scheme booth. This includes:

  • 1 x 2000W Socket Outlet
  • Graphite Cord Carpet (optional and colour customisable)
  • Two chairs and a table
  • Red Fascia Board with company name  

To customise and confirm your order, please go to the EESL portal link below for additional electric, stand fitting, carpeting, graphics and furniture


Order Deadline Date: Thursday 7th April 2022

Any orders placed after this date will be subject to a 20% late order surcharge.

If you have any queries regarding any orders for your stands, please contact EESL on +44 (0) 1933 224127 or orders@eesl.ltd and we will be able to assist you.


Show Reference Code: BPIEU2022

NOT included with your booth:

Booth Security

To order booth security and hostesses directly from the venue click here

Electrical Accessories

Please order these directly from our vendor using this booking form and return to info@steinerlive.com

Plants

To order plants, click here for you to fill out and return to wien@standout.eu

Additional Cleaning and Waste Disposal  

To organise additional cleaning from the venue,  fill out and return this form to salzburg@standout.eu

* This is essential for any large waste you are wanting to dispose of.

Additional Wifi, Hard wired Internet, and electrical devices

To order extra internet and electrical devices, click here. 

Parking

 Here is some information on parking at the venue.

SPACE ONLY

If you are wanting to have a bespoke stand, our contractor EESL are able to provide a full design and build service. Click here for more information.

Included in space only stands:

  • 1 x 2000w single socket outlet
  • Graphite Cord Carpet - if required
  • Furniture - 2 chairs and table

www.eventexhibitions.co.uk/login

Show Reference Code: BPIEU2022

Rigging is available, for more information please contact your operations manager.

A structural engineer will be inspecting any free builds over 2.5m, please read here for more information. For full technical information, please click here.

***PLEASE NOTE: stand plans must be provided to your operations coordinator for all space only exhibits


SHIPPING - Deadline 9th May 2022

DHL are the venue's official freight forwarders and handling contractor for BPI EU 2022. Here is a manual with instructions and pricing.
The Congress Centre has NO storage facility, all deliveries arriving before set up day must be sent to the DHL onsite storage facility. All packages will be delivered to your stand on setup day (you will be charged for these services). Please note, there have been global shipment delays, so please send your packages as early as possible to avoid disappointment
Before dispatching your shipment you will need to send a copy of all your documents to Thomas Hausmeister | thomas.hausmeister@dhl.com | +43 (0)1 7283160 8700  
Please return remember to organise your return shipment.

Please read the below for any deliveries taking place on the weekend

Truck driving bans in Austria:

  • Weekend driving ban: This applies throughout Austria from Saturday, 15:00 to Sunday, 22:00 and on public holidays from midnight until 22:00 applies to 

    • Lorries with trailers, if the maximum permissible weight (mpw) of the lorry or the trailer is more than 3.5 t. 
    • Lorries, articulated lorries and self-propelled agricultural machines with an mpw of more than 7.5 t. 
  • General night-time driving ban: This applies on all Austrian roads for heavy goods vehicles with more than 7.5 t mpw between 22:00 and 05:00. 

 

EXHIBITING SUSTAINABLY

At Informa Connect, we have an ambition to become a champion of sustainability within our business and across the specialist markets we serve. 

As part of our FasterForward programme, we have committed to a series of specific and ambitious goals and activities that, over a five year period, will help us become an ever more sustainable, high impact business while supporting and accelerating change in our markets. 

PASS REGISTRATION -Deadline to submit all passes - Friday 22nd April.

You are entitled to a certain number of complimentary registration passes per your agreement. If you are unsure how many passes you have used or what comes with your package, please contact your operations manager.
Delegate passes are for the 3-day main conference 17-19 May for access to both Exhibit Hall and Conference sessions. Exhibitor passes are for the Exhibit Hall only.

Complimentary Passes

The primary contact from each company will receive a unique link to access the Visit connect portal where you can register your complimentary Main Conference and Booth Staff passes for the in-person event. All in-person passes will be automatically registered for the virtual platform.

Instructions

  1. Click on your unique link; an access code will be sent to your email address. (only the primary contact's email address will be given access)
  2. Click BPI EU 2022 under the Events area
  3. Then click STAFF on the left-hand side navigation bar and there you can register your complimentary passes

Please note: 

  • Speakers will automatically be registered, please do not use your Main Conference and Booth Staff passes to register speakers. The BPI EU Speaker Operations Coordinator - Jade Monks (Jade.Monks@informa.com) will be contacting all speakers directly with further information about their participation.

ADDITIONAL PASSES

If your need to register for additional booth passes over your allocation, please click here

If you need to register for additional conference passes over your allocation - this can be handled through delegate sales: Jessica Purnell 

LEAD RETRIEVAL

Lead Retrieval will be provided by Visit Connect and is available to all exhibitors. You can set up your scan licenses and lead retrieval questions within your Visit Connect. 

* we will be providing a training session on how to navigate Visit Connect and scan passes on-site

EXHIBITOR SUSTAINABILITY CHECKLIST 

Firstly we have put together a useful checklist for you to follow on how you can exhibit at our event more sustainably - click here to learn more

BETTER STANDS 

Through our commitment to the evolution of the exhibitions industry, we aim to ensure that we are delivering the best possible experience for our customers. We believe that by moving away from the use of disposable exhibition booth we will improve the ease, quality, safety and sustainability of the exhibitor experience at our events. Therefore, as part of event regulation we ask that exhibitors do not use disposable booth. Disposable booths are defined as space only stands made to be used only once which are usually constructed from raw materials at the venue during build up and the main structure is disposed of after the event. 

MORE INFO ON BETTER STANDS - click here

**We are specifying that any freebuild exhibitors must demonstrate evidence at both the design concept and build methodology that your stand’s core structural materials are re-useable or recycled  

Permitted Onsite

  • Core elements i.e. walls, archways, counters etc. must be constructed with reusable materials e.g. system build or stock panels 

  • The stand structure must be prefabricated and ready to assemble onsite 

  • Final adjustments to prefabricated pieces for fitting purposes is allowed 

  • Final coat of acceptable TVOC paints for repair purposes only 

  • Floor flats and system floors must be cut to size before coming onsite and be recyclable and/or reusable 

  • The use of LED lighting 

  • The use of recycled carpet, vinyl flooring, other floor coverings.

Prohibited Onsite

  • The use of one-time MDF panels or similar raw materials planned to be cutting to size onsite 

  • The use of ‘other’ raw materials to construct core structural elements i.e. walls, archways, floor systems, counters, etc. that are not planned to be reused or recycled after use 

  • Construction of any stand components from single use materials 

  • Building from scratch onsite of any stand core elements 

  • The use of incandescent light bulbs 

  • The use of non-recycled carpet, vinyl flooring, other floor coverings.

Austrian Ecolabel for Green Meetings & Events

We are organising this event according to the criteria of the Austrian Ecolabel for Green Meetings & Events

Please ensure you have sign this contract before the 13th May and return to either Chelcie.Bird@informa.com or Catherine.chang@informa.com

If you have any questions about the criteria, please contact the BPI Europe Green Meetings Agent: Isabella.Pulley@informa.com

PURCHASE ADDITIONAL CONFERENCE PASSES WITH YOUR 10% SPONSOR DISCOUNT

As an event sponsor, you are eligible to receive an extra 10% discount to purchase additional All Access Conference passes for colleagues and clients. To receive the 10% discount rate, simply have your colleagues/customers register online and enter VIP code: CQ22BPISPX during checkout to apply the discount (new registrations only). This discount can be used in conjunction with early registration pricing, so be sure to register early to get the best savings!

Invite Your LinkedIn Network to Visit You at BPI Europe 2022

Our marketing team has created a custom banner for you to invite your LinkedIn network to meet with your team at BPI Europe 2022 with your 10% sponsor discount code (SPONSOR10). Sharing is easy, just click here and sign into LinkedIn and post!


POSTERS - DEADLINE TO SUBMIT: 15th April 2022

All In-Person Posters will also be presented digitally on our virtual platform. For more information and to submit abstract and details, click here

1. If you have a poster included in your contract: 

  • The poster presenter(s) must be registered as either a conference or booth staff attendee. 
  • Please select 'Sponsor/Exhibitor' as poster submission type

2. If you would like to add a poster to your contract:

  • Please contact your sales manager or operations manager


VIRTUAL SHOWCASE

The Virtual Showcase page allows you to connect directly with attendees, it's a place for you to display content such as videos, images, and documents. Each hub can hold up to 3 videos and 10 documents. The attendee can also connect with you and your team on the booth, through video chat and the messenger function. You can even host 1-1 meeting on your hub, simply arrange to meet your attendees at your hub in your Demo Room. 

The Showcase can also be branded, the backdrop can be customized with your logo and company colors, every part of the booth is designed to fit your company as it would at a physical event.

VIRTUAL SHOWCASE ASSETS

A demo session will be set up with our Digital Delivery Team closer to the event to help you to build your Virtual Showcase page. In the meantime, please prepare the following Assets for your Virtual Showcase.

DEADLINE: Monday 4th April 

  • Company Website URL


  • 1000 character company description


  • Social Media Links - Instagram, LinkedIn, Twitter and Facebook


  • Company logo - (400 x 180px recommended). Make sure the image is cropped to the very edges of the logo with no white space around it. Your logo appears in the top left of your stand (PNG 5mb). 


  • Ten videos to represent your brand. When uploading a new video to the platform you must include a Title, Description and static Thumbnail which will display to visitors before a video is played. Finally drop your chosen video into the upload area (recommended 1920 x 1080px, landscape). Videos over 500MB or 5 minutes in length will fail to upload.
  • Ten downloadable PDFs to your page for visitors to take away in their delegate bag. When uploading a new PDF to the platform you must include a Title and Description which shows to your stand visitors. A thumbnail (600 x 250px) is also required per PDF. Portrait PDFs are recommended.                                                       Title -Give your document a title (Max 74 characters).
    Description - (Max 146 characters)


  • Showcase page background image (OPTIONAL) - Add an eye-catching background to your stand to make it stand out here. Make sure the image is as quality as possible whilst still being under 5MBin size (1920 x 1080px recommended). The background appears behind your stand contents so abstract backgrounds without any text to logos work best (PNG 5MB).


  • Demo times you will be doing something in your booth Demo Room and would like attendees to join you