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February 16 - 17, 2022
Vancouver Convention Centre WestVancouver

Move-In & Move-Out

Move In & Move Out Floorplans are coming soon. Once these floorplans go live they will be included in the Exhibitor Essential emails as well as found on this page.

All Move-In/ Out times at the Vancouver Convention Centre Loading Docks will be scheduled using Voyage Control, a reservation system for booking dedicated move-in time eliminating time wasted waiting in line to move-in. 

We understand that some of the materials that you bring to the show may not necessitate the use of a Loading Dock for your Move-In. If this is the case, then you don’t need to use Voyage Control and you may enter through the Main Entrance or Parking Level with materials in hand or a hand dolly directly to your booth to set-up.

More information will be emailed to you in January 2022 with log-in, set-up and scheduling details for Voyage Control to help facilitate your move in experience.

Any exhibitors who show up at the Loading Dock entry without a Voyage Control booking will need to book on-site and risk having to wait for an available time slot and delay booth setup. Each vehicle will require a booking each time they arrive to deliver/unload and will have a limited time to unload before being required to depart.

All exhibitors are required to wear a badge in order to access the show floor for move-in, during the show, and move-out.

Move-In Schedule

Move-In Dates & Times

February 14th & February 15th. 

Move-In Schedule

Move-In Dates & Times:

February 14th: 1:00 PM, 3:00 PM & 6:00 PM

February 15th: 8:00 AM, 12:00 PM & 2:00 PM

Move-In

Shipping display materials in advance with Levy Logistics will streamline the move-in and out process dramatically. Goods may be shipped to arrive on or after [DATE] and NO LATER than [DATE]. All shipments must be received at the advance warehouse between 08:00 & 15:00, Monday – Friday.  All Exhibitors shipping materials via ANY third party carrier to the advance warehouse must return the Levy Logistics- Material Handling order form prior to arrival at the warehouse.

The benefits of advance shipping include: storage of material for up to 30 days prior to the show, delivery of shipment to your booth prior to exhibitor move-in and it saves you valuable time (no waiting at the vehicle marshaling yard). If you ship to the advance warehouse, your freight will be in your booth prior to your scheduled move-in time. The cost of the service includes the following:

  • receiving your material at the warehouse up to thirty days in advance of the move-in day
  • delivering the shipment to your booth at the facility
  • removing empty crates from your booth to a designated storage area
  • returning your empty crates to your booth at the close of the show
  • loading your crates onto your designated carrier at the close of the show 

For rates and more information please refer to the Levy Logistics on the Service Order Forms Page

For advance warehousing, mail or fax the Material Handling Order Forum and Invoice with pre-payment to LEVY SHOW SERVICES INC. Shipments sent collect WILL NOT be accepted

BUILDEX VANCOUVER – BOOTH NO. & COMPANY NAME
YRC c/o Levy Show Services Inc.
3985 Still Creek Avenue
Burnaby, BC V5C 4E2

If your shipments are coming from abroad and require Customs Clearance Services please contact Levy Logistics at 604-277-1726 and view their form on the Service Order Forms page.

Move-Out Schedule

Move-Out Dates & Times

Thursday, February 17 : 4 pm – 11 pm 

To determine your move-out time slot, refer to the move-out schedule. Please note, move-out times must be adhered to. 

All exhibits must be dismantled and removed from the VCC by Thursday, February 17, 12:00 am (MIDNIGHT).

Remember- under no circumstances can exhibitors disassemble or pack up prior to the official show close time on February 17. Exhibitors who pack up before the show is closed will NOT be given priority.  

BE AWARE OF YOUR MOVE-OUT TIME, PARTICULARLY THOSE SCHEDULED FOR THE FIRST SCHEDULED MOVE-OUT TIME! ALL OTHER EXHIBITORS ARE RELYING ON THESE EXHIBITORS TO CLEAR THE WAY!

Floor Plan Current as of: DATE, 2021

Move-Out Schedule

COMING SOON

Thursday, February 17 

Move-Out

All exhibits must be dismantled and removed from the VCC by Thursday, February 17, 12:00 am (MIDNIGHT).

Remember - under no circumstances can exhibitors disassemble or pack up prior to the official show close time on February 17. Exhibitors who pack up before the show is closed will NOT be given priority.  

BE AWARE OF YOUR MOVE-OUT TIME, PARTICULARLY THOSE SCHEDULED FOR THE FIRST SCHEDULED MOVE-OUT TIME! ALL OTHER EXHIBITORS ARE RELYING ON THESE EXHIBITORS TO CLEAR THE WAY!

The exhibitor is responsible for making appropriate arrangements with a carrier for shipping following the close of the show if necessary. The official freight carrier, LEVY Logistics will be on-site during the show to assist with the co-ordination of all outbound shipping and/or customs brokerage services. Please make note of the allotted move-out time and confirm this with LEVY or your alternate carrier. The exhibitor is responsible for clearly marking and labeling each piece of freight to be shipped. If MATERIAL HANDLING has been ordered and paid for, Levy Show Service will load your crated shipment onto your chosen carrier.


For further info call 604-277-1726 or email operations@levyshow.com.