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EXHIBITOR MANUAL
Below you will find information and links that will prepare you for Cell & Gene Therapy International Europe 2024. Please carefully read through each section below and let Jake Masters (Jake.Masters@Informa.com) know if you have any questions.
Key Contacts
Operations
Jake Masters | +44 (0) 20 805 21597 | Jake.Masters@Informa.com
Informa AllSecure is Informa’s approach to enhanced health and safety standards at our events following COVID-19
Key Deadlines Summary
EXHIBITION HALL SETUP AND BREAKDOWN
The exhibition will be open throughout the 2-day main conference. For the full agenda and networking break times, please Click Here.
To view the exhibition floorplan, please await this launching soon.
Exhibitors may not set up or tear down outside of the specified times without approval from Show Management.
Setup
Monday 2nd December - 11:00 - 19:00
Please note an Informa staff member will be there during these times.
Exhibition Opening Times
Tuesday 2nd December - 08:00 - 18:30
Wednesday 3rd December - 08:00 - 15:30
*** This may be subject to change. You will be sent final confirmed timings closer to the event.
Please arrive 10 minutes early to register for the event.
Breakdown
Wednesday 4th December - 15:30 (After final networking break)
DELIVERIES
BOOTH SPACE
To view the floorplan, please await this launching soon.
Please confirm your booth space and furniture by the 28th October.
If you would like to order graphics for your booth this will need to be completed by the 11th November.
If you need to confirm your booth size please reference the floorplan or contact your account manager.
SHELL SCHEME
All exhibitors are given a shell scheme booth. This includes:
- 1 x 3000W Socket Outlet
- 2x Chairs + 1x Table (square bistro table or rectangular table can be selected on the EESL portal below)
- White Fascia Board (company name & booth number)
Please note: This venue is already carpeted - this will not be provided by Informa
Order Deadline Date: Monday 28th October 2024
Customise and confirm order here: www.eventexhibitions.co.uk/login
Show Reference Code: CELL&GENE2024
Please register as a user (if you haven’t used our portal before) or login with your username (company name, NOT email address) and password. If you do not wish to register or you cannot remember your password you can enter as a guest using the show code below.
If you have any queries regarding any orders for your stands, please contact EESL on +44 (0) 204 518 8610 or orders@eesl.ltd
Please be advised the early bird pricing ends on Monday 28th October, after this date all prices will incur 20% surcharge. (discounts are applied on payment confirmation). You can save an additional 10% if you opt to pay by Credit Card/PayPal.
SPACE ONLY
Included in space only stand:
- 1 x 3000W single socket outlet
- 2x Chairs + 1x Table (square bistro table or rectangular table can be selected on the EESL portal below)
Please note: This venue is already carpeted this will not be provided by Informa.
If you are wanting to have a bespoke stand, our contractor EESL are able to provide a full design and build service. Click here for more information
***PLEASE NOTE: Stand plans, RAMS & Fire Certification Documents must be provided to your operations coordinator for all space only exhibits.
Order Deadline Date: Monday 28th October 2024
Customise and confirm order here: www.eventexhibitions.co.uk/login
Show Reference Code: CELL&GENE2024
Please register as a user (if you haven’t used our portal before) or login with your username (company name, NOT email address) and password. If you do not wish to register or you cannot remember your password you can enter as a guest using the show code below.
If you have any queries regarding any orders for your stands, please contact EESL on +44 (0) 204 518 8610 or orders@eesl.ltd
Please be advised the early bird pricing ends on Monday 28th October, after this date all prices will incur 20% surcharge. (discounts are applied on payment confirmation). You can save an additional 10% if you opt to pay by Credit Card/PayPal.
NOT INCLUDED IN YOUR BOOTH
The CCD Webshop will be open shortly to order additional items for your booth. This includes:
- AV Hire
- Additional Cleaning
- Additional WiFi & Hard Wired Internet Lines**
**Please note the exhibition hall will have WiFi available for all attendees and exhibitors.
Link to order when the CCD Webshop opens: https://www.theccd.ie/visiting/online-ordering
Catering - The venue does not allow you to bring your own catering to your stands. If you have any queries in regards to this please contact your operations manager.
PASS REGISTRATION
You are entitled to a certain number of complimentary registration passes per your agreement. If you are unsure how many passes you have used or what comes with your package, please contact Jake Masters (Jake.Masters@Informa.com).
Delegate passes are for the Main Conference (Tuesday 3rd December & Wednesday 4th December) with access to the Exhibit Hall and Conference sessions. Delegate passes may RSVP for access to the workshops (Monday 2nd December) by contacting Jake Masters (Jake.Masters@Informa.com) before Monday 11th November. Exhibitor/Booth passes are for the Exhibit Hall only.
Complimentary Passes
The primary contact from each company will receive a unique link to access the Visit connect portal where you can register your complimentary Main Conference and Booth Staff passes for the in-person event. All in-person passes will be automatically registered for the virtual platform.
Instructions
- Click on your unique link; an access code will be sent to your email address. Only the primary contact's email address will be given access.
- Click Cell & Gene Therapy Manufacturing & Commercialization Europe 2024 under the Events area
- Then click STAFF on the left-hand side navigation bar and register your complimentary passes
Please note:
- Speakers will automatically be registered, please do not use your Main Conference and Booth Staff passes to register speakers. The Cell & Gene Therapy Europe Speaker Operations Coordinator - Ally Lear (Ally.Lear@informa.com) will be contacting all speakers directly with further information about their participation.
Additional Passes
Purchasing Extra Passes
- Share Your Attendance With Your Network – With one click this link, you can share with your network that you are sponsoring/exhibiting at the event and offer them a 10% discount code.
- Purchasing Extra Passes – If you'd like to register additional passes over your allocation please contact Tayla Thomas (Tayla.Thomas@informa.com).
EXHIBITING SUSTAINABILITY
At Informa Connect, we have an ambition to become a champion of sustainability within our business and across the specialist markets we serve.
As part of our FasterForward programme, we have committed to a series of specific and ambitious goals and activities that, over a five year period, will help us become an ever more sustainable, high impact business while supporting and accelerating change in our markets.
EXHIBITOR SUSTAINABILITY CHECKLIST
EXHIBITOR SUSTAINABILITY CHECKLIST
Firstly we have put together a useful checklist for you to follow on how you can exhibit at our event more sustainably - click here to learn more
BETTER STANDS
Through our commitment to the evolution of the exhibitions industry, we aim to ensure that we are delivering the best possible experience for our customers. We believe that by moving away from the use of disposable exhibition booth we will improve the ease, quality, safety and sustainability of the exhibitor experience at our events. Therefore, as part of event regulation we ask that exhibitors do not use disposable booth. Disposable booths are defined as space only stands made to be used only once which are usually constructed from raw materials at the venue during build up and the main structure is disposed of after the event.
MORE INFO ON BETTER STANDS - click here
**We are specifying that any freebuild exhibitors must demonstrate evidence at both the design concept and build methodology that your stand’s core structural materials are re-useable or recycled
Permitted Onsite
Core elements i.e. walls, archways, counters etc. must be constructed with reusable materials e.g. system build or stock panels
The stand structure must be prefabricated and ready to assemble onsite
Final adjustments to prefabricated pieces for fitting purposes is allowed
Final coat of acceptable TVOC paints for repair purposes only
Floor flats and system floors must be cut to size before coming onsite and be recyclable and/or reusable
The use of LED lighting
The use of recycled carpet, vinyl flooring, other floor coverings.
Prohibited Onsite
The use of one-time MDF panels or similar raw materials planned to be cutting to size onsite
The use of ‘other’ raw materials to construct core structural elements i.e. walls, archways, floor systems, counters, etc. that are not planned to be reused or recycled after use
Construction of any stand components from single use materials
Building from scratch onsite of any stand core elements
The use of incandescent light bulbs
The use of non-recycled carpet, vinyl flooring, other floor coverings.
LEAD RETRIEVAL
Lead Retrieval will be available through Visit Connect to all exhibitors and sponsors at no extra charge.
Lead Retrieval Setup
This is done via the same portal as pass registration. Your main company contact can login to the dashboard and you will see the options "TEAM", "QUESTIONS" and "LEADS" on the left hand side:
- Team - register your colleagues attending the show and they will automatically be setup to scan badges onsite to create your leads.
- Questions - add an unlimited amount of qualifying questions for your leads
- Leads - this will show a comprehensive, real-time list of leads from your entire team onsite
These can be downloaded post-event as a .csv spreadsheet. You will receive an email 2 weeks before the show on how your team can access lead retrieval through their personal devices via the ConnectMe app.
Post Event
Our team will follow up post-event with a link to your ALCHEMY dashboard, showing a comprehensive list of your leads. Click here for more info on the ALCHEMY Dashboards
VIRTUAL SHOWCASE
The Virtual Booth page allows you to connect directly with attendees. It's a place for you to display content such as videos, images, and documents. Each hub can hold up to 3 videos and 10 documents. Attendees can also connect with you and your team on the booth, through video chat and the messenger function. You can even host 1-1 meeting on your hub - simply arrange to meet your attendees at your hub in your Demo Room.
The Virtual Booth can also be branded including the backdrop customised with your logo and company colours. Every part of the booth is designed to fit your company as it would at a physical event.
When the Virtual Booth platform launches for you to edit, we will reach out with a Virtual Booth Build Demo Video and Sponsor Guide to assist you in creating this.
DEADLINE: Monday 4th November