This site is part of the Informa Connect Division of Informa PLC

This site is operated by a business or businesses owned by Informa PLC and all copyright resides with them. Informa PLC's registered office is 5 Howick Place, London SW1P 1WG. Registered in England and Wales. Number 3099067.

Clinical Data Disclosure Europe
7-8 November, 2024
Amsterdam Marriott HotelAmsterdam, The Netherlands

EXHIBITOR MANUAL

Below you will find information and links that will prepare you for the Clinical Data Disclosure Europe 2023. Please carefully read through each section below and let Jake Masters (Jake.Masters@Informa.com) know if you have any questions. 


Key Contacts

Sales

Kristen Schott | 857-406-1271 | Kristen.Schott@Informa.com

Operations

Jake Masters | +44 (0) 20 805 21597 | Jake.Masters@Informa.com



Informa AllSecure is Informa’s approach to enhanced health and safety standards at our events following COVID-19

Informa AllSecure

DEADLINES

Company Logo, Name and Profile - Monday 11th September. Please send your high resolution logo in EPS format for onsite signage to Jake Masters (Jake.Masters@Informa.com).


Health & Safety Declaration - Monday 23rd October. Please Click Here for the declaration. Please fill and return page 8 to Jake Masters (Jake.Masters@Informa.com).


Insurance Certificate - Monday 23rd October. Please email a copy of your company's insurance certificate for general/public liability to Jake Masters (Jake.Masters@Informa.com).


Pass Registration - Monday 2nd October. See Pass Registration section below for further information


AV Orders - Monday 23rd October. Please Click Here for an AV pricelist and contact ThreeSixty Events directly to place your order. 

EXHIBITION HALL SETUP AND BREAKDOWN

The exhibition will be open throughout the 2-day main conference. For the full agenda and networking break times, please Click Here.

To view the exhibition floorplan, please Click Here.

Setup

Sunday 5th November -  15:00 - 19:00

Please note an Informa staff member will be there during these times.

If you'd like an alternative set-up time to be made available please make Jake Masters (Jake.Masters@Informa.com) aware of your preference.

Exhibition Opening Times

Monday 6th November - 08:15 - 18:05

Tuesday 7th November - 08:30 - 16:30

*** This may be subject to change. You will be sent final confirmed timings closer to the event.

Please arrive 10 minutes early to register for the event.


Breakdown

Tuesday 7th November - 15:30 (After final networking break)

After the event please ensure your boxes are fully packaged (taped up with your return labels affixed) and please leave with the concierge department ready for collection (mhrs.amsnt.concierge@marriotthotels.com)

YOUR STAND & DELIVERIES

Venue

Amsterdam Marriott Hotel

Stadhouderskade 12, 1054 ES Amsterdam, Netherlands

Accommodation is not included in your package. All attendees are required to book their own accommodation individually. Please Click Here for further information.

Your Stand

Clinical Data Disclosure Europe 2023 will be set up with tabletop exhibition stands for 2023. Exhibitors must not exceed their allocated space. Please be sure to check that your stand will fit within your 3m x 2m space.

The following are provided for all stands free of charge:

  • 1 x Table - 1.6m L x 0.4m D

  • 2 x Chairs

  • Classical power plug 230V

Please ensure that you bring any adapters or extension leads which you require for your stand. Informa Connect will not be able to provide these onsite.

Deliveries

All stand materials should be shipped directly to the centre and arrangements to collect packages after the event must be made before you arrive.

Earliest Delivery Date: 10 days prior (Wednesday 25th October)

Latest Collection Date: 1 week after (Tuesday 14th November) with packaged boxes left with the venue's concierge department ready for collection (mhrs.amsnt.concierge@marriotthotels.com).

Please label all boxes with: Amsterdam Marriott Hotel, Stadhouderskade 12, 1054 ES Amsterdam, Netherlands. Recipient – Petya Georgieva (Groups, Meetings & Events) - Clinical Data Disclosure

Please ensure your onsite representatives have full tracking information to help track packages onsite.

PASS REGISTRATION

You are entitled to a certain number of complimentary registration passes per your agreement. If you are unsure how many passes you have used or what comes with your package, please contact Jake Masters (Jake.Masters@Informa.com).

Delegate passes are for the main conference with access to the Exhibit Hall and Conference sessions. Booth passes are for the Exhibit Hall only.

Complimentary Passes

The primary contact from each company will receive a unique link to access the Visit connect portal where you can register your complimentary Main Conference and Booth Staff passes for the in-person event. All in-person passes will be automatically registered for the virtual platform.

Instructions

  1. Click on your unique link; an access code will be sent to your email address. Only the primary contact's email address will be given access.
  2. Click Clinical Data Disclosure Europe under the Events area
  3. Click STAFF on the left-hand side navigation bar and register your complimentary passes

Please note: 

  • Speakers will automatically be registered, please do not use your Main Conference and Booth Staff passes to register speakers. The Speaker Coordinator - Jake Masters (Jake.Masters@Informa.com) will be contacting all speakers directly with further information about their participation.

Additional Passes

  • Share Your Attendance With Your Network – With one click of the link below, you can share with your network that you are sponsoring/exhibiting at the event and offer them a 10% discount code: Click Here.
  • Purchasing Extra Passes – If you'd like to register additional passes over your allocation please contact Kristen Schott (Kristen.Schott@Informa.com).

EXHIBITING SUSTAINABLY

At Informa Connect, we have an ambition to become a champion of sustainability within our business and across the specialist markets we serve. 

As part of our FasterForward programme, we have committed to a series of specific and ambitious goals and activities that, over a five year period, will help us become an ever more sustainable, high impact business while supporting and accelerating change in our markets. 

EXHIBITOR SUSTAINABILITY CHECKLIST 

Firstly we have put together a useful checklist for you to follow on how you can exhibit at our event more sustainably - click here to learn more

BETTER STANDS 

Through our commitment to the evolution of the exhibitions industry, we aim to ensure that we are delivering the best possible experience for our customers. We believe that by moving away from the use of disposable exhibition booth we will improve the ease, quality, safety and sustainability of the exhibitor experience at our events. Therefore, as part of event regulation we ask that exhibitors do not use disposable booth. Disposable booths are defined as space only stands made to be used only once which are usually constructed from raw materials at the venue during build up and the main structure is disposed of after the event. 

MORE INFO ON BETTER STANDS - click here

**We are specifying that any freebuild exhibitors must demonstrate evidence at both the design concept and build methodology that your stand’s core structural materials are re-useable or recycled  

Permitted Onsite

  • Core elements i.e. walls, archways, counters etc. must be constructed with reusable materials e.g. system build or stock panels 

  • The stand structure must be prefabricated and ready to assemble onsite 

  • Final adjustments to prefabricated pieces for fitting purposes is allowed 

  • Final coat of acceptable TVOC paints for repair purposes only 

  • Floor flats and system floors must be cut to size before coming onsite and be recyclable and/or reusable 

  • The use of LED lighting 

  • The use of recycled carpet, vinyl flooring, other floor coverings.

Prohibited Onsite

  • The use of one-time MDF panels or similar raw materials planned to be cut to size onsite 

  • The use of ‘other’ raw materials to construct core structural elements i.e. walls, archways, floor systems, counters, etc. that are not planned to be reused or recycled after use 

  • Construction of any stand components from single use materials 

  • Building from scratch onsite of any stand core elements 

  • The use of incandescent light bulbs 

  • The use of non-recycled carpet, vinyl flooring, other floor coverings.

LEAD RETRIEVAL

Lead Retrieval will be available through Visit Connect to all exhibitors and sponsors at no extra charge. 

Lead Retrieval Setup

This is done via the same portal as pass registration. Your main company contact can login to the dashboard and you will see the options "TEAM", "QUESTIONS" and "LEADS" on the left hand side:

  • Team - register your colleagues attending the show and they will automatically be setup to scan badges onsite to create your leads. 
  • Questions - add an unlimited amount of qualifying questions for your leads
  • Leads - this will show a comprehensive, real-time list of leads from your entire team onsite

These can be downloaded post-event as a .csv spreadsheet. You will receive an email 2 weeks before the show on how your team can access lead retrieval through their personal devices via the ConnectMe app.

Post Event 

Our team will follow up post-event with a link to your ALCHEMY dashboard, showing a comprehensive list of your leads. Click here for more info on the ALCHEMY Dashboards

VIRTUAL SHOWCASE

The Virtual Showcase page allows you to connect directly with attendees. It's a place for you to display content such as videos, images, and documents. Each hub can hold up to 3 videos and 10 documents. Attendees can also connect with you and your team on the booth, through video chat and the messenger function. You can even host 1-1 meeting on your hub - simply arrange to meet your attendees at your hub in your Demo Room. 

The Showcase can also be branded including the backdrop customised with your logo and company colours. Every part of the booth is designed to fit your company as it would at a physical event.

A demo session will be set up with our Digital Delivery Team to help you to build your Virtual Showcase page. In the meantime, please find our Sponsor Guide for editing your Virtual Booth here.

DEADLINE: Monday 2nd October