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Exhibition Manual

Information and requirements for Sponsors & Exhibitors

Welcome to the Exhibition Manual for CTE Clinical Trials Europe 2019

Here you will find the relevant information and forms to complete for the event.

If you have any questions, please contact the following:

For Stands 1-60 -  please contact Barbara Helmer

E:    T: +49 89238875622

For Stands 61-  112 please contact Roshni Shah

E:     T: +44 (0) 2023 3773179

Please ensure you read each section carefully and meet the required deadlines.

We look forward to working with you in making this a successful event!

DEADLINES - Friday 4th October 2019

1. Company logo in EPS format and Company Profile (50 - 100 words) - ASAP (no later than Friday 4th October)

2. Stand Order - click here for the form

3. Health & Safety Declaration and CCIB form - Friday 4th October

- Please click here for the Health and Safety Manual and complete, sign and return page 19 and 20. You must also complete page 2 of this regulation form for CCIB. Please click here and email it directly to -

4. Copy of your Insurance Certificate - Friday 4th October

- Please send a copy of your company's general/public liability 

5. A4 advert for Event Guide - Friday 4th October - ONLY if included in your contract

- If included in your contract - please refer to your contact. Please click here for the advert specifications 

6. Passes - please note we will be in touch on how to register your passes included in your contract. 


IMPORTANT: Please click here for venue information and delivery instructions – please read carefully - there is no storage facility on site during the event

PLEASE NOTE: It is the responsibility of the exhibitor to deliver and remove all of their equipment from the venue and make the necessary shipping arrangements before and at the close of the event. KNect365 cannot take responsibility for any items that may go missing during Delivery/Storage/Pick Up.

Please ensure that your onsite representative has the correct return labels from your courier for your return shipment.

RESA EXPO LOGISTICS - CCIB official handling company

Before shipping any items to your stand please make sure you get in touch with the official handling company, RESA EXPO LOGISTICS.

They will be happy to solve your doubts and offer their services for reception and delivery or unloading to stand of your materials.

Please note that the venue does not receive, customs clear or store incoming shipments. If you intend to ship goods directly to your stand, you need to be there in order to sign off the delivery note of your transport company.

Please see contact details below.


Arantza Carranza, Tel.: 0034 / 932334110


Exhibition Set Up D


08:00-20:00 – Exhibition free build set-up (safety shoes/boots are mandatory to access the exhibition hall on this day)

Exhibition Set Up

Tuesday 19th November - All Exhibitors - Shell scheme exhibitors, pop up stands

08:00-15:30 – Exhibition shell scheme set-up (no open toes or high heel shoes to access the exhibition hall during set-up ).

13:00-17:45 – Day One Conference

Exhibition Open 

Tuesday 19th November from 16:10 (afternoon coffee break will take place inside the exhibition hall)

17:45-19:15:  Welcome drinks reception in the exhibition hall (open for all participants)

Wednesday 20th November - exhibition opening and conference times

07:30-18:00 – Exhibition

08:50-18:30 - Conference

18:30-20:00 – CTE party (open for all participants)

Thursday 21st November 

07:30-13:05 – Exhibition

13:05-19:30 - Exhibition Breakdown breakdown. please ensure all completed breakdown by 19:30

08:50-13:05 – Conference Day 3

13:05 End of Conference


Included in your contract - shell scheme with fascia board, 1 table, 2 chairs, basic power connection and grey carpet. If you request a space only stand please note you would not receive a fascia board.- see stand form 

Please complete your stand order form -must be completed by ALL EXHIBITORS and emailed back to the operations manager for your stand

(stand 1 -60) -   or 

(stand 61-112)-

- Stand order - click here for the form

- Health and Safety - click here for the form

In case you need additional items to your stand please check brochure part of CCIB click here:  this form and this catalogue.

Please make sure you read CCIB regulation here.

Maximum stand built height is 4 metres (anything that is built above 2.5 m must have a white finish on the back).

No rigging or hanging banners allowed.

If you wish to have catering or entertainment at your stand this has to be approved first by KNECT365 (contact either Barbara Helmer or Roshni Shah)


Passes information to follow. Please note you will receive an email separately on how to register your passes nearer the time of the event.


If your contract includes a Speaker pass, please check the agenda online on our website if you have already submitted your speaker details.

If you have not submitted your speaker details and is not showing on the agenda, please email the information (speaker name, job title, company, country, email address and presentation title to Louisa Maitland 

Speaker passes will then be automatically registered and contacted by Hannah Brant


To book reduced rate accommodation for CTE, please click here

KNect 365 does not have a third party hotel booking agency representing this event aside from the above links. If you are contacted to book accommodation by any agency, this is not recommended as they are unknown to KNect 365 and the hotel.


If you are sponsoring any additional items such as bags, lanyards, USBs, Wi-Fi or any other items, either Barbara Helmer or Roshni Shah will be in contact with you directly.