Information & requirements for exhibitors
Welcome to the Exhibition Manual for FundForum International 2019.
Here you will find the relevant information and forms to complete for the event.
If you have any questions, please contact Rachel Lewis
Please ensure you read each section carefully and meet the required deadlines.
We look forward to working with you in making this a successful event!
KNect365 Global Finance is committed to improving diversity, equality and inclusion in every industry it operates in, through our agendas and specialist programmes to encourage a variety of demographics. We expect all our participants, exhibitors and sponsors to support this ethos. We will be asking all our stakeholders to take care when designing their stands, promotions and other communications to ensure that our events contribute to promoting equality in the industry. Please see these additional guidelines for all sponsor and exhibitor attendees.
- 100 word company profile & eps logo - by return
- Pass registration - by 13 May
- Exhibitor declaration - by 26 April
- Stand plans, risk assessment, method statement and certificate of insurance for free build stands only - by 24 May
- Stand/furniture orders - by Friday 24 May
- Hotel reservation - as soon as possible
Please send details to Rachel Lewis
YOUR LOGO & PROFILE
If you have not already sent us your company profile please provide the following:
100 word company description plus website address.
Please submit your company profile to Rachel Lewis by return.
Alternatively, please confirm to the same email address if the profile currently online is correct.
This will be used in either the electronic networking app or the event handbook, depending on the event.
Please email your logo as an eps file to Rachel Lewis by return.
Details of how to register passes included in your contract will be follow shortly.
Should you wish to purchase any additional passes, please contact our marketing manager, Chloe Modaberi, who will share a booking link.
Exhibitors must not exceed their allocated space. Your stand size is indicated in your contract and if you are unsure of your stand number, please contact Rachel Lewis. The Organisers reserve the right to move any items outside the boundaries of your allotted space.
The following are provided for all stands free of charge:
- 1 x desk and 2 chairs OR 1 high table and 2 stools - please indicate your choice to Rachel Lewis
- 1 x 230 V power supply
- Shell scheme
If you select a space only stand, all of the above will not be provided and you must arrange this yourself.
If you are building above the stands next to you, you must finish the back of your stand in plain white. It is not permissible to have logos on the rear of your stand.
Please note maximum build height is 4m.
ALL ADAPTERS & EXTENSION LEADS MUST BE PROVIDED BY EXHIBITORS. FUNDFORUM WILL NOT BE ABLE TO PROVIDE THESE ON SITE.
Please be advised that you are responsible for ensuring that any equipment or materials brought by yourselves are covered by your own insurance. You should have public liability insurance to cover your attendance at the event.
Complimentary wireless internet will be provided for all exhibitors. If you require a fixed line connection, please contact the Bella Center directly - FundForum@bellacenter.dk
COMPULSORY HEALTH & SAFETY
As an exhibitor it is essential that you read the health and safety rules.
The declaration must be returned by 26 April so that FundForum are aware what you plan to do at this event.
If you have a free build stand you must read the rules here and return stand plans, risk assessments, method statements and a copy of the insurance certificate before permission to build is given. The deadline for this is Friday 24 May. Please note that maximum stand build height is 4m.
Please also see here the rules and regulations for the Bella Center. All exhibitors/stand builders must be aware of these rules.
EXHIBITION SET UP & BREAKDOWN TIMES
Exhibition Build Up*
Space only stands - 10.30am - 7pm on Sunday 23 June, and 9am to 5pm on Monday 24 June.
Shell scheme stands - 12 noon - 5pm on Monday 24 June only.
Exhibition Break Down
All stands 2.30pm - 9pm on Thursday 27 June.
*Please note that these times may change – you will be informed closer to the event if this is the case
VENUE & DELIVERIES
It is your responsibility to book your courier for both delivery AND collection.
If you need to ship your stand or other materials and are not bringing your materials with you, you must arrange delivery with/to DSV - a freighting company. Items delivered directly to the Bella Center will be rejected and must be sent via DSV. They will be able to inform you of delivery details, dates and associated costs, and deliver your materials to your stand in time to set it up. It remains a private arrangement between you and the supplier.
All goods must be covered by proper customs documents – please mention it is a temporary exportation in order to avoid paying more taxes than expected. The venue will not pay any taxes/duties etc and will not accept any underpaid charges.
Remember – it is your responsibility to arrange for items to be picked up at the end of the event – DSV will also be responsible for this and will be able to give you details to give to your selected courier.
DSV Solutions A/S
+45 32 47 30 17
While there will be some storage onsite during the event, please note that empty cardboard boxes may not be stored and must be removed.
Please order furniture through this link.
Please find information on directions to the Bella Center and parking on the link below:
For truck parking, please see the link below:
Catering on your stand:
Please use this form.
Please note that any and all catering on your stand must be arranged through the Bella Center directly. It is not possible to bring in outside catering.
Shell Scheme Branding:
If you have shell scheme and wish to brand these walls, please contact Sophie Howe. Please note that items may not be attached to the walls that may damage the shell scheme.
If you wish to order any electricity other than the standard that will be provided, please contact Sophie Howe.
To arrange shipment to the venue (see Venue & Deliveries) please contact:
DSV Solutions A/S
+45 32 47 30 17
To arrange accommodation please go to the Plan Your Visit page.
Demand for rooms can be very high, so please book early to avoid disappointment. FundForum takes no responsibility for hotel reservations.
KNect 365 does not have a third party hotel booking agency representing this event aside from the above links. If you are contacted to book accommodation by any agency, this is not recommended as they are unknown to KNect 365 and the hotel.