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GAIM Ops West
October 27 - 30 2024
Omni La Costa Resort & SpaCarlsbad, CA

DEADLINES

Important Deadlines

· Submit your sponsor profile ASAP

· August 6 – Advanced shipping can begin arriving to the GES Warehouse

· August 9 – Exclusive Sponsorship room block closes

· August 18 – General attendee room block closes

· August 19 – Exhibitor discount for shipping deadline

· August 23 – All digital assets for digital booth are due (all sponsors can host a digital booth on the event app see section below for more details).

· August 28 – Please register all your complimentary passes using the link provided in the section below

· August 28 – Please ensure you have filled out the last section of the sponsor profile form for the health and safety details

· September 6 - Advance shipping closes

· September 9 - Direct Shipments Deadline

· September 10 - 5pm - 9pm Exhibitor load In

· September 12 - 3:00 pm - 6:00 PM Exhibitor load out

HOTEL ACCCOMODATION

Please feel free to use the sponsor booking link here: https://hotelmap.com/MV9FN. Thils link will be active until August 9, 2023.

If you are unable to secure a room using the sponsor exclusive booking page, please check the general link using this link. The room block will end August 18.

COMPLIMENTARY PASSES

Please refer to your contract for the number of complimentary and discount tickets included with your sponsorship package.

Registration links are sent to you via email by Ravella. If you wish to purchase passes outside of your contracted allocation, please use the link below and reach out to Ravella for you 20% discount code.

EXHIBIT SPACE

For those with a Booth Space included in their contract:

Exhibit spaces are 10'x10'. Power, WiFi, one 8'x10' table, and two chairs are provided complimentary.

Shipment Arrivals: see SHIPPING INFORMATION section below for further details.

Move-in: September 10 5:00pm - 9:00pm

Move-out: December 7th 3:00pm - 6:00pm

ORDERS WITH THE VENUE

If you would like to order any additional AV to your booth (including a monitor or hardline to your booth), please reach out to the below contact:

John Bernard

Sales Manager

Omni La Costa Resort & Spa

john.bernard@pinnaclelive.com

D: 619-736-6686

M: 732-300-9925



SHIPPING DETAILS

Due to the venue's shipping center being too small to accommodate our event, we will be shipping our items to a GES warehouse. Please keep the following deadlines in mind:

Advance Shipment can arrive: August 6, 2023

Exhibitor Discount deadline: August 19, 2023

Advance Shipment close: September 6, 2023

Direct Shipments: September 9, 2023

Shipping Address - please create your labels using the below details

GES

GAIM Ops West

Exhibiting Company Name, Booth # (if you don't have a booth number please just include your company name)

HTS

2321 Siempre Viva Ct

Suite 103

San Diego, CA 92154

United States of America

Pricing

Please stand by, will be able to update the prices shortly.

EVENT APP

The event app will go live a few weeks before the event, more details to come in early August. The app provides you an opportunity to share your digital assets with the attendees virtually. Please find a detailed list of specs you can include in your digital booth below:

· Sponsor representative(s) details – optional

These individuals will be displayed on your virtual booth as a point of contact

(First/Last name, Company name, Job title, unique email address)

· About us paragraph (Maximum 1000 characters)

· This is your opportunity to give people more information about your brand. What do you want them to know?

· Website URL

· Social URLs

o Twitter URL:

o Instagram URL:

o LinkedIn URL:

o Facebook URL:

· Background Banner Image: 1250 x 150px (JPG/PNG) – this image will appear at the top of your booth

· This is a rectangular image that will appear at the top of your virtual booth alongside your company logo

· Up to 10 Pre-recorded video files: MP4 format HD resolution 1920px x 1080px (Maximum 5 minutes in length and 500mb in size)

· These are short promo videos (5 mins max) used to showcase your brand and the services you provide. Sponsors typically provide 1-3 videos, but it’s common to not include videos so don’t feel pressured if you have nothing suitable. Attendees don’t have the ability to download these videos.

· Title of Pre-Recorded Video

· A brief title giving context to your videos

· Thumbnail image for each video - 1080 x 530px

· Up to 10 PDF documents

· Please title your PDF files with the title you would like to appear on the platform. (Max 74 character)

· These replace the documentation you’d typically have on offer at an expo, but in virtual form. They provide an opportunity to outline what your company does and the value it can provide. Sponsors often use these as an opportunity to outline recent company achievements, company strategies/philosophies, and to forecast the investment opportunities on offer. Attendees will have the opportunity to download these PDFs in their own time, so feel free to make these documents rich in detail.

· Description of PDF (Maximum 146 Characters)

· A more in-depth description of your PDF giving further context

· Optional thumbnail image for each PDF document – 620 x 250px


Please use this form to submit any assets you want on the event app by August 23. After the 23rd, you can add all these assets to the platform directly. Please reach out to Sade Soares if you have any questions about the app at Sade.Soares@informa.com