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Delivered as a Hybrid Event
In-Person October 13-14 • Virtual October 20-21Revere Hotel Boston Common • Boston, MA

EXHIBITOR MANUAL

Below you will find information and links that will prepare you for the HCP Engagement Strategies 2021 Event.  Please read carefully though each section, and let Bridget Sullivan know if you have any questions.


Key Contacts

Sales

John Egan | +212 600 3435  | john.egan@informa.com

Operations 

Bridget Sullivan | +617 620 8691 | bridget.sullivan@informa.com

Deadlines

Please review this list of important deadlines for both IN-PERSON and VIRTUAL events:

Friday, September 24th

  • Pass Registration Due
  • Speaker Bios Due
  • Virtual Exhibit Materials (logos, videos, links, downloads) Due - Uploaded to Dropbox
  • Pre-Recorded Session Submission Due

Wednesday, September 28th

  • Slides Due (both virtual and in-person sessions)

Monday, October 4th

  • Tracking Information for Booth Materials Due to Informa Connect

Thursday, October 7th

  • Earliest Delivery Date for Packages being sent to Hotel

Pass Registration Due -

You are entitled to a certain number of complimentary registration passes per your agreement.  If you are unsure of how many passes you have used, or what is included within your package, please contact Bridget Sullivan - bridget.sullivan@informa.com

Complimentary Passes

The primary contact from each company will receive a unique activation link and details of how to create an account on our registration portal, Visit Connect, to register your complimentary Main Conference and Booth Staff passes for the in-person event.  All in-person passes will be automatically registered for the virtual event.

Please note:

  • If you have any Virtual Only passes included within your agreement, please contact Bridget Sullivan
  • If you have any changes to registered passes, please contact Bridget Sullivan

Speakers will automatically be registered and do not count towards your complimentary booth pass allotment. If you have not yet submitted your speaker details, please send to Bridget Sullivan - bridget.sullivan@informa.com

Additional Passes

If your need to register for additional booth passes over your allocation, please contact your sales representative: John Egan - john.egan@informa.com

Virtual Event: October 20-21, 2021

As HCP Engagement Strategies is a hybrid event, we will be running the virtual portion from October 20-21, 2021.  Below you will find the important details and deadlines to prepare for the virtual event.

Company Profile Hub Due: Friday, September 24th

Please prepare the following information:

  • Company name
  • Company description (500 characters max with spaces)
  • Company logo (500 x 300 px with transparent background)
  • Company website URL
  • Videos: up to 3 (5min max each) - HD 1920 x 1080 px or 1280 x 720 px - MP4
  • Social Media Links (Facebook, Twitter, Instagram & Linked are possible)
  • Downloads - up to 3 - PDFs
  • Background Image/Color Image (1920 x 1080 px (landscape), jpg or png format)
  • Banner Image (600 x 250 px, jpg or png format)

Please submit your materials by following this link

If you have any questions or concerns, please email Bridget Sullivan - bridget.sullivan@informa.com

Accommodation & Venue

Revere Hotel | Boston Common

Please visit our Pricing & Venue page for more information on this years' venue, including rates and links to make your reservation.

Please note that rooms are limited and the discounted rate will expire in advance of the meeting, so please book early.

Exhibitor Setup

Shipping - Tracking Numbers

All booth materials should be shipped directly to the hotel. Boxes may arrive no earlier than Thursday, October 7th, 2021. 

Please label all boxes with:

  • HCP Engagement Strategies
  • [Your Company Name]
  • Box _ of __

We ask that you please share the tracking numbers for any boxes/shipments with our team in order to best assist.  Our show management team will help track packages on-site should any issues or delays arise.

Please send complete tracking information by Monday, October 4th to Bridget Sullivan - bridget.sullivan@informa.com

Booth Setup & Breakdown

Booth Setup - Tuesday, October 12th

  • 6:00pm - 8:00pm EST

You will receive your assigned booth as we near the event.  The exhibit hall will be locked at 8:30pm Tuesday evening, and reopened at 7AM for all attendees on Wednesday morning. 

Booth Breakdown - Thursday, October 14th

  • 3:45pm EST following the conclusion of the final session


Booth Logistics

The HCP Engagement Strategies exhibition area will be set up with tabletop booths for the 2021 hybrid event. 

Each booth will include:

  • (1) 8' Linen-less Table with 8' of Back Drop Space for Banner or PopUp Graphic
  • (2) Standard Banquet Chairs

Separate storage space is not available. Please plan to store any boxes/packaging under or behind your tables/banner.

Basic conference WiFi is available for all HCP Engagement Strategies attendees.

Power sources - More Instruction to Follow

Informa AllSecure

HCP ENGAGEMENT STRATEGIES 2021 IN-PERSON EXPERIENCE WILL BE ORGANIZED IN ACCORDANCE WITH INFORMA’S ALLSECURE HEALTH AND SAFETY STANDARD

Informa AllSecure is Informa’s approach to enhanced health and safety standards at our events following COVID-19. As the world’s leading events’ organizer, Informa has developed a detailed set of enhanced measures to provide the highest levels of hygiene and safety at its events, providing everyone with reassurance and confidence they are participating in a safe and controlled environment.

For further details on our 10 Key Commitments, please click here.

Exhibiting Sustainably

At Informa Connect, we have an ambition to become a champion of sustainability within our business and across the specialist markets we serve. 

As part of our FasterForward programme, we have committed to a series of specific and ambitious goals and activities that, over a five year period, will help us become an ever more sustainable, high impact business while supporting and accelerating change in our markets. 

EXHIBITOR SUSTAINABILITY CHECKLIST 

Firstly we have put together a useful checklist for you to follow on how you can exhibit at our event more sustainably - click here to learn more

BETTER STANDS 

Through our commitment to the evolution of the exhibitions industry, we aim to ensure that we are delivering the best possible experience for our customers. We believe that by moving away from the use of disposable exhibition booth we will improve the ease, quality, safety and sustainability of the exhibitor experience at our events. Therefore, as part of event regulation we ask that exhibitors do not use disposable booth. Disposable booths are defined as space only stands made to be used only once which are usually constructed from raw materials at the venue during build up and the main structure is disposed of after the event. 

MORE INFO ON BETTER STANDS - click here

**We are specifying that any freebuild exhibitors must demonstrate evidence at both the design concept and build methodology that your stand’s core structural materials are re-useable or recycled