27-28 June 2023
The Grimaldi Forum,
Monte Carlo, Monaco
Below you will find information and links that will prepare you for IMpower - FundForum 2022. Please read carefully through each section below and let Cat know if you have any questions.
Welcome to the exhibition manual for IM|Power incorporating FundForum 2022.
Here you will find the relevant information and forms to complete for the event.
Cat Farrer | email@example.com
James Roberts | firstname.lastname@example.org
James Milloy | email@example.com
Josef Lanjri | firstname.lastname@example.org
Please ensure you read each section carefully and meet the required deadlines.
We look forward to working with you in making this a successful event!
Informa Connect is committed to improving diversity, equality and inclusion in every industry it operates in, through our agendas and specialist programmes to encourage a variety of demographics. We expect all our participants, exhibitors and sponsors to support this ethos. We will be asking all our stakeholders to take care when designing their stands, promotions and other communications to ensure that our events contribute to promoting equality in the industry. Please see these additional guidelines for all sponsor and exhibitor attendees.
AT EVENT SAFETY & INFORMA ALLSECURE
Your safety at our events is our top priority. Please click here to see what we will be doing at this event to ensure we can bring you together with your peers, clients and colleagues as safely as possible.
Informa AllSecure is Informa’s approach to enhanced health and safety standards at our events following COVID-19. As the world’s leading events’ organizer, Informa has developed a detailed set of enhanced measures to provide the highest levels of hygiene and safety at its events, providing everyone with reassurance and confidence they are participating in a safe and controlled environment.
For further details on our 10 Key Commitments, please click here.
At Informa Connect, we have an ambition to become a champion of sustainability within our business and across the specialist markets we serve.
As part of our FasterForward programme, we have committed to a series of specific and ambitious goals and activities that, over a five year period, will help us become an ever more sustainable, high impact business while supporting and accelerating change in our markets.
EXHIBITOR SUSTAINABILITY CHECKLIST
Firstly we have put together a useful checklist for you to follow on how you can exhibit at our event more sustainably - click here to learn more
Through our commitment to the evolution of the exhibitions industry, we aim to ensure that we are delivering the best possible experience for our customers. We believe that by moving away from the use of disposable exhibition booth we will improve the ease, quality, safety and sustainability of the exhibitor experience at our events. Therefore, as part of event regulation we ask that exhibitors do not use disposable booth. Disposable booths are defined as space only stands made to be used only once which are usually constructed from raw materials at the venue during build up and the main structure is disposed of after the event. For more information and support, please contact Cat Farrer
MORE INFO ON BETTER STANDS - click here
*We are specifying that any freebuild exhibitors must demonstrate evidence at both the design concept and build methodology that your stand’s core structural materials are re-useable or recycled
Core elements i.e. walls, archways, counters etc. must be constructed with reusable materials e.g. system build or stock panels
The stand structure must be prefabricated and ready to assemble onsite
Final adjustments to prefabricated pieces for fitting purposes is allowed
Final coat of acceptable TVOC paints for repair purposes only
Floor flats and system floors must be cut to size before coming onsite and be recyclable and/or reusable
The use of LED lighting
The use of recycled carpet, vinyl flooring, other floor coverings.
The use of one-time MDF panels or similar raw materials planned to be cutting to size onsite
The use of ‘other’ raw materials to construct core structural elements i.e. walls, archways, floor systems, counters, etc. that are not planned to be reused or recycled after use
Construction of any stand components from single use materials
Building from scratch onsite of any stand core elements
The use of incandescent light bulbs
The use of non-recycled carpet, vinyl flooring, other floor coverings.
REMOVAL OF HANDOUTS & SUSTAINABLE GIVEAWAYS
In keeping with our sustainability aims at IMpower - FundForum we are asking that exhibitors do not provide handouts at this event and we would like all of our exhibitors to embrace this sustainability goal with us.
In order to assist with this, and remove the need for handouts, IMpower - FundForum will provide QR codes to exhibitors that can be shown on your stand – these can be used for people to download materials such as white papers or brochures, or to simply share their details with you. IMpower - FundForum lead generation system will be provided to you to track leads and make notes. Please provide at least one and up to ten PDFs to Cat Farrer by 22nd April. These will be used to create QR codes to display on your stand
In order to generate engagement at your exhibition stand we recommend you generate an experience at your booth to encourage people to visit.
If you wish to have any branded giveaways at your stand, in keeping with IMpower’s sustainability goals, these must be sustainable in nature. This means they should either be fully recyclable or have longevity of use. They must not contain any single use plastics and you should be aware of the carbon footprint of any items you order. They should support the carbon neutral initiative that IMpower embraces. Please also be aware of the volume of your order – and do not have lots of spare items that will not then be used.
Alternatively, you are invited to support Informa’s Million Mangroves project. This uses the event app – ConnectMe – and means that we will provide a green QR code for your stand for attendees to scan to obtain your content and to generate leads for you as exhibitors.
Please see below our advice on how to be more sustainable with your giveaways:
• Find things that are made locally so shipping is more sustainable.
• Avoid gifts that need heavy packaging, which immediately ends up in a landfill.
• Consider what the object is made of. Bamboo is one preferred eco-friendly material. Plastic is a no-no.
• If you give away apparel, look for products made of ethically sourced, organic material. Consider skipping the logo so that the garment has a longer life.
• If you have to ship the gift, avoid overnight delivery and consider buying offsets to cover the carbon footprint of the shipping.
- 100 Word Company Profile & EPS logo - by return
- Pass Registration - by 22nd April
- Exhibitor Declaration - by 8th April
- At least one and up to ten PDF files to be used to generate QR codes for your stand - by 22nd April
- Hotel Reservation - As soon as possible
- Grimaldi Form (Page 37) - 11th April
- Grimaldi Stand & Security Form (Pages 44 - 47) - 11th April
Please send details to Cat Farrer
YOUR LOGO & PROFILE
If you have not already sent us your company profile please provide the following:
100 word company description plus website address.
Please submit your company profile to Cat Farrer by return.
Alternatively, please confirm to the same email address if the profile currently online is correct.
Please email your logo as an EPS and JPEG/PNG file to Cat Farrer by return.
COMPULSORY HEALTH & SAFETY
As an exhibitor it is essential that you read the health and safety rules.
The declaration must be returned by 8th April so that IMpower - FundForum are aware what you plan to do at this event.
If you have a free build stand you must read the rules here and return stand plans, risk assessments, method statements and a copy of the insurance certificate before permission to build is given.
Please also see here the fire safety information for the Grimaldi Forum. All exhibitors/stand builders must be aware of these rules.
GRIMALDI FORUM EXHIBITION MANUAL & COMPULSORY FORMS TO RETURN
For information regarding local suppliers, parking, transport etc, please see the Grimaldi's Exhibition Guide
Please note that all exhibitors must return pages 37 and pages 44 - 47 of the manual to the Grimaldi Forum by 11th April 2022
EXHIBITION SET UP & BREAKDOWN TIMES
The exhibition is open from Wednesday 11th May - Thursday 12th May
Exhibition Build Up*
09:00am – 07:00pm – Access for free build stands
09:00am – 05:00pm – Free build stands
12:00pm – 05:00pm – Shell Scheme stands
03:00pm – 05:00pm – Other stands built by EESL
Exhibition Break Down*
09:00am - 02:00pm - All stands
*Please note that these times may change – you will be informed closer to the event if this is the case
VENUE & DELIVERIES
It is your responsibility to book your courier for both delivery AND collection.
Informa strongly recommends that you use a freight company for stand deliveries. You deliver the stand to the freight company and the freight company delivers your stand to your booth at the correct time. IMpower - FundForum recommends Monaco Logistique:
Please note that if you do not use a freight company for deliveries, materials sent directly to the Grimaldi Forum will be held in the loading bay on level -4 and it will be down to individuals to locate the delivery and transport it to their stand. Please note materials may not arrive at the Grimaldi Forum before Friday 6th May
All goods must be covered by proper customs documents – please mention it is a temporary exportation in order to avoid paying more taxes than expected. The venue will not pay any taxes/duties etc and will not accept any underpaid charges.
Remember – it is your responsibility to arrange for items to be picked up at the end of the event – Monaco Logistique can also assist with this. Note that materials must be collected by COB on Friday 13th May.
While there will be some storage onsite during the event, please note that empty cardboard boxes may not be stored and must be removed.
YOUR PASSES & LEAD GENERATION
PASSES WILL BE AVAILABLE TO REGISTER FROM MARCH 2022
You are entitled to a certain number of complimentary registration passes per your agreement. If you are unsure how many passes you have used or what comes with your package, please contact Cat Farrer
The primary contact from each company will receive a unique activation link and details of how to create an account on our registration portal, Visit Connect, to register your complimentary passes for the event.
Speakers will automatically be registered, please do not use your allotments to register speakers.
The IMpower - FundForum speaker co-ordinator will be contacting all speakers directly with further information about their participation.
If you require additional passes, please contact Amy Skipper who will be able to share a booking link
IMpower - FundForum are partnering with Visit Connect as the registration and lead retrieval tool for the event.
Visit Connect puts the success of the show firmly in the palm of your hand. Using their own smart device, exhibitors can verify, rate, prioritise, monitor, and respond to leads in real-time, from the show floor or remotely from a team member at your office.
Scan a visitor badge with Visit Connect immediately to:
- Access contact data,
- Add notes, voice memos and photos
- Answer pre-set questions,
- Set follow up instructions,
- Even immediately contact the lead
Find details here of how Visit Connect will work for lead generation.
Login details will be sent to the primary contact in due course along with further details on how to use the system.
Exhibitors must not exceed their allocated space, please be sure to check your stand will fit in the space. The Organisers reserve the right to move any items outside the boundaries of your allotted space.
The following are provided for all stands free of charge:
- Shell scheme (if required)
- Lighting, grey carpet and nameboard (to shell scheme stands)
- 1 x 230V power supply
- 1 x high table
- 2 x stools
ALL ADAPTERS MUST BE PROVIDED BY EXHIBITORS. INFORMA WILL NOT BE ABLE TO PROVIDE THESE ON SITE.
Please be advised that you are responsible for ensuring that any equipment or materials brought by yourselves are covered by your own insurance. You should have public liability insurance to cover your attendance at the event.
Complimentary wireless internet will be provided for all exhibitors. If you require a fixed line connection, please see options on page 27 of the Grimaldi Forum exhibition manual
Please order additional furniture through Sophie Howe
Please see information on parking from page 37 of the Grimaldi Exhibition Manual
Catering on your stand:
The preferred supplier for stand catering is the Fairmont.
Please note that any and all catering on your stand must be arranged through a preferred supplier directly. It is not possible to bring in outside catering.
If you wish to order any electricity other than the standard that will be provided, please contact Sophie Howe.
Please book accommodation here. We're currently confirming our accommodation with the Fairmont and will hopefully have this available to our sponsors over the next few weeks.
Demand for rooms can be very high, so please book early to avoid disappointment. IMpower - FundForum takes no responsibility for hotel reservations.
Informa Connect does not have a third party hotel booking agency representing this event aside from the above links. If you are contacted to book accommodation by any agency, this is not recommended as they are unknown to Informa Connect and the hotel.