27-28 June 2023
The Grimaldi Forum,
Monte Carlo, Monaco
Below you will find information and links that will prepare you for IMpower - FundForum 2023. Please read carefully through each section below and let Cat know if you have any questions.
Welcome to the exhibition manual for IMpower incorporating FundForum 2023.
Here you will find the relevant information and forms to complete for the event.
Cat Farrer | firstname.lastname@example.org
James Roberts | email@example.com
Ed Young | firstname.lastname@example.org
Please ensure you read each section carefully and meet the required deadlines.
We look forward to working with you in making this a successful event!
Informa Connect is committed to improving diversity, equality and inclusion in every industry it operates in, through our agendas and specialist programmes to encourage a variety of demographics. We expect all our participants, exhibitors and sponsors to support this ethos. We will be asking all our stakeholders to take care when designing their stands, promotions and other communications to ensure that our events contribute to promoting equality in the industry. Please see these additional guidelines for all sponsor and exhibitor attendees.
SPONSOR PORTAL - VISIT
You will receive an email from our new sponsor portal called ‘Visit’ which will come from the email email@example.com – within this portal you will be able to register the passes for the event, upload speaker details, provide us with your latest logo and profile for marketing purposes and track any lead generation tools for onsite. If you have any challenges gaining access or uploading information please do reach out to Cat Farrer
REGISTER YOUR PASSES
The primary contact from each company will receive a unique activation link and details of how to create an account on our portal, Visit, to register your complimentary passes for the event.
Depending on what you have included in your contract you will need to register:
- Delegate Passes
- Booth Staff
Important: If you need to change any details on any of the attendees/speakers you have registered please log back in to the Visit portal and edit the registration.
If you require additional passes, please contact Amy Skipper who will be able to share a booking link
LOGO & PROFILE
On the Profile & Products page of the portal you will be able to submit your logo and profile on the Attachments section. Please upload your logo by attaching it as an image to your account and do not click 'Upload Logo' on the General Information section. If you have not already sent us your logo and profile please ensure you put this on to the portal so our team are able to access this.
You'll be able to include your social media accounts by attaching the URL and we can advertise this in your profile on our website.
Please make sure to check our website here to ensure your logo and profile is correct.
SPEAKER PHOTOS & BIOS
When you are registering your speakers you will see you can the Speaker Profile, LinkedIn Profile and then on the next page you'll be able to upload their Headshot.
Please upload your speakers Headshot and Bio on to the portal so our team are able to put them on our website.
IMpower - FundForum are partnering with Visit Connect and ConnectMe as the lead retrieval tool for the event.
Using your own smart device, exhibitors can verify, rate, prioritise, monitor, and respond to leads in real-time, from the show floor or remotely from a team member at your office.
Scan a visitor badge with Visit Connect immediately to:
- Access contact data,- Add notes, voice memos and photos- Answer pre-set questions,- Set follow up instructions,- Even immediately contact the lead
Find details here of how Visit Connect will work for lead generation.
Login details will be sent to the primary contact in due course along with further details on how to use the system.
Closer to the event a demo will be organised for one of our experts to run through the app with you so you're confident on site how to use it.
Please book accommodation here.
Demand for rooms can be very high, so please book early to avoid disappointment. IMpower - FundForum takes no responsibility for hotel reservations.
Informa Connect does not have a third party hotel booking agency representing this event aside from the above links. If you are contacted to book accommodation by any agency, this is not recommended as they are unknown to Informa Connect and the hotel.
Please ensure you read through each section
At Informa Connect, we have an ambition to become a champion of sustainability within our business and across the specialist markets we serve.
As part of our FasterForward programme, we have committed to a series of specific and ambitious goals and activities that, over a five year period, will help us become an ever more sustainable, high impact business while supporting and accelerating change in our markets.
EXHIBITOR SUSTAINABILITY CHECKLIST
Firstly we have put together a useful checklist for you to follow on how you can exhibit at our event more sustainably - click here to learn more
Through our commitment to the evolution of the exhibitions industry, we aim to ensure that we are delivering the best possible experience for our customers. We believe that by moving away from the use of disposable exhibition booth we will improve the ease, quality, safety and sustainability of the exhibitor experience at our events. Therefore, as part of event regulation we ask that exhibitors do not use disposable booth. Disposable booths are defined as space only stands made to be used only once which are usually constructed from raw materials at the venue during build up and the main structure is disposed of after the event. For more information and support, please contact Cat Farrer
MORE INFO ON BETTER STANDS - click here
*We are specifying that any freebuild exhibitors must demonstrate evidence at both the design concept and build methodology that your stand’s core structural materials are re-useable or recycled
Core elements i.e. walls, archways, counters etc. must be constructed with reusable materials e.g. system build or stock panels
The stand structure must be prefabricated and ready to assemble onsite
Final adjustments to prefabricated pieces for fitting purposes is allowed
Final coat of acceptable TVOC paints for repair purposes only
Floor flats and system floors must be cut to size before coming onsite and be recyclable and/or reusable
The use of LED lighting
The use of recycled carpet, vinyl flooring, other floor coverings.
The use of one-time MDF panels or similar raw materials planned to be cutting to size onsite
The use of ‘other’ raw materials to construct core structural elements i.e. walls, archways, floor systems, counters, etc. that are not planned to be reused or recycled after use
Construction of any stand components from single use materials
Building from scratch onsite of any stand core elements
The use of incandescent light bulbs
The use of non-recycled carpet, vinyl flooring, other floor coverings.
Exhibitors must not exceed their allocated space, please be sure to check your stand will fit in the space. The Organisers reserve the right to move any items outside the boundaries of your allotted space.
The following are provided for all stands free of charge:
- Shell scheme (if required)
- Lighting, grey carpet and nameboard (to shell scheme stands)
- 1 x 230V power supply
- 1 x high table
- 2 x stools
ALL ADAPTERS MUST BE PROVIDED BY EXHIBITORS. INFORMA WILL NOT BE ABLE TO PROVIDE THESE ON SITE.
Please be advised that you are responsible for ensuring that any equipment or materials brought by yourselves are covered by your own insurance. You should have public liability insurance to cover your attendance at the event.
Complimentary wireless internet will be provided for all exhibitors. If you require a fixed line connection, please see options on page 27 of the Grimaldi Forum exhibition manual
Stand Design, Furniture, Graphics, Electrics:
Please ensure you register using the link below to confirm with our stand supplier if you will be having a complimentary shell scheme or if you would like to use a space only stand with them as a contractor. You can also hire any additional furniture, print graphics for your stand, and hire any additional electricity other than what we'll be providing.
Please visit the following link: www.eventexhibitions.co.uk/login
Please register as a user (if you haven’t used the EESL portal before) or login with your username (company name, NOT email address) and password (if you have used our portal before.
Once you have logged in or registered, you will be prompted to enter the show reference code: IMPOWER2023
Once you have entered this code, you will be able to view the items we have available, and order any additional items you might need for your stand at IMpower incorporating FundForum 2023.
If you have any queries on any of their items, please contact firstname.lastname@example.org or +44 (0) 204 518 8610.
Important: If you are using your own contractor and have stated this in the exhibitor declaration you will not need to register with EESL. If you have not filled out the Exhibitor Declaration and shared this with Cat Farrer please ensure you do.
Should you wish to order any AV/screens for your stand, please contact:
ThreeSixty Events Ltd
Tel: 01923 202212
Please see the price list here.
Complimentary wireless internet will be provided for all exhibitors. If you require a fixed line connection this can be ordered through the Grimaldi Exhibition Manual on page 44-47.
Please see information on parking from page 37 of the Grimaldi Exhibition Manual
Catering on your stand:
Please check the Grimaldi Exhibition Manual for a catering supplier
Please note that any and all catering on your stand must be arranged through a preferred supplier directly. It is not possible to bring in outside catering.
COMPULSORY HEALTH & SAFETY
As an exhibitor it is essential that you read the health and safety rules.
The declaration must be returned by 8th May so that IMpower - FundForum are aware what you plan to do at this event.
If you have a free build stand you must read the rules here and return stand plans, risk assessments, method statements and a copy of the insurance certificate before permission to build is given.
Please also see here the fire safety information for the Grimaldi Forum. All exhibitors/stand builders must be aware of these rules.
- Pass Registration - By 26th May
- Exhibitor Declaration - by 22nd May
- Hotel Reservation - As soon as possible
- Grimaldi Form (Page 37) - 24th May
- Grimaldi Stand & Security Form (Pages 44 - 47) - 24th May
- Grimaldi Delivery Information - 24th May
Please send details to Cat Farrer
GRIMALDI FORUM EXHIBITION MANUAL & COMPULSORY FORMS TO RETURN
For information regarding local suppliers, parking, transport, etc, please see the Grimaldi's Exhibition Guide
Please note that all exhibitors must return pages 37 and pages 44 - 47 of the manual to the Grimaldi Forum by 24th May
REMOVAL OF HANDOUTS & SUSTAINABLE GIVEAWAYS
In keeping with our sustainability aims at IMpower - FundForum we are asking that exhibitors do not provide handouts at this event and we would like all of our exhibitors to embrace this sustainability goal with us.
In order to assist with this, and remove the need for handouts, IMpower - FundForum will provide QR codes to exhibitors that can be shown on your stand – these can be used for people to download materials such as white papers or brochures, or to simply share their details with you. IMpower - FundForum lead generation system will be provided to you to track leads and make notes.
In order to generate engagement at your exhibition stand we recommend you generate an experience at your booth to encourage people to visit.
If you wish to have any branded giveaways at your stand, in keeping with IMpower’s sustainability goals, these must be sustainable in nature. This means they should either be fully recyclable or have longevity of use. They must not contain any single use plastics and you should be aware of the carbon footprint of any items you order. They should support the carbon neutral initiative that IMpower embraces. Please also be aware of the volume of your order – and do not have lots of spare items that will not then be used.
Please see below our advice on how to be more sustainable with your giveaways:
• Find things that are made locally so shipping is more sustainable.
• Avoid gifts that need heavy packaging, which immediately ends up in a landfill.
• Consider what the object is made of. Bamboo is one preferred eco-friendly material. Plastic is a no-no.
• If you give away apparel, look for products made of ethically sourced, organic material. Consider skipping the logo so that the garment has a longer life.
• If you have to ship the gift, avoid overnight delivery and consider buying offsets to cover the carbon footprint of the shipping.
EXHIBITION SET UP & BREAKDOWN TIMES
The exhibition is open to the public from 27th June - 28th June
Exhibition Build Up*
09:00am – 07:00pm – Access for free build stands
09:00am – 05:00pm – Free build stands
12:00pm – 05:00pm – Shell Scheme stands
03:00pm – 05:00pm – Other stands built by EESL
Exhibition Break Down*
09:00am - 03:00pm - All stands
*Please note that these times may change – you will be informed closer to the event if this is the case
VENUE & DELIVERIES
It is your responsibility to book your courier for both delivery AND collection.
For any deliveries please use the Delivery Label inside the Grimaldi Exhibition Guide.
Informa strongly recommends that you use a freight company for stand deliveries. You deliver the stand to the freight company and the freight company delivers your stand to your booth at the correct time. IMpower - FundForum recommends Monaco Logistique:
Please note that if you do not use a freight company for deliveries, materials sent directly to the Grimaldi Forum will be held in the loading bay on level -4 and it will be down to individuals to locate the delivery and transport it to their stand. Please note materials may not arrive at the Grimaldi Forum before 25th June.
All goods must be covered by proper customs documents – please mention it is a temporary exportation in order to avoid paying more taxes than expected. The venue will not pay any taxes/duties etc and will not accept any underpaid charges.
Remember – it is your responsibility to arrange for items to be picked up at the end of the event – Monaco Logistique can also assist with this. Note that materials must be collected by COB on 29th June.
While there will be some storage onsite during the event, please note that empty cardboard boxes may not be stored and must be removed.