Exhibitor Pod Details
Information & requirements for sponsors with exhibition pods
Welcome to the exhibition manual for IM|Power 2020.
Here you will find the relevant information and forms to complete for the event.
If you have any questions, please contact Rachel Lewis
Please ensure you read each section carefully and meet the required deadlines.
We look forward to working with you in making this a successful event!
Informa Connect is committed to improving diversity, equality and inclusion in every industry it operates in, through our agendas and specialist programmes to encourage a variety of demographics. We expect all our participants, exhibitors and sponsors to support this ethos. We will be asking all our stakeholders to take care when designing their stands, promotions and other communications to ensure that our events contribute to promoting equality in the industry. Please see these additional guidelines for all sponsor and exhibitor attendees.
IM|Power is a new platform of connected events for the global investment management industry.
As an exhibitor, you will be exhibiting for the full three days, regardless which individual event you are sponsoring.
Please see the links below for the individual event pages:
SUSTAINABILITY AT IM|POWER
We aim for all of our events to be run in an environmentally and socially responsible way whilst seeking to inspire sustainable development in our markets.
We do this not only because more than 80% of our attendees tell us that they care that our events are run in a responsible manner, but because it is the right thing to do for our customers, colleagues, and the communities we serve.
Here is a 10 point check list which reflects our commitment to running a sustainable event with the cooperation of our partners. We will be getting in touch with you all shortly with our recommendations in how we achieve this..
By working together, we can make the event more memorable, meet our audience’s expectations and reduce wasted time, resources, and costs.
- 100 word company profile & eps logo - by return
- Pass registration - by 28 August
- Artwork for pod to Rachel Lewis - by 1 September
- Hotel reservation - as soon as possible
Please send details to Rachel Lewis
Details of how to register passes included in your contract will be follow shortly.
Should you wish to purchase any additional passes, please contact our marketing manager, Chloe Modaberi, who will share a booking link.
YOUR LOGO & PROFILE
If you have not already sent us your company profile please provide the following:
100 word company description plus website address.
Please submit your company profile to Rachel Lewis by return.
Alternatively, please confirm to the same email address if the profile currently online is correct. Please check on the individual websites below:
This will be used in either the electronic networking app or the event handbook, depending on the event.
Please email your logo as an eps file to Rachel Lewis by return.
YOUR EXHBITION POD
Your contract includes an exhibition pod that IM|Power will provide.
The pod will include the below:
Artwork (provided by you)
Access to electricity and WiFi.
EXHIBITION SET UP & BREAKDOWN TIMES
The exhibition is open from Tuesday 6 - Thursday 8 October, regardless of which event you are sponsoring.
Exhibition Build Up*
You may access the exhibition area to check your exhibition pod between 4pm - 5pm on Monday 5 October
Exhibition Break Down
All stands 4pm - 9pm on Thursday 8 October.
*Please note that these times may change – you will be informed closer to the event if this is the case
VENUE & DELIVERIES
It is your responsibility to book your courier for both delivery AND collection.
Informa strongly recommends that you use a freight company for stand deliveries. You deliver the stand to the freight company and the freight company delivers your stand to your booth at the correct time. IM|Power recommends Monaco Logistique:
Please note that if you do not use a freight company for deliveries, materials sent directly to the Grimaldi Forum will be held in the loading bay on level -4 and it will be down to individuals to locate the delivery and transport it to their stand. Please note materials may not arrive at the Grimaldi Forum before Monday 28 September.
All goods must be covered by proper customs documents – please mention it is a temporary exportation in order to avoid paying more taxes than expected. The venue will not pay any taxes/duties etc and will not accept any underpaid charges.
Remember – it is your responsibility to arrange for items to be picked up at the end of the event – Monaco Logistique can also assist with this. Note that materials must be collected by COB on Friday 9 October.
While there will be some storage onsite during the event, please note that empty cardboard boxes may not be stored and must be removed.
Please order furniture through this link.
Please see information on parking from page 12 of the exhibition manual
Catering on your stand:
The preferred supplier for stand catering is the Fairmont. Please see the menu here.
Please note that any and all catering on your stand must be arranged through a preferred supplier directly. It is not possible to bring in outside catering.
To arrange accommodation please go to the Plan Your Visit page.
Demand for rooms can be very high, so please book early to avoid disappointment. IM|Power takes no responsibility for hotel reservations.
Informa Connect does not have a third party hotel booking agency representing this event aside from the above links. If you are contacted to book accommodation by any agency, this is not recommended as they are unknown to Informa Connect and the hotel.