Information & requirements for exhibitors
Welcome to the exhibition manual for IM|Power 2020.
Here you will find the relevant information and forms to complete for the event.
If you have any questions, please contact Rachel Lewis
Please ensure you read each section carefully and meet the required deadlines.
We look forward to working with you in making this a successful event!
Informa Connect is committed to improving diversity, equality and inclusion in every industry it operates in, through our agendas and specialist programmes to encourage a variety of demographics. We expect all our participants, exhibitors and sponsors to support this ethos. We will be asking all our stakeholders to take care when designing their stands, promotions and other communications to ensure that our events contribute to promoting equality in the industry. Please see these additional guidelines for all sponsor and exhibitor attendees.
SUSTAINABILITY AT IM|POWER
We aim for all of our events to be run in an environmentally and socially responsible way whilst seeking to inspire sustainable development in our markets.
We do this not only because more than 80% of our attendees tell us that they care that our events are run in a responsible manner, but because it is the right thing to do for our customers, colleagues, and the communities we serve.
Here is a 10 point check list which reflects our commitment to running a sustainable event with the cooperation of our partners. We will be getting in touch with you all shortly with our recommendations in how we achieve this..
By working together, we can make the event more memorable, meet our audience’s expectations and reduce wasted time, resources, and costs.
- 100 word company profile & eps logo - by return
- Pass registration - by 28 August
- Exhibitor declaration - by 10 August
- Stand plans, risk assessment, method statement and certificate of insurance for free build stands only - by 1 September
- Documents to be returned to Grimaldi Forum by 28 August. Pages 35, 42-45 of the Grimaldi Forum exhibition manual are compulsory for all exhibitors to return.
- Stand/furniture orders - by Friday 28 August
- Hotel reservation - as soon as possible
Please send details to Rachel Lewis
Details of how to register passes included in your contract will be follow shortly.
Should you wish to purchase any additional passes, please contact our marketing manager, Chloe Modaberi, who will share a booking link.
YOUR LOGO & PROFILE
If you have not already sent us your company profile please provide the following:
100 word company description plus website address.
Please submit your company profile to Rachel Lewis by return.
Alternatively, please confirm to the same email address if the profile currently online is correct.
Please email your logo as an eps file to Rachel Lewis by return.
Exhibitors must not exceed their allocated space. Your stand size is indicated in your contract and if you are unsure of your stand number, please contact Rachel Lewis. The Organisers reserve the right to move any items outside the boundaries of your allotted space.
The following are provided for all stands free of charge:
- 1 x desk and 2 chairs OR 1 high table and 2 stools - please indicate your choice to Rachel Lewis
- 1 x monophase - 220V power supply. Power of 1KW-2KW
- Shell scheme
If you select a space only stand, all of the above will not be provided and you must arrange this yourself.
If you are building above the stands next to you, you must finish the back of your stand in plain white. It is not permissible to have logos on the rear of your stand.
Please note maximum build height is 3.8m. All ceilings are not this height - to check ceiling height, please contact Rachel Lewis
ALL ADAPTERS & EXTENSION LEADS MUST BE PROVIDED BY EXHIBITORS. IM|POWER WILL NOT BE ABLE TO PROVIDE THESE ON SITE.
Please be advised that you are responsible for ensuring that any equipment or materials brought by yourselves are covered by your own insurance. You should have public liability insurance to cover your attendance at the event.
Complimentary wireless internet will be provided for all exhibitors. If you require a fixed line connection, please see options on page 27 of the Grimaldi Forum exhibition manual
COMPULSORY HEALTH & SAFETY
As an exhibitor it is essential that you read the health and safety rules.
The declaration must be returned by 10 August so that IM|Power are aware what you plan to do at this event.
If you have a free build stand you must read the rules here and return stand plans, risk assessments, method statements and a copy of the insurance certificate before permission to build is given. The deadline for this is 1 September. Please note that maximum stand build height is 3.8m and that not all ceilings are that height. For queries on ceiling heights, please contact Rachel Lewis.
Please also see here the fire safety information for the Grimaldi Forum. All exhibitors/stand builders must be aware of these rules.
GRIMALDI FORUM EXHIBITION MANUAL & COMPULSORY FORMS TO RETURN
For information regarding local suppliers, parking, transport etc, please see the venue exhibition manual.
Please note that all exhibitors must return pages 35, 42-45 of the manual to the Grimaldi Forum by 28 August.
EXHIBITION SET UP & BREAKDOWN TIMES
The exhibition is open from Monday 5 October - Wednesday 7 October.
Exhibition Build Up*
Space only stands - 9am - 7pm on Saturday 3 October and 9am to 5pm on Sunday 4 October.
Shell scheme stands - 12 noon - 5pm on Sunday 4 October only.
Exhibition Break Down
All stands 5pm - midnight Wednesday 7 October.
*Please note that these times may change – you will be informed closer to the event if this is the case
VENUE & DELIVERIES
It is your responsibility to book your courier for both delivery AND collection.
Informa strongly recommends that you use a freight company for stand deliveries. You deliver the stand to the freight company and the freight company delivers your stand to your booth at the correct time. IM|Power recommends Monaco Logistique:
Please note that if you do not use a freight company for deliveries, materials sent directly to the Grimaldi Forum will be held in the loading bay on level -4 and it will be down to individuals to locate the delivery and transport it to their stand. Please note materials may not arrive at the Grimaldi Forum before Monday 28 September.
All goods must be covered by proper customs documents – please mention it is a temporary exportation in order to avoid paying more taxes than expected. The venue will not pay any taxes/duties etc and will not accept any underpaid charges.
Remember – it is your responsibility to arrange for items to be picked up at the end of the event – Monaco Logistique can also assist with this. Note that materials must be collected by COB on Thursday 8 October.
While there will be some storage onsite during the event, please note that empty cardboard boxes may not be stored and must be removed.
Please order furniture through this link.
Please see information on parking from page 12 of the exhibition manual
Catering on your stand:
The preferred supplier for stand catering is the Fairmont. Please see the menu here.
Please note that any and all catering on your stand must be arranged through a preferred supplier directly. It is not possible to bring in outside catering.
Shell Scheme Branding:
If you have shell scheme and wish to brand these walls, please contact Sophie Howe. Please note that items may not be attached to the walls that may damage the shell scheme.
If you wish to order any electricity other than the standard that will be provided, please contact Sophie Howe.
To arrange accommodation please go to the Plan Your Visit page.
Demand for rooms can be very high, so please book early to avoid disappointment. IM|Power takes no responsibility for hotel reservations.
Informa Connect does not have a third party hotel booking agency representing this event aside from the above links. If you are contacted to book accommodation by any agency, this is not recommended as they are unknown to Informa Connect and the hotel.