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Delivered as a Hybrid Event
In-Person: October 11-13 • Virtual: October 18-20Hyatt Regency • New Brunswick, NJ

EXHIBITOR MANUAL

Below you will find information and links that will prepare you for MDRP 2021. Please carefully read through each section below and let our team know if you have any questions. 

Key Contacts 

Operations 

Bridget Lacey |781-413-4976 | Bridget.Lacey@informa.com  - Sponsorship & Exhibitions Coordinator

Sales

Derek Tagliarino  |+1212-600-3433 | Derek.Tagliarino@informa.com- Head of Sales

Informa AllSecure

MDRP's IN-PERSON EXPERIENCE WILL BE ORGANIZED IN ACCORDANCE WITH INFORMA’S ALLSECURE HEALTH AND SAFETY STANDARD

Informa AllSecure is Informa’s approach to enhanced health and safety standards at our events following COVID-19. As the world’s leading events’ organizer, Informa has developed a detailed set of enhanced measures to provide the highest levels of hygiene and safety at its events, providing everyone with reassurance and confidence they are participating in a safe and controlled environment.

For further details on our 10 Key Commitments, please click here

Event Schedule

Exhibitors may not set up or tear down outside of the specified times without approval from Show Management.

Exhibitor Move In and Move Out

Exhibition Set Up:

Sunday, October 10th - 5:00 PM – 8:00 PM


Exhibition Break Down: 

Wednesday, October 13- 1:40 PM– 3:40 PM


Exhibit Hours:

Exhibit Hours:

Monday October 11:

8:00 AM - 6:15 PM

Opening Reception: 4:30 PM – 5:30 PM

Tuesday October 12:

7:45 AM - 5:20 PM

Networking Reception: 5:20 PM – 6:20 PM


Wednesday October 13:

7:45 AM – 1:40 PM


Your Stand

To view the floorplan, please click here

Your MDRP Exhibitor Stand Space:

Each stand will include the below:

  • Stand size: 8' x 10'
  • Furniture: 1 standard table and 2 standard chairs are provided free of charge
  • The exhibit space is fully carpeted 



NOT included with your stand:

Electrical and AV: Electrical and AV are not included in any sponsorship or exhibitor package.  

If you require electricity you must order it through Encore Technology with the Hyatt Regency, New Brunswick.  To order, please click here to download the form. Once complete please email it to alexa.mcfadden@encoreglobal.com

If you require AV you can order this through Metro Multimedia. To order, please click here to download the form. 

If you require additional furniture you can order this through AFR Event Furnishings:  




 

Exhibiting Sustainably

At Informa Connect, we have an ambition to become a champion of sustainability within our business and across the specialist markets we serve. 

As part of our FasterForward programme, we have committed to a series of specific and ambitious goals and activities that, over a five year period, will help us become an ever more sustainable, high impact business while supporting and accelerating change in our market

EXHIBITOR SUSTAINABILITY CHECKLIST 

Firstly we have put together a useful checklist for you to follow on how you can exhibit at our event more sustainably - click here to learn more

BETTER STANDS 

Through our commitment to the evolution of the exhibitions industry, we aim to ensure that we are delivering the best possible experience for our customers. We believe that by moving away from the use of disposable exhibition booth we will improve the ease, quality, safety and sustainability of the exhibitor experience at our events. Therefore, as part of event regulation we ask that exhibitors do not use disposable booth. Disposable booths are defined as space only stands made to be used only once which are usually constructed from raw materials at the venue during build up and the main structure is disposed of after the event. For more information and support, please contact bridget.lacey@informa.com

MORE INFO ON BETTER STANDS - click here

**We are specifying that any freebuild exhibitors must demonstrate evidence at both the design concept and build methodology that your stand’s core structural materials are re-useable or recycled  

Permitted Onsite

  • Core elements i.e. walls, archways, counters etc. must be constructed with reusable materials e.g. system build or stock panels 

  • The stand structure must be prefabricated and ready to assemble onsite 

  • Final adjustments to prefabricated pieces for fitting purposes is allowed 

  • Final coat of acceptable TVOC paints for repair purposes only 

  • Floor flats and system floors must be cut to size before coming onsite and be recyclable and/or reusable 

  • The use of LED lighting 

  • The use of recycled carpet, vinyl flooring, other floor coverings

Prohibited Onsite

  • The use of one-time MDF panels or similar raw materials planned to be cutting to size onsite 

  • The use of ‘other’ raw materials to construct core structural elements i.e. walls, archways, floor systems, counters, etc. that are not planned to be reused or recycled after use 

  • Construction of any stand components from single use materials 

  • Building from scratch onsite of any stand core elements 

  • The use of incandescent light bulbs 

  • The use of non-recycled carpet, vinyl flooring, other floor coverings.

Shipping

IMPORTANT: Please click here for venue information and delivery instructions – please read carefully 

All exhibition materials should be shipped directly to the Hyatt Regency, New Brunswick. The hotel will begin receiving packages October 7th, 2021. Please be sure to return the credit card authorization form to the hotel when collecting your packages. Any packages being shipped to the hotel must be labeled with the following: 

MDRP 2021 – Medicaid Drug Rebate Program

ATTN: (Name of Person to receive package)

Vendor/Exhibitor Name & Table #

(Number of boxes ie: 1 of 2, 2 of 2)

Melissa Femminella / Event Sales Manager

Direct Line: 732-867-2229


Tracking Numbers

As part of our customer service to the exhibitors, please send the tracking numbers for any boxes/booths shipped to the Hyatt Regency, New Brunswick . Our show management team will help track packages on-site should any issues or delays arise. 

Please send complete tracking information by October 1, 2021 to Bridget Lacey- bridget.lacey@informa.com

Pass Registration

You are entitled to a certain number of complimentary registration passes per your agreement. If you are unsure how many passes you have used or what comes with your package, please contact  Bridget Lacey - Bridget.lacey@informa.com

Complimentary Passes-Coming Soon!

More information will follow soon about registering your passes. 

Lead Scanning - Coming Soon!

More information will follow soon about using Visit Connect to purchase your lead scanning package and to set up your lead capture questions, scanning licenses and digital content for the event.

Additional Passes

If you need additional passes, please contact our delegate sales team (below). Or, you can purchase additional passes on our website.

Registration Page: https://informaconnect.com/medicaid-drug-rebate-program-mdrp/pricing/ 

If you need to register for additional conference passes over your allocation - this can be handled through delegate sales: Matthew Douglas - matthew.douglas@informa.com

Event Guide Adverts & Chairs Drops

As part of our commitment to creating a more sustainable event, we are transforming the traditional event guide advert and chair drops into a digital offering to reduce waste on site as well as an alternative that can be part of your lead generation package. 
  • Adverts will be placed in the digital agenda for all attendees. 
  • Chair drops will be replaced with holding slides that will be placed before a session.

Specifications will be sent directly to you if included in your contract. 

Accommodation

Our team has prepared a block of hotel rooms at the Hyatt Regency New Brunswick 

Please Book Now and Save! The Hyatt Regency New Brunswick is accepting reservations in Informa Connect’s discounted room block on a space and rate availability basis. Rooms are limited and the discounted rate will expire in advance of the meeting, so please book early.

All travel arrangements are subject to availability. To make a reservation and receive Informa Connect’s discounted hotel rate, please use the below link. 

https://www.hyatt.com/en-US/group-booking/EWRRN/G-MDRP


Virtual Event: October, 18-20th 2021

As MDRP is a hybrid event, we will be running the virtual portion from October 18-20th, 2021. Below you will find the important details and deadlines to prepare for the virtual event.

Bridget will be in touch  with information on how to upload your items. For now, please prepare only: 

  • Company name (as it should appear on the virtual platform)
  • Company description (maximum 100 words)
  • Company logo (500 pixels wide x 300 pixels high - JPG / PNG / EPS)
  • Videos: provide up to 3 different videos in mp4 format (HD Resolution: 1920x1080 or 1280x720, landscape)
  • Documents: provide up to 3 PDF files that can be downloaded
  • Background Graphic for your virtual booth (OPTIONAL): image to increase your company branding on your page. 
    • Specs: Landscape, 1920 x 1080 pixels as a JPEG or PNG