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Delivered as a Hybrid Event October 11 - 20, 2021
In-Person October 11-13 | Virtual October 18-20New Brunswick, NJ

Exhibitor Manual

Exhibitors and Sponsors: Below is information and links that will help you prepare for MDRP 2019 coming up in Chicago, IL

Welcome to the Exhibition Manual for Medicaid Drug Rebate Program 2019.

Here you will find the relevant information and forms to complete for the event.

If you have any questions, please contact the Operations Coordinator – Chelcie Bird.

E: chelcie.bird@knect365.com

T: +44 203377 3853

Please ensure you read each section carefully and meet the required deadlines.

We look forward to working with you in making this a successful event!


YOUR STAND & PASSES
YOUR STAND & PASSES

Each stand will include the below:

Stand size: 8' x 10'

Furniture: 1 standard table and 2 standard chairs are provided free of charge 

Electrical and AV: Electrical and AV are not included in any sponsorship or exhibitor package.  

If you require electric you must order it through the Renaissance Chicago Downtown Hotel.  To order, please click here to download the form.

If you require AV you can order this through Metro Multimedia. To order, please click here to download the form. 


Passes:

We will email you a unique link to register all the main conference and booth staff passes in your contract.

If you would like to purchase any additional booth staff passes, please contact Michael Moriarty (Michael.Moriarty@knect365.com)

If you would like to purchase any additional main conference passes, please contact Jessica Purnell (Jessica.Purnell@knect365.com)

VENUE & DELIVERIES
VENUE & DELIVERIES

Exhibition Hall: Grand Ballroom 1 - 3

IMPORTANT: Please click here for venue information and delivery instructions – please read carefully 

All exhibition materials should be shipped directly to the Renaissance Chicago Downtown Hotel. The hotel will begin receiving packages September 16, 2019. Please be sure to return the credit card authorization form to the hotel when collecting your packages. Any packages being shipped to the hotel must be labeled with the following: 

(Guest and Company Name) (Booth Number), 

MDRP C/O Corinne Willemsen, Event Manager 

Renaissance Chicago Hotel 

One West Wacker Drive Chicago, Il 60601 

PLEASE NOTE: 

  • It is the responsibility of the exhibitor to deliver and remove all of their equipment from the venue and make the necessary shipping arrangements before and at the close of the event. KNect365 cannot take responsibility for any items that may go missing during Delivery/Storage/Pick Up.  Please ensure that your onsite representative has the correct return labels from your courier for your return shipment.
  • Packaging supplies (boxes, tapes, etc.) are available for purchase within the FedEx Office Business Center.  
  • Couriers must be called directly for pick up, except FedEx. 
  • Any packages being picked up by a third-party courier must be coordinated in advanced with a FedEx Office team member. 

Tracking Numbers:

As part of our customer service to the exhibitors, please send the tracking numbers for any boxes/booths shipped to Chelcie Bird (Chelcie.Bird@KNect365.com). Our show management team will help track packages on-site should any issues or delays arise. 

FLOOR PLAN AND TIMINGS
FLOOR PLAN AND TIMINGS

FLOOR PLAN

Please click here to access the floor plan for the exhibition hall. 


SET UP

Monday September 23:  8:00am - 12:00pm


EXHIBITION OPENING TIMES:

Monday September 23: Exhibit Hall Opening - 5:15pm - 7:00pm

Tuesday September 24: 7:15am - 5:20pm, Networking Drinks 5:20pm - 7:05pm

Wednesday September 25: 7:15am - 10:45am


BREAKDOWN

Wednesday September 25: 10:45am - 12:00pm


DEADLINES
DEADLINES

1. Company logo in EPS format - ASAP


2. Company Profile (50 - 100 words) - Friday August, 23


3. Health & Safety Declaration 

Please also click here and ensure you read our Health and Safety instructions for the event.


4. Copy of your Insurance Certificate - Friday August, 23

All exhibitors are required to have liability insurance of no less than $1,000,000 property damage, loss or theft and personal injury, naming KNect365, an Informa company (parent company of MDRP), Renaissance Chicago Downtown Hotel, must be obtained by the exhibitor at his/her own expense. All exhibiting companies must provide show management with a certificate of insurance.


5. Pass registration - Friday September, 13

A unique link to register your pass will be emailed to you to register the passes included in your contract.


6. A4 advert for Event Guide/ Seat drop* - Friday August, 23  

Please send your PDF advert in the following dimensions to Chelcie Bird: 

Full Page AD

Ad trim 8½” wide x 11” high

Ad bleed 8.75” wide x 11.25” high

Ad live area 8” wide x 10 ½” high

 

*If included in your contract: for all seat drops, please bring 200 copies to the event and let Chelcie Bird know where in the agenda you would like them distributed.

ACCOMMODATION
ACCOMMODATION

Our team has prepared a block of hotel rooms at the Renaissance Chicago Downtown Hotel at a discounted rate. Please book your hotel room by visiting the reservation website or calling the reservation lines noted below before the reservation deadline to receive the discounted rate. All discounted room rates are subject to availability, so we encourage you to book your room early.

Renaissance Chicago Downtown Hotel

1 W Wacker Drive Chicago, IL 60601 

Reservations Toll Free: 312-372-7200 When calling please reference the group code “Medicaid Drug Rebate Program” 

Rate: $289.00 for a standard room plus applicable taxes. Reservation Cut-off Deadline: 5.00pm Monday September, 2, 2019 

*FRAUD ADVISORY: It has come to our attention that some event attendees have been contacted by third party providers seeking to book attendees' hotel reservations at reduced rates. Please be advised that no third-party providers have been authorized by KNect365 or the contracted hotel to provide such services, and any representations to the contrary should be considered fraudulent. All reservations should be made directly with the above hotel by calling directly to the number listed above. Under no circumstances should you provide personal information or credit card details to any such third parties. KNect365 disclaims responsibility for any losses or complications arising out of attempted hotel bookings by attendees through third party providers.

CONTACTS
CONTACTS

For any event and venue queries please contact Chelcie Bird (Chelcie.Bird@knect365.com) +44 203377 3853

For any queries regarding your sponsorship/ exhibitor package, please contact: Michael Moriarty (Michael.Moriarty@knect365.com) (646) 895-7412, (917) 456-5940

Marketing Information


Logo and Email Banner
Logo and Email Banner

An email banner and the event logo are available for promoting the event.

If you would like these files, please contact Paige Santillo at Paige.Santillo@KNect365.com.

Social Media
Social Media

Twitter: @Healthcarebiz #MDRP19
LinkedIn: Medicaid Drug Rebate Program
Facebook: Medicaid Drug Rebate Program Summit