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Welcome to the Sponsor & Exhibition Manual for Platform Economy Summit Europe 2019

Here you will find the relevant information and forms to complete for the event.

If you have any questions, please contact Sarah Hadfield

E: Sarah.Hadfield@knect365.com

T: +44 (0) 20 755 19655

Please ensure you read each section carefully and meet the required deadlines.

We look forward to working with you in making this a successful event!

KNect365 Global Finance is committed to improving diversity, equality and inclusion in every industry it operates in, through our agendas and specialist programmes to encourage a variety of demographics. We expect all our participants, exhibitors and sponsors to support this ethos. We will be asking all our stakeholders to take care when designing their stands, promotions and other communications to ensure that our events contribute to promoting equality in the industry. Please see these additional guidelines for all sponsor and exhibitor attendees.

DEADLINES
  • 100 word company profile & eps logo - by return
  • Pass registration - by 23rd August 
  • Exhibitor declaration - by 23rd August 
  • Hotel reservation - as soon as possible

Please send all of this information to Sarah Hadfield.

YOUR LOGO & PROFILE

If you have not already sent your company profile please provide the following:

100 word company description plus website address.

Please submit your company profile to Sarah Hadfield. Alternatively, please confirm to the same email address if the profile currently online is correct.

This information will be published in our dedicated networking app and may be printed in any other content related items included in your contract.Please note that you are responsible for information submitted as it appears.

Please email your logo as an eps file to Sarah Hadfield by return.

YOUR PASSES

An email with unique links to register your delegate passes will soon be sent to the email address associated with the sponsorship contract.

Please note that Platform Economy Summit cannot register your delegate passes. 

Pass swapping or sharing is strictly forbidden. Please speak to your Business Development Manager if you would like to purchase additional passes for a discounted rate.

EXHIBITION STANDS

Exhibitors must not exceed their allocated space. Please be sure to check that your stand will fit within your 3m x 2m space. The Organisers reserve the right to move any items outside the boundaries of your allotted space.

The following items are provided for all stands free of charge:

  • 1 6ft desk with a table cloth
  • 2 x chairs

ALL ADAPTERS & EXTENSION LEADS MUST BE PROVIDED BY EXHIBITORS. KNECT365 WILL NOT BE ABLE TO PROVIDE THESE FOR YOU ON SITE.

Please be advised that you are responsible for ensuring that any equipment or materials brought by yourselves are covered by your own insurance. You must have Public Liability Insurance to cover your attendance at the event.

The floor plan will be sent to you in due course.

COMPULSORY HEALTH & SAFETY

As an exhibitor it is essential that you read the health and safety rules.  

The declaration  must be returned by 19th August so that Platform Economy Summit Europe are aware what you plan to do at this event. 

If you have a free build stand you must read the rules here and return stand plans, risk assessments, method statements and a copy of the insurance certificate before permission to build is given.

EXHIBITION SET UP AND BREAK DOWN TIMES

Exhibition Build Up*

16th September, 3 -5pm

Exhibition Break Down

18th September, 4-6pm

*Please note that these times may change – you will be informed closer to the event if this is the case.

VENUE & DELIVERIES

It is your responsibility to book your courier for both delivery AND collection. It remains a private arrangement between you and your chosen courier company. In addition, it is your responsibility to pay all customs charges; otherwise all the materials may be refused.

Materials can be sent to the venue no earlier than Friday 13th September. To arrange earlier delivery at at a cost, please contact Tasja Tetz at the Frankfurt Marriott Hotel directly. 

Please use the delivery label for ALL items being delivered – items not labelled correctly are likely to go missing! 

All goods must be covered by proper customs documents – please mention it is a temporary exportation in order to avoid paying more taxes than expected.  The venue will not pay any taxes/duties etc and will not accept any underpaid charges. 

Remember, it is your responsibility to arrange for items to be picked up at the end of the event. Items must be collected by the 6pm, 19th September. You must book the courier and ensure that your items are clearly labelled with your company name and the return address. Items left after this time will be disposed of. Please ensure the collector brings collection instructions detailing the following:

Quantity & description of items being collected

Name of the Event

Date of Collection

Proof of Collection

SUPPLIERS

AV Supplier:

Should you wish to order any AV/screens for your stand, please contact Paul  Yates at 360 Events:

paul@threesixtyevents.co.uk

HOTEL ACCOMMODATION

To arrange accommodation please go to the Plan Your Visit page.

Demand for rooms will be very high due to a city-wide exhibition taking place during our event, so please book early to avoid disappointment. Platform Economy Summit Europe takes no responsibility for hotel reservations.

KNect 365 does not have a third party hotel booking agency representing this event aside from the above links. If you are contacted to book accommodation by any agency, this is not recommended as they are unknown to KNect 365 and the hotel.