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Private Placements Industry Forum - PPIF (USA)
January 31 - February 3, 2022
Loews Miami Beach HotelMiami, Florida

WELCOME TO YOUR SPONSOR MANUAL

Welcome to the Exhibition Manual for Private Placements Industry Forum 2022!

Here you will find the relevant information and forms to complete for the event.

Please only use the portions of this manual that apply to your contract.

If you have any questions, please contact Ravella Riffenburg.

Please ensure you read each section carefully and meet the required deadlines.

We look forward to working with you in making this a successful event!

Informa Connect Global Finance is committed to improving diversity, equality and inclusion in every industry it operates in, through our agendas and specialist programmes to encourage a variety of demographics. We expect all our participants, exhibitors and sponsors to support this ethos. We will be asking all our stakeholders to take care when designing their stands, promotions and other communications to ensure that our events contribute to promoting equality in the industry.

Deadlines

  • 100-word company profile & EPS logo by return
  • Room Block Booking ends on Monday, January 3 or when all rooms on the block run out
  • Pass registration by Monday, January 10
  • For Sponsors with Booths only - Exhibitor declaration by Monday, January 10
  • Branding proofing - we will send proofs by Wednesday, January 5 and need final approval by Tuesday, January  11
  • Shipping to the venue without storage fees begins on Thursday, January 27
    • See deliverables section for more information

Please send details to Ravella Riffenburg.

YOUR LOGO & PROFILE

If you have not emailed Ravella Riffenburg with the requested brand information, or filled out the formstack link, please do as soon as you can. 

If there are any changes to your branding needs, please email Ravella Riffenburg with your updates.

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DELIVERABLES AND SHIPPING TO THE VENUE


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It is your responsibility to book your courier for both delivery AND collection. Above are instructions from the venue about charges and shipping details. 

Materials can be sent to the hotel no earlier than Thursday, January 27 without additional storage fee.

Please use the delivery label described in the document for ALL items being delivered – items not labelled correctly are likely to go missing!

All goods must be covered by proper customs documents – please mention it is a temporary exportation in order to avoid paying more taxes than expected. The hotel will not pay any taxes/duties etc and will not accept any underpaid charges.

Remember – it is your responsibility to arrange for items to be picked up at the end of the event – items must be collected by the end of Friday, February 4th 2022. You must book the courier and ensure that your items are clearly labelled with your company name and the return address. Items left after this time will be disposed of. Please ensure the collector brings collection instructions detailing the following:

Quantity & description of items being collected

Name of the Event

Date of Collection

Proof of Collection

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Health and Safety Details from the Venue


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Please find details about Health and Safety from the venue in the document above. 

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Exhibitor Booth Details and Health and Safety Document from Informa


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Exhibitors must not exceed their allocated space. Please be sure to check that your stand will fit within your 3m x 2m space. The Organizers reserve the right to move any items outside the boundaries of your allotted space.

The following are provided for all stands free of charge:

  • 1 x desk
  • 2 x chairs
  • 1 x power supply

ALL ADAPTERS & EXTENSION LEADS MUST BE PROVIDED BY EXHIBITORS. INFORMA CONNECT WILL NOT BE ABLE TO PROVIDE THESE ON SITE.

Please be advised that you are responsible for ensuring that any equipment or materials brought by yourselves are covered by your own insurance. You should have public liability insurance to cover your attendance at the event.

Complimentary wireless internet will be provided for all exhibitors. If you require a fixed line connection, please contact the hotel directly. If you don't have a contact with the venue please reach out to Ravella Riffenburg.

The floor plan will be sent for you to select your stand in due course.

Please review the Exhibitor Safety documents above. 

Exhibition Build Up*

From 12:00pm on Monday 31st January

Exhibition Break Down*

From 10:30am on Thursday 3rd February 

*Please note that these times may change, you will be informed closer to the event if this is the case.

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EXHIBITOR DECLARATION FORM


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If you have a booth, please fill out the above form and send it back to Ravella Riffenburg by Friday, January 10. If you have any questions please refer to the health and safety document available in the above section then reach out to Ravella Riffenburg

THANK YOU FOR YOUR PARTICIPATION

Thank you for joining us at PPIF 2022. We're excited to be back to in person events and excited to have you along. If you have any outstanding questions, please don't hesitate to reach out to Ravella Riffenburg or call me at 206-799-8980. If you go to voicemail, please leave a message and I will promptly call you back. 


See you in Miami!