The Grimaldi Forum,
Monte Carlo, Monaco
Pod Exhibitor Manual
Information & requirements for exhibitors
Key Contacts
Sales:
Katy Donnison | katy.donnison@informa.com
Sam Fullalove | sam.fullalove@informa.com
Sponsorship Operations:
Valentina Varesano | valentina.varesano@informa.com
Rebecca Leak | rebecca.leak@informa.com
Informa Connect is committed to improving diversity, equality and inclusion in every industry it operates in, through our agendas and specialist programmes to encourage a variety of demographics. We expect all our participants, exhibitors and sponsors to support this ethos. We will be asking all our stakeholders to take care when designing their stands, promotions and other communications to ensure that our events contribute to promoting equality in the industry. Please see the Code of Conduct for all sponsor and exhibitor attendees.
YOUR LOGO & PROFILE
If you have not already sent us your company profile please provide the following:
100 word company description plus website address.
Please submit your company profile to Valentina or Rebecca by return.
Alternatively, please confirm to the same email address if the profile currently online is correct.
Please email your logo as an eps file to Valentina or Rebecca by return.
HOTEL ACCOMMODATION
To arrange accommodation please go to the Plan Your Visit page.
Demand for rooms can be very high, so please book early to avoid disappointment. SuperInvestor takes no responsibility for hotel reservations.
Informa Connect does not have a third party hotel booking agency representing this event aside from the above links. If you are contacted to book accommodation by any agency, this is not recommended as they are unknown to Informa Connect and the hotel.
INCLUDED PASSES
The primary contact from each company will receive a unique activation link and details of how to create an account on our registration portal, Visit Connect, to register your complimentary passes for the event.
Speakers will automatically be registered, please do not use your allotments to register speakers.
The SuperInvestor speaker co-ordinator will be contacting all speakers directly with further information about their participation.
ADDITIONAL PASSES
If you require additional passes, please contact Stephen Ashiotis who will be able to share a booking link.
LEAD SCANNING
SuperInvestor are partnering with Visit Connect as the registration and lead retrieval tool for the event.
Visit Connect puts the success of the show firmly in the palm of your hand. Using their own smart device, exhibitors can verify, rate, prioritise, monitor, and respond to leads in real-time, from the show floor or remotely from a team member at your office.
Scan a visitor badge with Visit Connect immediately to:
•access contact data,
•add notes, voice memos and photos
•answer pre-set questions,
•set follow up instructions,
•even immediately contact the lead
Find details here of how Visit Connect will work for lead generation as well as to upload content for attendees to download by scanning a QR code.
Login details will be sent to the primary contact in due course along with further details on how to use the system.
Your Exhibition Pod
Exhibitors must not exceed their allocated space. Please be sure to check that your stand will fit within your space. The Organisers reserve the right to move any items outside the boundaries of your allotted space.
As part of your contract SuperInvestor will be providing an exhibition pod.
Please see the image, artwork spec and artwork requirements here. Please see an image of what our pods look like here.
Please send final artwork files to Sandra Stewart by 20th September 2024, she will be in contact with you shortly.
The pod will include the below:
Artwork (provided by you)
Lockable Cupboard
2 Stools & Table
Access to Electricity and WiFi.
Exhibiting Sustainably
At Informa Connect, we have an ambition to become a champion of sustainability within our business and across the specialist markets we serve.
As part of our FasterForward programme, we have committed to a series of specific and ambitious goals and activities that, over a five year period, will help us become an ever more sustainable, high impact business while supporting and accelerating change in our markets.
EXHIBITOR SUSTAINABILITY CHECKLIST
Firstly we have put together a useful checklist for you to follow on how you can exhibit at our event more sustainably - click here to learn more
BETTER STANDS
Through our commitment to the evolution of the exhibitions industry, we aim to ensure that we are delivering the best possible experience for our customers. We believe that by moving away from the use of disposable exhibition booth we will improve the ease, quality, safety and sustainability of the exhibitor experience at our events. Therefore, as part of event regulation we ask that exhibitors do not use disposable booth. Disposable booths are defined as space only stands made to be used only once which are usually constructed from raw materials at the venue during build up and the main structure is disposed of after the event. For more information and support, please contact Valentina or Rebecca
MORE INFO ON BETTER STANDS - click here
Permitted Onsite
Core elements i.e. walls, archways, counters etc. must be constructed with reusable materials e.g. system build or stock panels
The stand structure must be prefabricated and ready to assemble onsite
Final adjustments to prefabricated pieces for fitting purposes is allowed
Final coat of acceptable TVOC paints for repair purposes only
Floor flats and system floors must be cut to size before coming onsite and be recyclable and/or reusable
The use of LED lighting
The use of recycled carpet, vinyl flooring, other floor coverings.
Prohibited Onsite
The use of one-time MDF panels or similar raw materials planned to be cutting to size onsite
The use of ‘other’ raw materials to construct core structural elements i.e. walls, archways, floor systems, counters, etc. that are not planned to be reused or recycled after use
Construction of any stand components from single use materials
Building from scratch onsite of any stand core elements
The use of incandescent light bulbs
The use of non-recycled carpet, vinyl flooring, other floor coverings.
REMOVAL OF GIVEAWAYS AT SUPERINVESTOR
In keeping with our sustainability aims at SuperInvestor we are asking that exhibitors do not provide handouts at this event and we would like all of our exhibitors to embrace this sustainability goal with us.
In order to assist with this, and remove the need for handouts, SuperInvestor will provide QR codes to exhibitors that can be shown on your stand – these can be used for people to download materials such as white papers or brochures, or to simply share their details with you. This data will be used to provide/track charitable donations throughout the event for information and post event reporting. SuperInvestor's lead generation system will be provided to you to, track leads and make notes. Please provide at least one and up to ten pdfs to Valentina or Rebecca by 14 October. These will be used to create QR codes to display on your stand.
If you wish to have any branded giveaways at your stand, in keeping with SuperInvestor's sustainability goals, these must be sustainable in nature. This means they should either be fully recyclable or have longevity of use. They must not contain any single use plastics and you should be aware of the carbon footprint of any items you order. Please also be aware of the volume of your order – and do not have lots of spare items that will not then be used.
Please see below our advice on how to be more sustainable with your giveaways:
• Find things that are made locally so shipping is more sustainable.
• Avoid gifts that need heavy packaging, which immediately ends up in a landfill.
• Consider what the object is made of. Bamboo is one preferred eco-friendly material. Plastic is a no-no.
• If you give away apparel, look for products made of ethically sourced, organic material. Consider skipping the logo so that the garment has a longer life.
• If you have to ship the gift, avoid overnight delivery and consider buying offsets to cover the carbon footprint of the shipping.
We discourage giveaways at our events, but if you choose to have giveaways, they must to be sustainable. Geiger are a global supplier of branded sustainable merchandise and their website shows some sustainable giveaway ideas. Email Nic Marshall if you are interested in ordering sustainable branded giveaways. Please note that Informa are in no way affiliated with Geiger, nor or they responsible for any orders placed.
COMPULSORY HEALTH & SAFETY
As an exhibitor it is essential that you read the health and safety rules.
The declaration must be returned by 30 September so that SuperInvestor are aware of what you plan to do at this event.
EXHIBITION SET UP & BREAKDOWN TIMES
Exhibition Build Up*
From 10:00am - 5:00pm on Monday 4th November
Exhibition Break Down
From 3:00pm - 11:00pm on Friday 8th November
*Please note that these times may change – you will be informed closer to the event if this is the case
VENUE & DELIVERIES
It is your responsibility to book your courier for both delivery AND collection.
For any deliveries please use the Delivery Label inside the Grimaldi Exhibition Guide.
Informa strongly recommends that you use a freight company for stand deliveries. You deliver the stand to the freight company and the freight company delivers your stand to your booth at the correct time. SuperInvestor recommends Monaco Logistique:
Monaco Logistique
www.monacologistique.com
j.bizi@monacologistique.mc
Please note that if you do not use a freight company for deliveries, materials sent directly to the Grimaldi Forum will be held in the loading bay on level -4 and it will be down to individuals to locate the delivery and transport it to their stand. Please note materials may not arrive at the Grimaldi Forum before 28th October.
All goods must be covered by proper customs documents – please mention it is a temporary exportation in order to avoid paying more taxes than expected. The venue will not pay any taxes/duties etc and will not accept any underpaid charges.
Remember – it is your responsibility to arrange for items to be picked up at the end of the event – Monaco Logistique can also assist with this. Note that materials must be collected by COB on 8th November.
While there will be some storage onsite during the event, please note that empty cardboard boxes may not be stored and must be removed.
SUPPLIERS
AV Supplier:
Should you wish to order any AV/screens for your stand, please contact:
ThreeSixty Events Ltd
Tel: 01923 202212
Furniture Supplier:
Please order additional furniture through this link.