Exhibitor Manual & Sustainability
Information and requirements for exhibitors
Welcome to the Exhibition Manual for SuperInvestor 2021.
Here you will find the relevant information and forms to complete for the event.
If you have any questions, please contact Rachel Lewis
Please ensure you read each section carefully and meet the required deadlines.
We look forward to working with you in making this a successful event!
Informa Connect is committed to improving diversity, equality and inclusion in every industry it operates in, through our agendas and specialist programmes to encourage a variety of demographics. We expect all our participants, exhibitors and sponsors to support this ethos. We will be asking all our stakeholders to take care when designing their stands, promotions and other communications to ensure that our events contribute to promoting equality in the industry. Please see these additional guidelines for all sponsor and exhibitor attendees.
AT EVENT SAFETY
Your safety at our events is our top priority. Please click here to see what we will be doing at this event to ensure we can bring you together with your peers, clients and colleagues as safely as possible.
SUSTAINABILITY & INFORMA CONNECT
We aim for all of our events to be run in an environmentally and socially responsible way whilst seeking to inspire sustainable development in our markets.
We do this not only because more than 80% of our attendees tell us that they care that our events are run in a responsible manner, but because it is the right thing to do for our customers, colleagues, and the communities we serve.
Here is a 10 point check list which reflects our commitment to running a sustainable event with the cooperation of our partners.
By working together, we can make the event more memorable, meet our audience’s expectations and reduce wasted time, resources, and costs.
SUSTAINABILITY AT SUPERINVESTOR & REMOVAL OF GIVEAWAYS
Through our commitment to the evolution of sustainability in the exhibitions industry, we aim to ensure that we are delivering the best possible experience for our customers. We believe that by moving away from the use of disposable exhibition stands we will improve the ease, quality, safety and sustainability of the exhibitor experience at our events. Therefore, as part of event regulation we ask that exhibitors do not use disposable stands. Disposable stands are defined as space only stands made to be used only once which are usually constructed from raw materials at the venue during build up and the main structure is disposed of after the event. XXXPlease see the information here on our Better Stand commitment.XXXX
In keeping with our sustainability aims at SuperInvestor we are asking that exhibitors do not provide giveaways at this event and we would like all of our exhibitors to embrace this sustainability goal with us.
In order to assist with this, and remove the need for handouts and giveaways, SuperInvestor will provide QR codes to exhibitors that can be shown on your stand – these can be used for people to download materials such as white papers or brochures, or to simply share their details with you. SuperInvestor's lead generation system will be provided to you to upload these materials, track leads and make notes. Please see more details on this in the Lead Generation section below.
Please contact Rachel Lewis if you have any questions about this at all.
- 100 word company profile & eps logo - by return
- Pass registration - by 9 August - details on how to register passes to follow
- Exhibitor declaration - by 9 August
- Hotel reservation - as soon as possible
Please send details to Rachel Lewis
YOUR LOGO & PROFILE
If you have not already sent us your company profile please provide the following:
100 word company description plus website address.
Please submit your company profile to Rachel Lewis by return.
Alternatively, please confirm to the same email address if the profile currently online is correct.
Please email your logo as an eps file to Rachel Lewis by return.
Details of how to register passes included in your contract will be follow shortly.
Should you wish to purchase any additional passes, please contact our marketing manager, Stephen Ashiotis, who will share a booking link.
Exhibitors must not exceed their allocated space. Please be sure to check that your stand will fit within your 3m x 2m space. The Organisers reserve the right to move any items outside the boundaries of your allotted space.
The following are provided for all stands free of charge:
- 1 x desk
- 2 x chairs
- 1 x 230 V power supply
ALL ADAPTERS MUST BE PROVIDED BY EXHIBITORS. KNECT365 WILL NOT BE ABLE TO PROVIDE THESE ON SITE.
Please be advised that you are responsible for ensuring that any equipment or materials brought by yourselves are covered by your own insurance. You should have public liability insurance to cover your attendance at the event.
Complimentary wireless internet will be provided for all exhibitors. If you require a fixed line connection, please contact Rachel Lewis who will provide details of who to contact at the venue to arrange this.
The floor plan will be sent for you to select your stand in due course.
COMPULSORY HEALTH AND SAFTEY
As an exhibitor it is essential that you read the health and safety rules.
The declaration must be returned by 9 August so that SuperInvestor are aware what you plan to do at this event.
If you have a free build stand you must read the rules here and return stand plans, risk assessments, method statements and a copy of the insurance certificate before permission to build is given.
EXHIBITION SET UP & BREAKDOWN TIMES
Exhibition Build Up*
From 3pm-5pm on Sunday 19 September
Exhibition Break Down
From 2:00pm - 3:00pm on Thursday 23 September
*Please note that these times may change – you will be informed closer to the event if this is the case
VENUE & DELIVERIES
It is your responsibility to book your courier for both delivery AND collection. It remains a private arrangement between you and your chosen courier company. In addition, it is your responsibility to pay all customs charges; otherwise all the materials may be refused.
Materials can be sent to the hotel no earlier than Friday 17 September.
Please use the delivery label for ALL items being delivered – items not labelled correctly are likely to go missing!
All goods must be covered by proper customs documents – please mention it is a temporary exportation in order to avoid paying more taxes than expected. The hotel will not pay any taxes/duties etc and will not accept any underpaid charges.
Remember – it is your responsibility to arrange for items to be picked up at the end of the event – items must be collected by the end of 23 September. You must book the courier and ensure that your items are clearly labelled with your company name and the return address. Items left after this time will be disposed of. Please ensure the collector brings collection instructions detailing the following:
Quantity & description of items being collected
Name of the Event
Date of Collection
Proof of Collection
Deliveries to the InterContinental - O2:
All deliveries must enter the hotel via its loading bay which is located at the back of the hotel by the
Meridian Gate. To enter the back of the hotel you must drive through The O2 arena’s security gate. Access will only be granted with a valid vehicle ticket with barcode. Tickets are issued by the Meetings & Events Planner prior to the event and can be presented on either a printed hard copy or on a smart phone or tablet. For any questions on this, or to arrange a delivery of your stand, please contact Rachel Lewis.
Should you wish to order any AV/screens for your stand, please contact:
ThreeSixty Events Ltd
Tel: 01923 202212
If you wish to order any furniture other than a standard desk and 2 chairs, please contact Rachel Lewis who will provide a suggested supplier for the event.
To arrange accommodation please go to the Plan Your Visit page.
Demand for rooms can be very high, so please book early to avoid disappointment. SuperReturn takes no responsibility for hotel reservations.
Informa Connect does not have a third party hotel booking agency representing this event aside from the above links. If you are contacted to book accommodation by any agency, this is not recommended as they are unknown to Informa Connect and the hotel.