Hardwalls, Heights & Sightlines
- NEW THIS YEAR! Full sidewalls are allowed. Side walls can be between eight (8) feet and ten (10) feet in height, no higher, no lower. The back side of these walls need to be fully finished with a neutral colour (ex. white or black) with absolutely no logos or branding.
- Exhibitors are provided with floor space only. The booth fee does not include walls of any kind. Each exhibitor is responsible for providing a back wall display that is at between 8 feet and 10 feet in height (no more, no less) to create a partition from each adjoining booth. Walls that go above eight (8) feet in height need to be fully finished on the back side in a neutral colour (i.e. white or black) with absolutely no logos or branding.
Canopies & Ceilings
All requests for canopies and ceilings must receive written approval from Show Management and the venue by
October 15, 2021.
- The bottom of the canopy should not be lower than 7ft (2.13m) from the floor within 5ft (1.52m) of any aisle.
- Canopy supports should be no wider than three inches (0.08m).
- 100 - 399sq.ft. - requires an ABC Fire Extinguisher
- 400 - 799sq.ft. - requires a Smoke Alarm & an ABC Fire Extinguisher and a potential Fire Watch.
- 800sq.ft. plus - requires a Sprinkler System and a potential Fire Watch.
- Note: 600sq.ft. plus - requires Toronto Fire Department approval and may be required to have a Fire Watch.
Exhibitors wishing to conduct in-booth demonstrations must secure written approval from Show Management by October 15, 2021 by emailing Tarah Silva at email@example.com. Forward full details of the demonstration, including SDS (safety data sheets) for any hazardous material or product brought onsite. Depending on the nature of the demonstration, further approval may be required from the venue.
- Exhibitors must conduct in-booth demonstrations in such a way to ensure all exhibitor staff and attendees are within
the contracted exhibit space and not encroaching on the aisle or neighbouring exhibits.
- It is the responsibility of each exhibitor to arrange displays, product presentation, audio visual presentations and
demonstration areas to ensure compliance.
- Any demonstrations that will include machinery or equipment that has moving parts, or is otherwise potentially
hazardous, should install hazard/safety barriers as necessary to prevent accidental injury to attendees, or provide
personal protective equipment, if required.
- Demonstrations should only be conducted by qualified personnel.
A Tower is a free-standing display separate from the main exhibit backwall.
- The height restriction is the same as the exhibit space configuration being used.
- Towers built higher than 8ft (2.4m) must have booth designs/schematics submitted to Show Management for approval by October 15, 2021.
Hanging Signs & Graphics
All signage copy and graphics including company name and logos must only be visible from within the
exhibitor's booth space and cannot be displayed on the sides or back of the booth.
- Booths smaller than 400sq.ft. are NOT permitted to hang signs above their booth.
- Flags and balloons of any kind are NOT permitted.
- Electric flashers or signs involving the use of Neon or similar cases are prohibited.
- Hanging signs and graphics must be placed over the contracted booth space only and must be suspended at a
maximum height of 16ft (4.87m) from the bottom of the sign to the show floor.
- Exhibitors wishing to hang signage from the ceiling must order this service through ShowTech Power & Lighting.
Positioning of Heavy Machinery
- All machinery must be arranged to fit within the contracted booth space allowing sufficient room for staff to work within
the booth and attendees to enter the booth.
- All machinery must be placed 2ft (0.61m) back from the aisle.
- In our continued effort to promote a healthy and safe and sustainable show floor we are asking that you find alternatives to handing out samples or swag from your booth. There are some amazing examples of executing this in a manner that is safe and recommend that you explore the use of QR codes to scan at your booth for contests, promotional materials, videos etc. If you need any direction please connect with Tarah Silva at firstname.lastname@example.org
- Distribution of samples, souvenirs and promotional items and soliciting of business must be confined to the exhibitor’s booth space only. Such activities are not permitted in the aisles, registration areas, hallways, restaurants, lobbies, other exhibits, or elsewhere on the property of the Metro Toronto Convention Centre.
- Only participating exhibitors have the exclusive right to promote or sell goods or services in this show. All other solicitations without the express written permission of Show Management will be permanently removed from the show area. Please report any infractions to the show office so that immediate action can be taken.
Show Policies and Standards state that every exhibitor is responsible for ensuring they have a minimum of $5,000,000 Commercial General Liability insurance per occurrence. Neither Show Management nor the Metro Toronto Convention Centre is responsible for injury to persons, loss of, or damage to products, exhibits, equipment or decorations, by fire, accident, theft, or any other causes while in the building.
To make this process easier, exhibitors are able to purchase Commercial General Liability and Property Insurance from www.exhibitorinsurance.com. This Commercial Liability insurance will have a coverage limit of $5,000,000 per occurrence and property insurance with a limit of $25,000 with a $1,000 deductible, to protect the attending public, the show organizer and yourself.
If you have your own insurance coverage for the Show, you need to provide a valid Certificate of Insurance that meets the below requirements 30 days prior to the event (COI cut-off date is Monday, November 1, 2021). To submit this, you must upload your Certificate of Insurance directly for review and approval. Please DO NOT email, mail, or fax your certificate.
Certificate of Insurance Requirements
- Informa Canada Inc. (20 Eglinton Ave. W., Suite 1200, Toronto, ON M4R 1K8, Canada) listed as additional insured.
- Metropolitan Toronto Convention Centre Corporation (255 Front St. W. Toronto, ON M5V 2W6, Canada) listed as additional insured.
- Dates of the show: November 29- December 3, 2021 (includes move-in and out dates).
- Comprehensive General Liability of $5,000,000 per occurrence.
- Bodily Injury and Property Damage Liability subject to a maximum $1,000 Deductible.
- Products and Completed Operations Liability.
- Broad form Property Damage.
- Cross Liability Clause.
- Severability of Interest Clause.
It is recommended you have a copy of your Certificate of Insurance onsite, should you be asked to show proof.
Electrical Equipment Regulations
Ontario has specific provincial requirements for exhibiting electrical equipment at trade shows. Please check any electrical product/equipment you plan to bring onsite to ensure it is approved and complies with these requirements.
Approved electrical products carry the official mark or Field Evaluation label of an agency that is accredited by the Standards Council of Canada and that has approved the product. Click here for a list of recognized marks and labels in Ontario. New electrical products or any lighting/wiring that is not factory assembled must be approved by an accredited approval agency prior to move-in. This approval certificate should be brought onsite, should you be asked to show proof.