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TIDES Europe: Oligonucleotide and Peptide Therapeutics

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Delivered as Hybrid Event from 16-18 November 2022
Live In-Person Conference Delivered 16-18 NovemberAustria Center Vienna

EXHIBITOR MANUAL

Below you will find information and links that will prepare you for TIDES Europe 2022. Please carefully read through each section below and let Chelcie know if you have any questions.

Key Contacts

Sales

Michael Dunnet | +1-857-504-6732 | Michael.Dunnet@informa.com | Companies B, C, D, F, G, H, I

Michael Moriarty  +1-646-895-7412 | Michael.Moriarty@informa.com | Companies A, E, J-Z


Operations

Chelcie Bird | +44 208 0520 438 | Chelcie.Bird@informa.com

Extra Passes and Marketing Materials

  • Purchasing Extra Stand Passes – exhibitors may purchase additional stand passes for £750 at the following link through DATE+LINK TBC
  • Purchasing Extra Conference Passes – Sponsors & exhibitors may purchase additional conference passes at an extra 10% discount off the current rate when registering at the following link through DATE+LINK TBC

DEADLINES

Company Logo and Profile - Please send your high resolution logo in EPS format for onsite signage to Chelcie ASAP
Posters - Friday 29th October. Click the link here to submit your abstract and details if included in your contract.
Health & Safety Declaration - Monday 31st October. Please click here for our Health and Safety guidelines and please sign & return page 8
Insurance Certificate - Monday 31st October. Please email a copy of your company's insurance certificate for general/public liability. 
Pass Registration - Monday 31st October. See Pass Registration section below for further information.
Green Meeting Exhibitor Contract - Monday 31st October. Please click here to sign and return. 
Shipping - Friday 11th November for Courier Shipments. See full shipping information in section below.

Event Schedule

Exhibitors may not setup or tear down outside of the specified times without approval from show management.

Exhibitor Move In and Move Out

Exhibition Setup Hours:

Tuesday 15th November

Space Only exhibitors: 14:00 - 18:00

Wednesday 16th November 

All exhibitors (shell scheme and space): 08:00 - 12:00


Exhibition Breakdown: 

Friday 18th November: 16:00 - 21:00

Exhibit Hours

Wednesday 16th November

14:45 - 18:30 

Network Reception in exhibition hall 17:00 - 18:30


Thursday 17th November

07:15 - 17:00

Morning Refreshment Break: 09:45 - 10:30

Networking Lunch: 12:05 - 13:25

Afternoon Refreshment Break: 15:30 - 16:00


Friday 18th November

07:15 - 16:00

Morning Refreshment Break: 09:45 - 10:30

Networking Lunch: 12:05 - 13:25

Afternoon Refreshment Break: 15:30 - 16:00


*** this is subject to change, you will be sent the final timings closer to the event 

YOUR STAND & DELIVERIES

To view the floorplan, please click here

If you need to confirm your booth size please reference the floor plan or contact your manager. 

BOOTH SPACE

All exhibitors are given a shell scheme booth. This includes:

  • 1 x 2000W Socket Outlet
  • Navy Cord Carpet (optional and colour customisable)
  • Two chairs and a table
  • Baby Blue Fascia Board with company name  

To customise and confirm your order, please go to the EESL portal link below for additional electric, stand fitting, carpeting, graphics and furniture


Order Deadline Date: Monday 3rd October 2022

Any orders placed after this date will be subject to a 20% late order surcharge.

If you have any queries regarding any orders for your stands, please contact EESL on +44 (0) 1933 224127 or orders@eesl.ltd and we will be able to assist you.


Show Reference Code: TIDESEU2022

NOT included with your booth:

Booth Security

To order booth security and hostesses directly from the venue click here

Electrical Accessories

Please order these directly from our vendor using this booking form and return to 

Plants

To order plants, click here for you to fill out and return to 

Additional Cleaning and Waste Disposal  

To organise additional cleaning from the venue,  fill out and return this form to 

* This is essential for any large waste you are wanting to dispose of.

Additional Wifi, Hard wired Internet, and electrical devices

To order extra internet and electrical devices, click here. 

Parking

Please see tariffs for parking here, to contact the team please contact parken@acv.at

SPACE ONLY

If you are wanting to have a bespoke stand, our contractor EESL are able to provide a full design and build service. Click here for more information.

Included in space only stands:

  • 1 x 2000w single socket outlet
  • Navy Cord Carpet - if required
  • Furniture - 2 chairs and table

www.eventexhibitions.co.uk/login

Show Reference Code: TIDESEU2022

Rigging is available, for more information please contact your operations manager.

A structural engineer will be inspecting any free builds over 2.5m, please read here for more information. For full technical information, please click here.

***PLEASE NOTE: stand plans must be provided to your operations manager for all space only exhibits

SHIPPING - Deadline 9th November 2022

IML are the venue's official freight forwarders and handling contractor for TIDES EU 2022. 
  • Instructions and Tariffs can be found here
  • Order Form can be found here
  • Shipping Label can be found here
All packages will be delivered to your stand on setup day as per your request with IML. Please note, there have been global shipment delays so please organise your shipping as early as possible to avoid disappointment. 
You must send a full pre-advice/order form including handling, shipment & payment details at least 3 working days before the shipment will arrive. This should be sent to office@iml-vienna.at
**Please remember to organise your return shipment**

Truck driving bans in Austria: 

  • Weekend driving ban: This applies throughout Austria from Saturday, 15:00 to Sunday, 22:00 and on public holidays from midnight until 22:00 applies to 
    • Lorries with trailers, if the maximum permissible weight (mpw) of the lorry or the trailer is more than 3.5 t. 
    • Lorries, articulated lorries and self-propelled agricultural machines with an mpw of more than 7.5 t. 
  • General night-time driving ban: This applies on all Austrian roads for heavy goods vehicles with more than 7.5 t mpw between 22:00 and 05:00.

PASS REGISTRATION

You are entitled to a certain number of complimentary registration passes per your agreement. If you are unsure how many passes you have used or what comes with your package, please contact Chelcie

Exhibitor passes are for the Exhibition Hall only, and delegate passes allow access to the Exhibition Hall and Conference sessions. 

Speakers will automatically be registered, please do not use your Main Conference and Booth Staff passes to register speakers. The TIDES Europe Speaker Coordinator - Jade Monks (Jade.Monks@informa.com) will be contacting all speakers directly with further information about their participation.

Complimentary Passes

The primary contact from each company will receive a unique activation link and details of how to create an account on our registration portal, Visit Connect, to register your complimentary Main Conference and Booth Staff passes for the in-person event. All in-person passes will be automatically registered for the virtual platform.

Instructions

  1. Click on your unique link; an access code will be sent to your email address. (only the primary contact's email address will be given access)
  2. Click TIDES Europe 2022 under the Events area
  3. Then click TEAM on the left-hand side navigation bar and there you can register your complimentary passes

Additional Passes

If your need to register for additional booth passes over your allocation, please contact either Michael Moriarty - Michael.Moriarty@informa.com or Michael Dunnet - Michael.Dunnet@informa.com

If you need to register for additional conference passes over your allocation - this can be handled through our delegate sales team. Contact Jessica Purnell for further details - Jessica.Purnell@informa.com

Lead Retrieval

Lead Retrieval will be provided by Visit Connect and is available to all exhibitors. You can set up your scan licenses and lead retrieval questions within your Visit Connect account (the same area you register your passes)

Lead retrieval will work through the event app ConnectMe and we will be providing a training session on how to scan passes on-site.

EXHIBITING SUSTAINABLY

At Informa Connect, we have an ambition to become a champion of sustainability within our business and across the specialist markets we serve. 

As part of our FasterForward programme, we have committed to a series of specific and ambitious goals and activities that, over a five year period, will help us become an ever more sustainable, high impact business while supporting and accelerating change in our markets. 

EXHIBITOR SUSTAINABILITY CHECKLIST 

Firstly we have put together a useful checklist for you to follow on how you can exhibit at our event more sustainably - click here to learn more

BETTER STANDS 

Through our commitment to the evolution of the exhibitions industry, we aim to ensure that we are delivering the best possible experience for our customers. We believe that by moving away from the use of disposable exhibition booth we will improve the ease, quality, safety and sustainability of the exhibitor experience at our events. Therefore, as part of event regulation we ask that exhibitors do not use disposable booth. Disposable booths are defined as space only stands made to be used only once which are usually constructed from raw materials at the venue during build up and the main structure is disposed of after the event. 

MORE INFO ON BETTER STANDS - click here

**We are specifying that any freebuild exhibitors must demonstrate evidence at both the design concept and build methodology that your stand’s core structural materials are re-useable or recycled  

Permitted Onsite

  • Core elements i.e. walls, archways, counters etc. must be constructed with reusable materials e.g. system build or stock panels 

  • The stand structure must be prefabricated and ready to assemble onsite 

  • Final adjustments to prefabricated pieces for fitting purposes is allowed 

  • Final coat of acceptable TVOC paints for repair purposes only 

  • Floor flats and system floors must be cut to size before coming onsite and be recyclable and/or reusable 

  • The use of LED lighting 

  • The use of recycled carpet, vinyl flooring, other floor coverings. 

Prohibited Onsite

  • The use of one-time MDF panels or similar raw materials planned to be cutting to size onsite 

  • The use of ‘other’ raw materials to construct core structural elements i.e. walls, archways, floor systems, counters, etc. that are not planned to be reused or recycled after use 

  • Construction of any stand components from single use materials 

  • Building from scratch onsite of any stand core elements 

  • The use of incandescent light bulbs 

  • The use of non-recycled carpet, vinyl flooring, other floor coverings.

Austrian Ecolabel for Green Meetings & Events

We are organising this event according to the criteria of the Austrian Ecolabel for Green Meetings & Events

Please ensure you have signed this contract before Monday 31st October and return to Chelcie. If you have any questions, please contact Chelcie.Bird@informa.com


ACCOMMODATION

Our accommodation partner, HotelMap, provide the best rates for attendees at TIDES Europe.
PLUS, as a new initiative for 2022, their StaySafe™ campaign provides attendees with information on nearby hotels within walking distance of the venue, providing details of each hotel's new procedures implemented to reduce the risks associated with coronavirus.