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Attention Exhibitors and Sponsors! 

Thank you for your participation in  TIDES US Conference & Exhibition, taking place on September 15-18, 2020 at the Hynes Convention Center, in Boston, Massachusetts! Below is information and links that will help you prepare for the event.   Questions?  Please contact Alexandra Kapetanopoulos at (857) 504-6702 or

Event Schedule

Exhibitors may not set up or tear down outside of the specified times without approval from Show Management.

Exhibitor Move In

Exhibition set up will begin on: 

Tuesday, September 15 - 20 2:00 PM To 5:00 PM

Wednesday, September 16 - 8:00 AM To 2:00 PM

All booths must be set and operational by 3:00 pm on Wednesday, September 16th, 2020

Exhibit Hours

Wednesday, September 16, - 3:00 PM To 6:45 PM

Thursday, September 17 - 10:00 AM To 6:45 PM

Friday, September 18 - 10:00 AM To 2:00 PM 

Exhibitor Move Out

Exhibition break down will begin on: 

Friday, September 18  - 2:00 PM To 6:00 PM

Booth Space

To view the Floor Plan click here

Your TIDES booth space comes with:

All 10’x10’ booths will be set with:

  • 8’ high black back drape
  • 3’ high black side rail
  • 7”x 44” one-line identification booth sign 
  • The hall is NOT carpeted*

Table Top booths will be set with: 

  •  Table and 2 chairs
  •  Carpet is not necessary   

Contractor: GES

You will need to order - does NOT come with booth:
  • Audio/Visual services
  • Furniture
  • Electric
  • Wired Internet - Only WIFI will be provided in the Hall 
  • Booth Cleaning 
  • Any additional services
Company Logo and Description

We are now using EXPOCAD for all of our larger events. This means you will have received a login from Expocad where you can update your digital booth, upload service kit forms and logos, and add things like product description and youtube videos. We encourage you to utilize this new service and feel it will be a great marketing tool for the floor plan and exhibitor listings. IF you did not receive your login or have any questions about the Expocad Floor plan or listing please let me know. 


Link to Login: here

Link to the Floor plan and Exhibitor Listing: here


Please see GES  shipping information, instructions, and pricing. All packages must be sent through GES Exposition’s Advanced Warehouse, by September 10th, to be delivered directly to your booth at the event.

Important Dates
-  GES will start accepting packages on Wednesday, August 12th, 2020.
-  The deadline for advanced shipping to the warehouse is Thursday, September 10th, 2020.

Advance Shipment to Warehouse

Exhibiting Company Name, Booth #
c/o YRC
95 Concord Street
North Reading, MA  01864
United States of America 

****The GES Advance Warehouse receiving hours are Monday - Friday, 8:00 AM to 2:30 PM; Closed 12:00 PM to 12:30 PM & Holidays.****

Direct Shipment to Exhibit Site 

Exhibiting Company Name, Booth #
Hynes Convention Center900 Boylston St
Boston, MA  02115-3101
United States of America

Shipments should arrive on: Tuesday, September 15, 2:00 PM To 5:00 PM AND Wednesday, September 16, 8:00 AM To 2:00 PM


You are entitled to a certain number of complimentary registration passes per your agreement. If you are unsure how many passes you have used or what comes with your package, please contact Alexandra Kapetanopoulos ( 


  1. Speakers will be automatically registered, so please do not use your allotments to register speakers.
  2. For any additional passes, please contact your sales representative to receive additional passes at a discounted rate.
  3. Register by Monday, August 3rd, 2020

Additional Passes

Need Additional Passes? If you wish to purchase any additional passes beyond what you were allocated in your contract, you can do so at the links below:


Submit your TIDES US Poster Abstract Here

Certain Sponsorship/Exhibition Contracts include a Poster Presentation. If your contract includes one, the $150 poster fee is waived. If it’s not, the fee for a poster presentation is $150.

REGISTRATION -- All poster presenters MUST be registered

All poster presenters must be registered for the conference with either a Main Conference Pass or a Booth Staff Pass. You can either use one of your complimentary passes you were allotted in your contract or purchase an additional pass. If you’ve already registered for the conference and just need to add a poster presentation on to your registration, click here.


*All event guide ads MUST be submitted to Alexandra Kapetanopoulos at  By: Monday, August 3rd, 2020
*Please check your contract if you have an advert included in your package

Full Page AD

PDF Format
Ad trim 8½” wide x 11” high                    
Ad bleed 8.75” wide x 11.25” high
Ad live area 8” wide x 10 ½” high

1/2 Page AD

PDF Format
Ad must measure 8” wide x 5” high
No bleed for half page ad

1/4 Page AD

PDF Format
Ad must measure 3 7/8” wide x 5” high
No bleed for 1/4 page ad


General questions about the service kit, registration, or event logistics

Alexandra Kapetanopoulos

Operations Coordinator 


For questions about your specific sales contract or marketing add-ons


Michael Dunnet 



Michael Moriarty


Reserve your Room at TIDES

Our team has prepared a block of discounted hotel rooms at the Hyatt Regency Santa Clara for you to make your visit both stress-free and cost-effective. Please book your hotel room by visiting the website or calling the reservation line noted below before the reservation deadline to receive the discounted rate. All discounted room rates are subject to availability, so we encourage you to book your room early.

Hotel Information:

Sheraton Boston

39 Dalton Street
Boston, MA 02199
(617) 236-2000

Westin Copley

10 Huntington Avenue
Boston, MA 02116
Phone: (617) 262-9600

Room Reservation

Discounted Room Rate Available for $359.00 tax/per night  
This discount expires on April 20 (depending on availability).