Booth Regulations

As a part of our Health and Safety measures as well as our Sustainability measures we have decided to remove the aisle carpet.

Floor covering is provided for all exhibitors at CMW and MADS. This will help you delineate your booth from the aisle and to safely cover any utilities and electrical cables in the booth.

If you do not want the included carpet in your booth space, please complete the Booth Opt-Out Form.

AVOID TRIP HAZARDS: Exhibitors should ensure they build any raised floors with these requirements in mind:

• Exhibitors with raised floors must remember they are limited to a maximum height of 6″.
• All concealed wiring must be quickly accessible for emergency service.
• If you plan on installing raised floors in your booth, they must be non-hazardous and wheelchair accessible.
• Wheelchair ramps must be at least 3′ wide, with a maximum slope of 1:12 (i.e. a 6″ rise would require a 6′ run).
• Landings must be provided at tops and bottoms of ramps and must be at least 36″ wide by 60″ and free of obstructions.
• Ramps must be curbed or guarded at their edges and surfaces must be firm and slip-resistant. There must also be a ramp at every 100 feet.
• Please note: the full extent of any ramp must fall within your assigned booth space and cannot extend into the aisles.

Exhibitors wishing to conduct in-booth demonstrations must secure written approval from Show Management by September 16, 2024 by emailing Tori Grant at victoria.grant@informa.com. Forward full details of the demonstration; depending on the nature of the demonstration, further approval may be required from the venue.

• Exhibitors must conduct in-booth demonstrations in such a way to ensure all exhibitor staff and attendees are within the contracted exhibit space and not encroaching on the aisle or neighboring exhibits.
• It is the responsibility of each exhibitor to arrange displays, product presentation, audio visual presentations and demonstration areas to ensure compliance.
• Any demonstrations that will include machinery or equipment that has moving parts, or is otherwise potentially
  hazardous, should install hazard/safety barriers as necessary to prevent accidental injury to attendees, or provide personal protective equipment, if required.
• Demonstrations should only be conducted by qualified personnel.

• All requests for canopies and ceilings must receive written approval from Show Management and the venue by September 16, 2024.

  Dimensions

  • The bottom of the canopy should not be lower than 7ft (2.13m) from the floor within 5ft (1.52m) of any aisle.
  • Canopy supports should be no wider than three inches (0.08m).

• Fire Regulations

  • 100 - 399sq.ft. - requires an ABC Fire Extinguisher
  • 400 - 799sq.ft. - requires a Smoke Alarm & an ABC Fire Extinguisher and a potential Fire Watch.
  • 800sq.ft. plus - requires a Sprinkler System and a potential Fire Watch.
  • Note: 600sq.ft. plus - requires Toronto Fire Department approval and may be required to have a Fire Watch.

A Tower is a free-standing display separate from the main exhibit backwall.

Dimensions

• The height restriction is the same as the exhibit space configuration being used.
• Towers built higher than 8ft (2.4m) must have booth designs/schematics submitted to Show Management for approval by September 16, 2024.

All signage copy and graphics including company name and logos must only be visible from within the exhibitor's booth space and cannot be displayed on the sides or back of the booth.

• Booths smaller than 400sq.ft. are NOT permitted to hang signs above their booth.
• Flags and balloons of any kind are NOT permitted.
• Electric flashers or signs involving the use of Neon or similar cases are prohibited.
• Hanging signs and graphics must be placed over the contracted booth space only and must be suspended at a
  maximum height of 16ft (4.87m) from the bottom of the sign to the show floor.
• Exhibitors wishing to hang signage from the ceiling must order this service through Freeman.

Americans with Disabilities Act (ADA)

All exhibiting companies are required to comply with the Americans with Disabilities Act (ADA), and are encouraged to be sensitive, and as reasonably accommodating as possible, to attendees with disabilities. Information regarding ADA compliance is available on the ADA Government website. Exhibits are not exempt from ADA compliance. T full outline of what is required can be accessed below in the Floor Covering section.

Structural Integrity

• All exhibit displays should be designed and installed in a manner that will be structurally sound to withstand normal contact caused by neighboring exhibitors, hall laborers, or installation/dismantling equipment, such as forklifts.

Flammable and Toxic Materials

• All display and construction materials used must be made of fire retardant materials and be certified as flame retardant. Materials that cannot be treated to meet the requirements should not be used.
• Any exhibitors who plan to bring products onsite that require SDS (safety data sheets) must submit copies to Show Management prior to move-in. Copies must also be available in the booth, should proof be requested onsite.

• No lighting, fixtures, lighting trusses or overhead lighting are allowed outside the boundaries of the exhibit space or project onto other exhibits.
• Lighting that is potentially harmful, such as lasers, ultraviolet lights or flashing or strobe lights that can trigger photosensitive epilepsy are not permitted.
• Any attention arousing devices, such as noisemakers, movies, music, broadcasting, television, drawings, etc. are permitted, provided they are not distracting and not interfere with neighbouring exhibitors, and should be kept to a sound limit of 80 decibels.
• Exhibitors may be asked to turn off sound equipment if attendees or other exhibitors complain.

• Exhibitors wishing to display a vehicle in-booth must secure written approval from Show Management by September 16, 2024

To secure approval:

• Fill out this form and include the type and size of vehicle and any special move-in requirements needed to position the vehicle in your booth. You must receive written consent prior to move-in to bring the vehicle onto the show floor.
• Please note: the vehicle must fit within your contracted booth space allowing for your staff to work within your booth and attendees to enter your booth.

Requirements for display vehicles:

• No more than one-quarter tank of gas or five gallons, whichever is less
• A locking gas cap or tape over the gas cap
• A drip pan under the vehicle’s drive train (motor to differential)
• Vehicles shall not be moved during show hours
• Refueling is prohibited in the facility, on the docks and outside premises
• Floor plans must indicate where vehicles are to be located
• Batteries shall be disconnected in an approved manner
• Electric vehicles must have their battery disconnected once placed in position. If unable to disconnect the battery due to battery location, then the ignition fuse must be removed. Electric vehicles are at no time allowed to be turned on during event hours

• Exhibitors are responsible for the appearance of their own booths.
• We recommend that exhibitors sanitize the surfaces in their booth throughout the Show and when you return the following morning.
• Exhibitors are required to use the janitorial services of the SDCC for all booth cleaning, including vacuuming of booths prior to show opening.
• To order cleaning services, follow the instructions listed here and order before October 6, 2024 for the best prices. Please note, cleaning is an exclusive service provided by the SDCC and exhibitors cannot bring their own cleaning staff.
• At the end of the show, exhibitors are responsible for removing all garbage and debris from their booth upon moving out of the San Diego Convention Center. There will be a bulk garbage removal fee, charged to the exhibiting company if this is not adhered to and be billed directly to the exhibitor.

• Be sustainable and support community-based organizations! The San Diego Convention Center can help facilitate donations of extra convention materials to non-profit organizations.
• You can designate a local non-profit organization or SDCC can assist you in finding an organization. Community partners have included Rady Children's Hospital, the Monarch School, Habitat for Humanity, Boys & Girls Club of San Diego and many others.
• Most convention materials can be donated, such as bags, notepads, pens, pencils, and furniture (not including rental items).
• Please coordinate donations in advance to ensure materials are donated rather than disposed of.
• To learn more, go to SDCC's Exhibitor Services Desk onsite or contact the team at 619-977-0009 or boothcleaning@visitsandiego.com.