Show Standards
Exhibitor Guidelines
Please see additional venue specific rules and regulations here
- Exhibitors agree to maintain decorum in and around their exhibit space that will not obstruct or disturb other exhibitors. The aisles, passageways, overhead spaces, public meeting rooms, and other meeting facilities are controlled by Informa Connect. Each exhibitor will adhere to the following space allocation restrictions:
- No obstructive booth design is permitted; The Exhibitor is not allowed to obstruct the view, interfere with, or adversely affect the displays of other exhibitors.
- Side panels may be no more than 4' high.
- Displays, furniture, etc. in public aisle ways are prohibited; Exhibitors may not place any display material, demonstrations, or exhibits, nor extend their stand structures and fittings, beyond their contracted boundary. Requests for special cases are subject to approval from show management.
- No interference with light or space of other Exhibitors will be allowed.
- Signs, banners, and posters may not be placed outside the exhibit space assigned to each Exhibitor and are prohibited in public aisles. All signs must be self-supporting within the booth area.
- Exhibitors may not sublet, assign, or share any part of the space allocated.
- Absolutely no dismantling/tear-down of exhibits will be permitted before the specified move-out portion of the meeting. This is disruptive and dangerous to attendees and other exhibitors. Penalties will be imposed on any exhibitor who does not abide by this policy and will affect the exhibitor’s ranking in the booth selection process as well as the possibility of exhibiting at future meetings.
- All exhibitors are responsible for making their own arrangements for any services.
- Furnishings, Electrical, Telecommunication, and AV services are not included in any Sponsor or Exhibitor Package
- Electrical and other mechanical apparatuses must be muffled so that noise does not disturb other Exhibitors.
Sound & Lighting Levels
- No lighting, fixtures, lighting trusses or overhead lighting are allowed outside the boundaries of the exhibit space or project onto other exhibits.
- Lighting that is potentially harmful, such as lasers, ultraviolet lights or flashing or strobe lights that can trigger photosensitive epilepsy are not permitted. .
- Exhibitors may be asked to turn off sound equipment if attendees or other exhibitors complain.
Cleaning & Recycling
- Exhibitors are responsible for the appearance of their own tabletops.
- We recommend that exhibitors sanitize the surfaces in their booth throughout the conference and when you return the following morning.
- At the end of the conference, exhibitors are responsible for removing all garbage and debris from their tabletop upon moving out of the Omni Boston at the Seaport. There will be a bulk garbage removal fee, charged to the exhibiting company if this is not adhered to and be billed directly to the exhibitor.
Special Regulations
Fire Regulations
All material used in construction and decoration of an exhibit must be flame retardant. Fabrics must be certified as flame retardant, or a sample must be available for testing. Materials which cannot be treated to meet the requirements may not be used.
All exits and exit aisles must be kept clear and unobstructed. No furniture, signs, easels, chairs or displays may protrude into aisles. All aisles must be maintained at a minimum of eight (8) feet in width unless otherwise approved on a floor plan.
Designated "no freight" aisles must be maintained clear of crates and exhibit materials during move-in and move-out. These aisles are required for emergency access throughout the hall and to expedite freight and empty crate moving.
All fire hose racks, fire extinguishers and emergency exits must be visible and accessible at all times. This includes fire protection equipment located within exhibits. Exits and exit signs must not be covered by drapes nor obscured from view by exhibit components.
Compressed air cylinders, including LPG, are prohibited unless approved by the fire prevention office. Flammable gases, i.e., butane, propane, natural gas, et al; are subject to prior approval. Nonflammable compressed gas cylinders must be secured in an upright position with gauges and regulator protected against physical damage.
All 110-volt extension cords shall be three-wire (grounded), #14 or larger AWG, copper wire. Connectors must not be supported by cords. Two wire "Zip Cords" are not permitted other than factory installed appliance connectors, these may not exceed six (6) feet in length and must be UL approved.
Cube tap adapters are prohibited (Uniform Fire Code 8507). Multi-plug adapters must be UL approved and have built-in overload protection. Connectors must not be used to exceed their listed ampere rating.
Electrical work under carpets must be done, or supervised, by the electrical contractor. All wiring on the floor must be Type "SO" cord, insulated to qualify for "extra hard usage", must be No. 12AWG or larger, and must be protected against injury or damage.
All temporary wiring must be accessible and free from debris and storage materials. Hard backed booths must have power supplies dropped within the booth.
No storage of any kind is allowed behind booths or near electrical service. Materials for handouts must be limited to one day supply and stored neatly within the booth. Violators will be notified and if the materials are not removed by show opening, show decorator will remove and store them at exhibitors' expense, without access until the break of the show.
Areas enclosed by solid walls and ceilings must be equipped with approved smoke detectors.
All empty cartons or crates must be labeled and removed for storage, or they will be removed as trash. Crates are not to be used as exhibit supports.
Flammable or combustible liquids are prohibited inside of buildings except as approved by the fire prevention office. Flammable thinners, solvents and paints including aerosol cans are strictly prohibited within the building.
Cooking and warming devices shall be electric. Sterno may be used for warming trays. Cooking devices shall be approved by a recognized testing laboratory, e.g., U.L., F.M. Cooking, warming devices, and/or heated products shall be isolated from the public by either placing the device a minimum of four (4) feet back from the front of the booth or provide a plexiglass shield 18 inches high, ¼ inch thick across the front, and down both sides of the demonstration area. Decorative candles are not permitted.
Heat producing equipment is prohibited. Examples of prohibited equipment include welding, soldering, or any open flame devices.
Signage & Graphics
All signage copy and graphics including company name and logos must only be visible from within the exhibitor's booth space and cannot be displayed on the sides or back of the booth.
- Flags and balloons of any kind are NOT permitted.
- Electric flashers or signs involving the use of Neon or similar cases are prohibited.