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EXHIBITOR MANUAL

INFORMATION AND REQUIREMENTS FOR EXHIBITORS


Welcome to the Exhibition Manual for Farm to Fork 2020

Thank you for your participation in Farm to Fork taking place 16-17 June, 2020 at the Hilton, Athens. 

Please see below information and links that will help you prepare for the event.

If you have any questions, please contact nadine.clift@newaginternational.com

DEADLINES
  • Stand Requirements (facia board, booth panel printing, vinyl stickers, foam boards, furniture etc)

  • Exhibitor Delegate Registration

  • Health and Safety Forms

  • Exhibitor Requirements form

  • Final date the venue will accept deliveries

  • Special Construction Design Approval

  • Special Construction Design / Build Orders

  • Book Meeting Rooms

  • Book local staff for your stand



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BOOTH SPACE

All standard booths include the information shown in the Shell Scheme section below however if you would like to customise your stand with a special fascia, panel printing or if you would like to build a custom stand, please see below.

STAND FASCIA PANEL (NAME PLATE) 

  •  Option 1: Generic font and text in BLACK – included in your stand package. You will need to confirm the text with ___________________


  • Option 2: Customised fascia panel with logo – Contact the New Ag International approved supplier, ___________ - _____________for a quote. (Please quote Ref: NEWAG2020)




STAND PANELS 

  • Option 1: Bring your own posters with you and attach them to the stand wall. (Stand Panel dimensions TBC)

  • Option 2: Print directly onto the panels. Contact the New Ag International approved supplier ___________________ - ___________________ for a quote (Ref: NEWAG2020). Last order will be taken on ___________________

SPECIAL BUILDS

  • Option 1: To use the New Ag International Preferred Supplier to design and supply your Special Constructed Stand please contact ________ - ____________ for a quote: (Ref: NEWAG2020). Last orders will be taken on

  • Option 2: If you will be using your own supplier to design and supply your Special Constructed Stand please ask them to contact ________ - ____________  for logistical information, stand build times etc.

All Special Construction Designs (Option 1 and 2) must be submitted to ________________for final approval.


BUILD TIMINGS

_____________ will be the lead stand builder on site and will coordinate all other stand building companies for the following:

1. Access to Exhibition Hall

2. Loading/unloading during the build-up and dismantle times

POWER

Electricity will be provided to your stand however if you please note that all adapters & extension leads must be provided by exhibitors, we will not be able to provide these to you onsite.




GENERAL CLEANING 

General cleaning of the exhibition hall will be provided by the venue who will also arrange for all Aisles PRIOR TO THE OPENING OF THE EXHIBITION and daily thereafter, but it is the responsibility of the Exhibitor to maintain his booth in a clean condition at all times. Please note that you will be charged if you leave any materials / rubbish at the end of the event. 


INTERNET

Wireless Internet will be provided however if you require a fixed connection, please contact a member of the operations team prior to the event.

INSURANCE

Please be advised that you are responsible for ensuring that any equipment or materials brought by yourselves are covered by your own insurance. You should have public liability insurance to cover your attendance at the event.

All exhibitors must provide proof of public / general liability to 3rd parties. General guidance is to cover up to £2 million for General Liability cover. Please send a copy of this to ______ by______


DILAPIDATION 

Exhibitors are responsible for the cost of making good or replacing any damage or dilapidation to the exhibition premises, whether caused by themselves, their agents, contractors or by any person or persons employed or engaged on their behalf by such agents or contractors.



STAND SPACE

Exhibitors must not exceed their allocated space. Please be sure to check that your stand will fit within your allocated space. The Organisers reserve the right to move any items outside the boundaries of your allotted space.

SUPPLIERS

STAND BUILDER, AV & FURNITURE

Our recommend supplier for stands, AV and furniture is Pro Events.If you would like a custom built stand or any customisation to your shell scheme stand you can contact the below:


Email: _____________

LOCAL STAFF

Our recommend supplier for local staff is TBC





Please note: Hostesses and Local Support Staff will need to register to enter the event. Please resister them via the 'Book Now' section of the website.

PRINTING

Our recommend printer for printing materials such as flyers, banners and leaflets is TBC

COMPULSORY HEALTH AND SAFETY

As an exhibitor, it is crucial that you are aware of the Health and Safety requirements and that you understand what is expected from you to abide by the safety regulations.


* Please only complete the form below that is relevant to your stand. If you are unsure, please email ____________________*

SHELL SCHEME

If your stand is the 3x2m shell scheme, please click here to read the Contractor’s & Exhibitor’s Information Pack which includes all Health and Safety Requirements

It is crucial that this is completed and returned by _________________ to ____________________ 



Please note that if this form has to be signed before your stand can be built.

SPECIAL BUILDS

If you have a space only / custom build stand you must read this Exhibition Guide, (which includes all Health and Safety Requirements), return stand plans, risk assessments, method statements and a copy of the insurance certificate before permission to build is given.

It is crucial that this is completed and returned by ______________________ to _________________________


Please note that if this form has to be signed before your stand can be built.