Tabletop Details

What’s included with your tabletop?

All tabletop booth spaces will be set with:

(1) 6’ table (draped)
Chair(s) – seating will be provided for each registered staff member

Tabletop assignments will be provided onsite during move in.

*Electrical and AV services are not included with your tabletop. If you require electrical, internet or AV equipment, you must order it through the hotel vendors via the form below.

*The meeting space is equipped with free Wi-Fi. We recommend using Wi-Fi for personal devices, such as phones and laptops. If you wish to run a demo at your booth, we suggest ordering a hard-wired internet line through the hotel. You can order via the form below.

Move In & Out Times

Move-In Hours

Wednesday, September 10

11:00am – 1:30pm

*The program will kick off at 2:00pm, please have all items set by then.

Move-Out Hours

Friday, September 12

11:00am – 1:00pm

*For the benefit of all attendees, display teardown begins after the event concludes.

Order Electric/AV

Order Electric and A/V by submitting the provided form and sending to marla.latour@WestinItasca.com by Wednesday, August 27, 2025.

Order Electric and A/V

Shipping Details

Sponsor materials can be shipped directly to The Westin Chicago Northwest.

The hotel will begin accepting packages 2 weeks prior to event date, starting Wednesday, August 27, 2025.
Any packages being shipped to the hotel must be labeled with the following
We highly recommend using the shipping label below.

SHIPPING ADDRESS:

Attn:

1st line: The Westin Chicago Northwest/Marla Latour (Sales)

2nd line: Grocery NEXT/Sponsor Company Name

Address:

400 Park Blvd. Itasca, IL 60143

BEFORE THE EVENT:

The hotel will accept shipments starting Wednesday, August 27, 2025

Submit your shipment details along with tracking number to jenilee.dulay.us@informa.com.

Please utilize the shipping label below on each package.

AFTER THE EVENT:

If you plan on leaving materials to be shipped out by the hotel you must do the following:

1. Have shipping labels ready to go and attached to your packages.

2. Schedule a pick-up with your carrier (FedEx, UPS).

Download Shipping Label

Tabletop Guidelines & Regulations

Display space is limited to your assigned table surface and the area directly behind your table.
Displays are not permitted in front of your table or in side areas adjacent to your table.
Please do not obstruct the view or interfere with any neighboring sponsor displays.

Questions about tabletop guidelines and regulations? Please reach out to Jeni Dulay.