Sponsor & Exhibitor Center
Exclusively for current sponsors and exhibitors to manage deliverables.
We encourage you to check back often for updates and additional information.
Key Dates
Book Hotel
Wednesday, April 23rd
Confirm Exhibiting
Confirm by: April 28th
Email hayley.neumann@imn.org to confirm
Attendee List Available
Available: May 1st
Register Passes
Deadline: May 8th
Please review the below details regarding pass registration.
Exhibitor Information
In this section you will find information regarding exhibitor specific information.
Shipping to the Event
ATTN: Group Contact Name(s) / Diana Alvarez
IMN’s TX MMM / Exhibitor Name
800 N. Harwood Street
Dallas, TX 75201
- The hotel charges for all incoming packages. Please see details below. Ahead of the conference, the hotel will send over a credit card authorization form. If this is not filled out ahead of the conference, your packages will not be brought out to your booth.
- If you are hand carrying your materials, please enter from the loading dock located off San Jacinto Street.
- Packages can begin arriving 3 days out from the conference dates.
Please note the hotel does not have a business center so please have return labels with you for any outbound items.
Major carriers stop by the hotel regularly but if you need special shipping or are using a different carrier other than FedEx or UPS, please ensure to schedule those pickups.
Please note the tables that come with your booth are linen less.
Incoming Package Fees:
- Complimentary: Envelopes, and any package(s) 0-5lbs
- Packages (5-15lbs): $15
- Packages (15-30lbs): $30
- Packages (over 30lbs): $50
- Pelican Rolling Case: $60 per case
- Pallets (standard size): $200 per pallet
- Oversized Pallets (larger than normal size pallets): $500 per pallet. Pallets must be able to fit within the service elevator or the vendor will be requested to breakdown the pallet prior to moving into the banquet space
Set-up and Tear-down Times
Exhibit Setup: Date and timing TBD
Exhibit Teardown: Friday, May 16th after the AM break (TBD timing)
Need Power or AV?
If you would like to order AV items (monitors, power, etc.), please contact Xavier Dent. IMN will provide general wi-fi for the conference space, but if you need a hardline or a dedicated network, please contact Xavier.
AV Contact:
Xavier Dent
Sales Representative
Encore
Hotel Contact
Hotel Contact (for hotel inquiries):
Diana Alvarez
Senior Event Manager
Pass Registration
To register your firm and/or client passes, please use the links and action codes provided to you via email from Hayley.neumann@imn.org. If you cannot find this email or your action codes, please email Hayley to have this shared with you.
FIRM PASSES are for members of YOUR COMPANY. If you exceed the allotted number of passes, additional passes can be purchased at a reduced rate of 25% off the standard registration. Please contact your IMN sponsorship coordinator for assistance with additional passes. Any passes submitted incorrectly will be declined and asked to resubmit through the portal.
CLIENT PASSES limited to OWNER/OPERATORS, PROPERTY MANAGERS and EQUITY INVESTORS. All client passes are subject to approval by the IMN team. Please note that the pass is ‘Pending Approval’ until the pass has been approved by the IMN team. No Client Passes will be accepted within 24 hours of the event date. Any qualified client passes submitted after that date will be charged 20% off the standard registration rate. Those individuals with an existing registration are not eligible for client passes.
Key Contact
For any questions regarding your sponsorship please contact Hayley Neumann at Hayley.neumann@imn.org.