EXHIBITOR MANUAL
As a sponsor in this year's program, our number one priority is to deliver you both an outstanding Live and Virtual experience, resulting in more opportunities for networking, brand visibility and lead generation than ever before.
Below you will find information and links that will prepare you for the PBM Contracting Summit 2024. Please read carefully though each section, and let us know if you have any questions.
SALES
Matt Hannon | 212-600-3408 matt.hannon@informa.com
OPERATIONS & LOGISTICS
Chabelyz Mejia | 774-407-5229 Chabelyz.Mejia@informa.com
CONNECTME APP
Jaclyn Bianchi | 774-573-9560 jaclyn.bianchi@informa.com
Deadlines
Please review this list of important deadlines for both the In-Person and Virtual Event:
Tuesday, November 12th:
- Sponsor Resources (no submission necessary, though you will use these to build your Sponsor Resource Hub within the ConnectMe platform)
Monday, November 25th:
- Speaker Bios/Photos Due
- Pass Registration Due
Monday, November 18th:
- Slides/Presentation Decks Due
- If you would prefer to provide your presentation once onsite, please let Chabelyz Mejia know, and we can plan for that arrangement
- Last chance to opt in for Power at your booth - request via email to Chabelyz Mejia
- AV Orders - AV services can be ordered through Metro AV. Please reach out to me directly to order AV (Monitors, Screens, etc.
Event Schedule
Exhibitors may not set up or tear down outside of the specified times without approval from Show Management.
Exhibitor Move In and Move Out
The Exhibit Hall will be in the Avenue Ballroom West, located on the Lobby Level.
Exhibition set up hours:
Monday, December 9th: 6:00 PM - 8:00 PM
Exhibition break down:
Wednesday, December 11th: 1:30 PM - 4:00 PM
Exhibit Hours:
Tuesday, December 10th
7:45AM - 6:30PM
Networking Breakfast: 7:45AM - 8:45AM
Networking Break: 10:30AM - 11:00AM
Networking Luncheon: 12:30PM - 1:30PM
Networking Break: 3:00PM - 3:30PM
Networking Reception: 5:45PM - 6:30PM
Wednesday, December 11th
8:15AM - 1:30PM
Networking Breakfast: 8:15AM - 8:45AM
Networking Break: 10:30AM - 11:00AM
Networking Luncheon: 12:30PM - 1:30PM
Pass Registration Due - Monday, November 25th
Complimentary Passes
The primary contact from each company will receive a unique activation link and details of how to create an account on our registration portal, Visit Connect, to register your complimentary passes for the in-person event. All in-person passes will receive logins for the event platform, ConnectMe.
You are entitled to a certain number of complimentary registration passes per your agreement. If you are unsure of how many passes you have used, or what is included within your package, please contact Chabelyz Mejia.
Instructions on how to register your complimentary passes will be communicated via email from the Visit Connect platform. If you have any changes to registered passes after submitting, or have questions in how to register your passes, please contact Chabelyz Mejia.
Speakers will automatically be registered and do not count towards your complimentary pass allotment. If you have not yet submitted your speaker details, please send to Chabelyz Mejia as soon as possible. Speakers will be contacted directly with further information about their participation.
Additional Passes
If you need to register for additional sponsor passes over your allocation, please contact Matt Hannon - matt.hannon@informa.com
If you need to register for additional conference passes, please contact George Knights - george.knights@informa.com
Exhibitor Setup
As part of our customer service to the exhibitors, please send the tracking numbers for any boxes/booths shipped. Our show management team will help track packages on-site should any issues or delays arise.
For shipping, please label with the below:
Hold For: (Your Company & Exhibitor Contact On-Site)
Informa PBM Contracting
InterContinental Chicago Magnificent Mile
505 North Michigan Ave
Chicago, IL 60611
Please send complete tracking information by Wednesday, December 4th to Chabelyz Mejia
Booth Setup & Breakdown
Booth Setup: Monday, December 9th, 6:00PM - 8:00PM in the Avenue Ballroom West, and close at 8:00 PM. The hall will reopen at 7:45AM the following morning for attendees.
Each exhibit will be 8’ inline booth space for a tabletop exhibit. Included in the booth space is a 6’ table, and 2 chairs. Please let us know if you would like access to power prior to arrival. The deadline to request is Monday, November 18th.
A backwall popup display under 8x8 is allowed, or other self-provided graphics like pull-up banners – though all must be placed behind the booth and not on the sides of the table. With the hotel’s limited storage space, all spare boxes/cases must be stored under or behind the table.
Exhibitor Breakdown: Following the networking lunch on Day 2 - Wednesday, December 11th, at 1:30PM. Close of conference is at 4:00PM.
Show Schedule
Exhibit Hall Hours:
- Monday, December 9th - 6:00PM - 8:00PM (Exhibitor Booth Setup Only)
- Tuesday, December 10th - 7:45AM - 6:30PM
- Reception: 5:45PM - 6:30PM
- Wednesday, December 11th - 8:15AM - 1:30PM
- Breakdown 1:30PM
Registration Desk Hours:
- Monday, December 4th - 6:00PM - 8:00PM (Exhibitor Booth Setup Only)
- Tuesday, December 5th - 7:45AM - 6:30PM
- Wednesday, December 6th - 8:15AM - 1:30PM
Exhibitor Shipping & Handling
Accommodation
PBM Contracting Summit 2024 Room Block
Please visit our Plan Your Visit page for full information, including rates and links to make your reservations.
PLEASE NOTE: All hotel reservations for this conference should be booked directly with the hotels using the provided links only. Informa Connect does not partner with housing bureaus or third party agencies for this event and none are authorized to call or contact you on our behalf.
Sponsor Resource Page
PBM Contracting Summit 2024 is a face to face event, with a portion live-streamed to a virtual audience. Please prepare the below by Tuesday, November 12th.
For a pre-event demo, the recording is below, but if you would prefer a live demo, please reach out to Jaclyn Bianchi
https://player.vimeo.com/video/956605645
Your resource page includes the following opportunities:
- Company name (as it should appear on the app)
- Company About Us: Write a snappy header to let visitors know who you are. (max 150 characters)
- Company description (maximum 1000 words)
- Company logo (400 pixels wide x 180 pixels high - JPG / PNG)
- Videos: provide up to 10 different videos in mp4 format (HD Resolution: 1920x1080 or 1280x720, landscape). Videos over 500mb or 5 minutes in length will fail to upload, so keep them short and interesting!
- Documents: provide up to 10 PDF files that can be downloaded by attendees
- Background Graphic for your page (OPTIONAL): image to increase your company branding on your page. (1250 x 150px; ABSTRACT-no text; JPEG or PNG)
- Thumbnail for Lobby of Sponsor Resource Page: 600 x 250px - ABSTRACT-no text; if you do not provide one, we will upload a generic event one for you.
How to Update Your Sponsor Resource Page
Once you have gathered your Sponsor Resource Page Assets, you will be able to build your company profile within ConnectMe.
Please watch the video on the left on how to update your virtual hub page. You will also receive a copy of the demo's recording after the live-demo. If you have any questions, please get in touch with Jaclyn: Jaclyn.Bianchi@informa.com
1. Login - If you're the primary contact for the event, you can login with your email address to edit your booth. The first time you login, you will need to update your profile first.
- Event Portal Login Link: https://lifesciences.connectmeinforma.com/
- User Name: your email address
- Passwordless entry - follow the instructions on the page. If you are not receiving the 4-digit pin, contact Jaclyn Bianchi.
2. Click the Sponsor Resource Page Tab - find your company name and click 'Showcase'
3. Click Edit Stand - in the top right corner of your showcase page
4. Change/Update Content - you can add/remove any content in your hub. Click 'Update Showcase Demo' to publish your changes.
DOWNLOAD OUR DIGITAL SPONSOR GUIDE
Exhibiting Sustainably
At Informa Connect, we have an ambition to become a champion of sustainability within our business and across the specialist markets we serve.
As part of our FasterForward programme, we have committed to a series of specific and ambitious goals and activities that, over a five year period, will help us become an ever more sustainable, high impact business while supporting and accelerating change in our market
BETTER STANDS
Through our commitment to the evolution of the exhibitions industry, we aim to ensure that we are delivering the best possible experience for our customers. We believe that by moving away from the use of disposable exhibition booth we will improve the ease, quality, safety and sustainability of the exhibitor experience at our events. Therefore, as part of event regulation we ask that exhibitors do not use disposable booth. Disposable booths are defined as space only stands made to be used only once which are usually constructed from raw materials at the venue during build up and the main structure is disposed of after the event.