EXHIBITOR MANUAL
As a sponsor in this year's program, our number one priority is to deliver you both an outstanding Live and Virtual experience, resulting in more opportunities for networking, brand visibility, and lead generation than ever before.
Below you will find information and links that will prepare you for the Pharmaceutical Compliance Congress Canada. Please read carefully though each section, and let us know if you have any questions.
Sales
Matt Hannon | 212-600-3408 | matt.hannon@informa.com
Operations
Chabelyz Mejia | 774-407-5229 | chabelyz.mejia@informa.com - Sponsorship & Speaker Coordinator
Your Exhibit Space:
Each exhibit will be 8’ inline booth space for a tabletop exhibit. Included in the booth space is a 6’ table, 2 chairs, and a power strip.
A backwall popup display under 8x8 is allowed, or other self-provided graphics like pull-up banners – though all must be placed behind the booth and not on the sides of the table. With the hotel’s limited storage space, all spare boxes/cases must be stored under or behind the table.
EXHIBIT SCHEDULE
EXHIBITOR MOVE IN & MOVE OUT
Exhibition set up hours:
Monday, June 3: 2:00PM-6:00PM
Exhibition break down:
Wednesday, June 5: 2:20PM-5:00PM
EXHIBIT HALL HOURS
Tuesday, June 4
7:30AM-6:00PM
AM Networking Breakfast: 8:00AM-8:30AM
AM Networking and Refreshment Break: 10:10AM-10:40AM
Networking Lunch: 12:00 PM - 1:00 PM
PM Networking and Refreshment Break: 3:00 PM - 3:30 PM
Welcome Reception: 5:00 PM - 6:00 PM
Wednesday, June 5
7:45AM-2:20PM
AM Networking Breakfast: 7:45AM-8:15AM
AM Networking and Refreshment Break: 9:50 AM - 10:20 AM
Networking Lunch: 11:45 AM - 12:35 PM
PM Networking and Refreshment Break: 1:55 PM - 2:25 PM
Exhibit Hall Floorplan 2024
Please see the updated Exhibit Hall Floorplan for PCC Canada 2024 Below:
SHIPPING & TRACKING NUMBERS
All exhibition materials should be shipped directly to the The Omni King Edward Hotel. The hotel will begin accepting packages on June 1, 2024. A storage fee of $10 per box will be applied to any boxes received before June 1.
Please Note: Deliveries will ONLY be received during receiving hours:
Receiving Hours: 9AM to 5:00PM Monday - Friday
Please Note: There will be a $3 fee per box for incoming shipments and $3 per box for outgoing handling. Each pallet or crate delivered to the Hotel is subject to a $50 handling charge.
SHIPPING LABELS
For shipping, please label with the below:
ATTENTION: Chabelyz Mejia
Contact Phone Number: 774-407-5229
Group: Knect 365 US Inc, PCC Canada 2024
Arrival: 2024-06-02
Property Address: 37 King St E, Toronto, ON M5C 1E9, Canada
Sales Manager: Christina Gluftsis
Sales Manager Email Christina.Gluftsis@omnihotels.com
Number of Boxes:
TRACKING NUMBERS
As part of our customer service to the exhibitors our show management team will help track packages on-site should any issues or delays arise.
Please send tracking information for any boxes shipped to the hotel to Chabelyz- Chabelyz.mejia@informa.com by May 30th.
PASS REGISTRATION
You are entitled to a certain number of complimentary registration passes per your agreement. If you are unsure how many passes you have used or what comes with your package, please contact Chabelyz Mejia - Chabelyz.mejia@informa.com
Registration Passes
Your contract comes with a specific amount of complimentary passes for the event.
The primary contact from each company will receive a unique activation link and details of how to create an account on our registration portal, GES Visit Connect, to register for these passes.
Please Contact Chabelyz t for the following:
- Pre-Conference Workshop passes
- Virtual Only passes
- Changes that need to be made to your registered complimentary passes
If you need to register for additional conference passes over your allocation - this can be handled through delegate sales:
Please Contact: matt.hannon@informa.com
Speaker Passes
Please DO NOT use your allotment of complimentary passes to register speakers. Speakers will automatically be registered
The PCC CANADA Speaker Operations Coordinator - Bridget Lacey will be contacting all speakers directly with further information about their participation.
If you have not yet submitted your speaker details, please do so
ACCOMMODATIONS
Please visit our Plan your Visit page for full information on hotel information for PCC CANADA 2024 ROOM BLOCK, including rates and links to make your reservations
LEAD RETRIEVAL
Lead retrieval at PCC Canada 2204 Face to Face event is a part of your package at no extra charge.
The main contact for the booth will receive a link is to create questions for lead retrieval and access the leads your team collected after the event. Only the main contact will have access to it. After the event you will be able to download the leads into an excel sheet and email them to your team.
Your team will automatically have access to scan badges on site at the event through the ConnectMe app. An email will be going out to all registered attendees for the event with how to log into the ConnectMe app. Once they log in they will see the option to click on lead retrieval where they will be able to scan badges.
YOUR COMPANY SHOWCASE (VIRTUAL BOOTH)
The following video is from the training on how to edit your virtual booth.
Your resource page includes the following opportunities:
- Company Name
- Company About Us: (required) Write a snappy header to let visitors know who you are. (max 150 characters)
- Company Description:( maximum 1000 words)Company logo (400 pixels wide x 180 pixels high - JPG / PNG / EPS)
- Videos: provide up to 10 different videos in mp4 format (HD Resolution: 1920x1080 or 1280x720, landscape) Videos over 500mb or 5min in length will fail to upload, so keep them short and interesting!
- Documents: provide up to 10 PDF files that can be downloaded by attendees
- Background Graphic for your page (OPTIONAL): image to increase your company branding on your page. 1250 x 150px; ABSTRACT- no text; JPEG or PNG
- Thumbnail for Lobby of Sponsor Resource Page: 600 x 250px- ABSTRACT- no text; if you do not provide one, we will upload a generic event one for you
How to Access your Virtual Booth
Once you have gathered your Sponsor Resource Page Assets, you will be able to build your company profile within ConnectMe.
Please watch the video above on how to update your virtual hub page. You will also receive a copy of the demo's recording after the live-demo date. If you have any questions, please get in touch with Annjolynn: E-mail Annjolynn here
1. Login - If you're the primary contact for the event, you can login with your email address to edit your booth. The first time you login, you will need to update your profile first.
- Event Portal Login Link: https://lifesciences.connectmeinforma.com/
- User Name: your email address
- Passwordless entry - follow the instructions on the page. If you are not receiving the 4-digit pin, contact Annjolynn Cales.
2. Click the Sponsor Resource Page Tab - find your company name and click 'Showcase'
3. Click Edit Stand - in the top right corner of your showcase page
4. Change/Update Content - you can add/remove any content in your hub. Click 'Update Showcase Demo' to publish your changes.
EXHIBITING SUSTAINABLY
At Informa Connect, we have an ambition to become a champion of sustainability within our business and across the specialist markets we serve.
As part of our FasterForward programme, we have committed to a series of specific and ambitious goals and activities that, over a five year period, will help us become an ever more sustainable, high impact business while supporting and accelerating change in our markets.
EXHIBITOR SUSTAINABILITY CHECKLIST
Firstly we have put together a useful checklist for you to follow on how you can exhibit at our event more sustainably - click here to learn more
BETTER STANDS
Through our commitment to the evolution of the exhibitions industry, we aim to ensure that we are delivering the best possible experience for our customers. We believe that by moving away from the use of disposable exhibition booth we will improve the ease, quality, safety and sustainability of the exhibitor experience at our events. Therefore, as part of event regulation we ask that exhibitors do not use disposable booth. Disposable booths are defined as space only stands made to be used only once which are usually constructed from raw materials at the venue during build up and the main structure is disposed of after the event. For more information and support, please contact Chabelyz.mejia@informa.com
MORE INFO ON BETTER STANDS - click here
**We are specifying that any freebuild exhibitors must demonstrate evidence at both the design concept and build methodology that your stand’s core structural materials are re-useable or recycled
Permitted Onsite
Core elements i.e. walls, archways, counters etc. must be constructed with reusable materials e.g. system build or stock panels
The stand structure must be prefabricated and ready to assemble onsite
Final adjustments to prefabricated pieces for fitting purposes is allowed
Final coat of acceptable TVOC paints for repair purposes only
Floor flats and system floors must be cut to size before coming onsite and be recyclable and/or reusable
The use of LED lighting
The use of recycled carpet, vinyl flooring, other floor coverings.
Prohibited Onsite
The use of one-time MDF panels or similar raw materials planned to be cutting to size onsite
The use of ‘other’ raw materials to construct core structural elements i.e. walls, archways, floor systems, counters, etc. that are not planned to be reused or recycled after use
Construction of any stand components from single use materials
Building from scratch onsite of any stand core elements
The use of incandescent light bulbs
The use of non-recycled carpet, vinyl flooring, other floor coverings.