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RiskMinds Americas
September 9-10, 2024
The Marriott Marquis Times SquareNew York City
September 9-10, 2024
The Marriott Marquis Times Square,
New York City

Exhibitor Resource Center

Exhibitors and Sponsors: Below is information and links that will help you prepare for the 2018 RiskMinds Americas event coming up in Boston.

Exhibitor Service Kit

CLICK HERE to download the complete Exhibitor Service Kit.

The Exhibitor Service Kit includes:

  • Important Dates and Deadlines
  • General Information and Schedule
  • Hotel Information
  • Event Rules and Regulations
  • Shipping Information
  • Conference Passes
  • Security
  • Onsite Contact Form
  • Insurance Information

Event Schedule

Exhibitors may not set up or tear down outside of the specified times without approval from Show Management.

Exhibitor Move In:

Exhibition set up will begin on:

Sunday, September 23rd at 6:00pm-7:00pm.

Exhibit Hours:

Monday, September 24th:


Tuesday, September 25th:


Wednesday, September 26th:


Exhibitor Move Out:

Exhibition break down will begin on:

Wednesday, September 26th at 4:00pm-6:00pm.

Booth Space

Your RiskMinds exhibitor space includes:

  • space for your 8x10 tabletop/popup booth
  • 6' skirted table
  • 2 chairs
  • 1 power cord

Please note: AV is NOT included in your package. If you require any AV services, please order through PSAV directly.


All exhibition materials should be shipped directly to the Boston Marriott Long Wharf. The hotel will begin receiving packages (3) days prior to the event date.

Shipping booth materials:

For booth material shipments please use the following label:

Boston Marriott Long Wharf
296 State Street
Boston, MA 02109
Attn: Julie Denaro (Company Name)
Program Name: RiskMinds Americas
Box __ of __

Please make sure to bring shipping labels onsite for return shipping (FedEx, UPS, etc.).

Tracking Numbers:

As part of our customer service to the exhibitors, please send the tracking numbers for any boxes/booths shipped to the Boston Marriott Long Wharf. Our show management team will help track packages on-site should any issues or delays arise.

Please complete the exhibitor shipment tracking form and email to by Wednesday, September 19.


As an exhibitor, you are entitled to a certain number of complimentary registration passes per your agreement. If you are unsure how many passes you have used or what comes with your package, please contact Danielle Castro (

Register your Complimentary Passes:

To register your passes, please use the Exhibitor Registration Portal below:

  • Enter the full contact details of each of your attendees and click submit to complete the registration.
  • You will need to go back to the link above for each attendee's registration.
  • Please refer to your sponsorship agreement for your number of allotted passes.
  • Speakers will automatically be registered, so please do not use your allotments to register speakers.
  • If you have any changes to your registered passes, please email these changes to

Additional Passes:

As a sponsor, you are entitled to purchase additional passes at a group discount. To inquire about purchasing additional passes, please contact Peter Ilich in our Delegate Sales Department, or 646-895-7443.

Reserve your Room at RiskMinds Americas

Our team has prepared a block of discounted hotel rooms to make your visit to Boston both stress-free and cost-effective. Please book your hotel room by visiting the reservation website. Demand for rooms can be very high, so please book early to avoid disappointment.

Hotel Information:

Boston Marriott Long Wharf
296 State Street
Boston, MA 02109

+1 800-228-9290

Discounted Room Rate: $369 plus tax
Reservation Cut-Off Date: Preferential rate is available until Friday, August 31, 2018 or until sold-out

Contact the RiskMinds Americas Team

General questions about the service kit, registration, or event logistics:

Danielle Castro

Operations Coordinator


For questions about your specific sales contract or marketing add-ons:

Georgia Hood

Business Development Manager

+44 (0) 20 7551 9084

Josef Lanjri

Business Development Manager

+44 (0) 20 7017 7037