EXHIBITION MANUAL
Below you will find information and links that will prepare you for the DCT 2024. Please carefully read through each section below and let niamh.hallihan@informa.com know if you have any questions.
Key Contacts
SALES
Linda Cole
Linda.Cole@informa.com I +44 208 0520 405
Neha Singh
Neha.Singh@informa.com I +44 734 202 5007
DEADLINES
Please ensure you have sent Niamh Hallihan the following:
- Company Logo - Please send your high-resolution logo in EPS format for onsite signage & company profile - ASAP
- Pass Registration - See the Pass Registration section below for further information - ASAP
- Insurance Certificate - Please email a copy of your company insurance certificate for general/public liability - Monday 1st April 2024
- Health and Safety Document - Please read through our health and safety standards, and sign - Monday 1st April 2024
- A plan for your booth - To avoid issues onsite, please let what you are planning to bring for your stand - ASAP
- AV Form - To rent a TV screen for your booth, please fill out the form here.
EXHIBITION HALL SET UP & BREAKDOWN
The Exhibition Floorplan has been changed, please click here to view it.
The exhibition will be open throughout the 2-day main conference. For the full agenda and networking break times, please click here.
SET UP
Date: Monday 15th April 2024
Time: 1pm - 5pm
EXHIBITION OPENING HOURS
Tuesday 16th April 2024: 8:15am - 6:45pm
Wednesday 17th April 2024: 8:00am - 4:15pm
BREAKDOWN
Wednesday 17th April 2024: 4:15pm - 5:00pm
***Informa staff will be available until 5:00pm.
YOUR STAND & DELIVERIES DETAILS
YOUR STAND
Standard size booths will be set with:
- Booth Size 10' x 8' space
- 1 standard table and 2 standard chairs
- access to electricity
You will need to provide your own pop up booth/ display. Please ensure that you bring any adapters or extension leads that you require for your stand, Informa Connect will not be able to provide these onsite.
Please note: the exhibit area is carpeted and Wi-Fi will be available for all exhibitors
DELIVERY ADDRESS & DETAILS
All stand materials should be shipped directly to the hotel. Items can be delivered to the hotel from 13th April 2024 onwards. Please ensure all your boxes are clearly labelled with the following:
Samantha Cornick
201 South Christopher Columbus Blvd.
Philadelphia, PA 19106
ATTN: Data Driven, Hybrid, & Full Decentralized Clinical Trials and [COMPANY NAME]
Box _ of _
Please ensure your onsite representatives have full tracking information to help track packages onsite.
For more information on shipping and receiving packages, please see here.
Shipping Post Event
All exhibitors should have their shipping slips to ship out already done before their arrival at the hotel.
ACCOMMODATION
Hilton Philadelphia at Penn's Landing, Philadelphia
Accommodation is not included in your package. All attendees are required to book their own accommodation individually. Please click here for further information and a reduced rate.
PASS REGISTRATION
You are entitled to a certain number of complimentary registration passes per your agreement. If you are unsure how many passes you have used or what comes with your package, please contact Niamh Hallihan
Complimentary Passes
The primary main contact from your company will receive a unique activation link and details of how to create an account on our registration portal, Visit Connect, to register your complimentary Main Conference and Booth Staff passes for the in-person event.
Speaker passes will be registered by our internal team.
All in-person passes will be automatically registered for the virtual platform.
Additional Passes
If you would like to purchase additional passes, please contact your sponsor representative:
Linda.Cole@Informa.com
or
Neha.Singh@Informa.com
EXHIBITING SUSTAINABLY
At Informa Connect, we have an ambition to become a champion of sustainability within our business and across the specialist markets we serve.
As part of our FasterForward programme, we have committed to a series of specific and ambitious goals and activities that, over a five year period, will help us become an ever more sustainable, high impact business while supporting and accelerating change in our markets.
EXHIBITOR SUSTAINABILITY CHECKLIST
Firstly we have put together a useful checklist for you to follow on how you can exhibit at our event more sustainably - click here to learn more
BETTER STANDS
Through our commitment to the evolution of the exhibitions industry, we aim to ensure that we are delivering the best possible experience for our customers. We believe that by moving away from the use of disposable exhibition booth we will improve the ease, quality, safety and sustainability of the exhibitor experience at our events. Therefore, as part of event regulation we ask that exhibitors do not use disposable booth. Disposable booths are defined as space only stands made to be used only once which are usually constructed from raw materials at the venue during build up and the main structure is disposed of after the event.
MORE INFO ON BETTER STANDS - click here
**We are specifying that any freebuild exhibitors must demonstrate evidence at both the design concept and build methodology that your stand’s core structural materials are re-useable or recycled
Permitted Onsite
Core elements i.e. walls, archways, counters etc. must be constructed with reusable materials e.g. system build or stock panels
The stand structure must be prefabricated and ready to assemble onsite
Final adjustments to prefabricated pieces for fitting purposes is allowed
Final coat of acceptable TVOC paints for repair purposes only
Floor flats and system floors must be cut to size before coming onsite and be recyclable and/or reusable
The use of LED lighting
The use of recycled carpet, vinyl flooring, other floor coverings.
Prohibited Onsite
The use of one-time MDF panels or similar raw materials planned to be cutting to size onsite
The use of ‘other’ raw materials to construct core structural elements i.e. walls, archways, floor systems, counters, etc. that are not planned to be reused or recycled after use
Construction of any stand components from single use materials
Building from scratch onsite of any stand core elements
The use of incandescent light bulbs
The use of non-recycled carpet, vinyl flooring, other floor coverings.
VIRTUAL SHOWCASE
The ConnectMe Virtual Showcase page allows you to connect directly with attendees, it's a place for you to display content such as videos, images, and documents. Each hub can hold up to 3 videos and 10 documents. The attendee can also connect with you and your team on the booth, through the messenger function. You can even host a 1-1 meeting on your hub, simply arrange to meet your attendees at your hub in your Demo Room.
The Showcase can also be branded, the backdrop can be customized with your logo and company colours, and every part of the booth is designed to fit your company as it would at a physical event.
VIRTUAL SHOWCASE ASSETS
A demo session will be set up with our Digital Delivery Team closer to the event to help you to build your Virtual Showcase page. In the meantime, please prepare the following Assets for your Virtual Showcase
DEADLINE: Monday 1st April
- Company Website URL
- 1000 character company description
- Social Media Links - Instagram, LinkedIn, Twitter and Facebook
- Company logo - (400 x 180px recommended). Make sure the image is cropped to the very edges of the logo with no white space around it. Your logo appears in the top left of your stand (PNG 5mb).
- Ten videos to represent your brand. When uploading a new video to the platform you must include a Title, Description and static Thumbnail which will display to visitors before a video is played. Finally drop your chosen video into the upload area (recommended 1920 x 1080px, landscape). Videos over 500MB or 5 minutes in length will fail to upload.
- Ten downloadable PDFs to your page for visitors to take away in their delegate bag. When uploading a new PDF to the platform you must include a Title and Description which shows to your stand visitors. A thumbnail (600 x 250px) is also required per PDF. Portrait PDFs are recommended.
- Showcase page background image (OPTIONAL) - Add an eye-catching background to your stand to make it stand out here. Make sure the image is as quality as possible whilst still being under 5MBin size (1920 x 1080px recommended). The background appears behind your stand contents so abstract backgrounds without any text to logos work best (PNG 5MB).