Welcome 2025 Sponsors!
We are so excited that you are joining us at Forecourt Forum 2025! This page will serve as the single source of up-to-date information on sponsoring at the event. We will also reach out via email to remind you about upcoming due dates or to request any outstanding deliverables. Take a look below at our Sponsor Checklist and find key information to help you have a successful event.
Important Dates + Deadlines
ASAP
- Submit High-Resolution Company Logo
- Submit Brief Company Profile
- Schedule a Call with the Event Planner
Friday, October 3
- Book Your Room (Discounted Rate Ends)
Wednesday, October 15
- Deadline to Register Staff Badges
- Deadline to Order Electric/AV
- Deadline to Submit Retailer Ranking for 1:1 Meetings
- Deadline to Submit Certificate of Insurance (COI)
Wednesday, October 22
- Hotel starts to accept shipments
Sponsor Checklist
Below is your pre-event TO-DO list, please review carefully as there are mandatory deliverables.
Submit High-Resolution Company Logo and Company Profile
Submit the following to mary.payne@informa.com as soon as possible.
- High-resolution company logo (recommended files: .eps, .svg, or .ai)
- Brief company profile (100 words)
This logo and profile is for the event website, signage and attendee packet.
Schedule a Call with the Event Planner
To ensure you maximize your sponsorship benefits at Forecourt Forum, we encourage you to schedule a brief call with the event planner. This 30-minute conversation will address your specific questions, review logistical details, and what to expect at the event.
Book Your Hotel Room
Renaissance Dallas at Plano Legacy West Hotel
The group rate is $299 + tax (based on availability), the rate expires on October 3, 2025.
Register Your Team
Any person who will be onsite at Forecourt Forum is required to register for a badge. The deadline to register is Wednesday, October 15, 2025
Download Marketing Assets
Download the Forecourt Forum logo and take advantage of our custom social media graphics to help promote your presence and increase your visibility!
Review Shipping Details
Please review the shipping details page in its entirety to ensure your packages are easily identified at the hotel and can be delivered to your tabletop. The hotel will begin accepting packages on Wednesday, October 22, 2025.
Provide your shipment details along with tracking number to mary.payne@informa.com
Review Our Tabletop Guidelines & Regulations - (Tabletop Sponsors Only)
Place Electrical/AV Order (Tabletop Sponsors Only)
Order Electric and A/V by submitting the provided form and sending to tony.tolbert@encoreglobal.com by Wednesday, October 15, 2025.
Submit Certificate of Insurance (COI) (Tabletop Sponsors Only)
A COI must be on file by Wednesday, October 15, 2025. Please ensure your certificate meets insurance requirements.
Submit Retailer Ranking for 1:1 Meetings (Tabletop Sponsors Only)
- You will receive a list of retailers to rank to help us determine your 1:1 meeting schedule. The retailer list will be sent 2 weeks prior to the event.
- A preliminary 1:1 meeting schedule will be available within a week from the event.
- Meetings are scheduled for 15 minutes and will take place at your tabletop.
Retailer Rankings are due Wednesday, October 15, 2025.
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