WELCOME TO THE HUBS WEST EXHIBITOR MANUAL 2024
As a sponsor in this year's program, our number one priority is to deliver you both an outstanding Live and Virtual experience, resulting in more opportunities for networking, brand visibility and lead generation than ever before.
Below you will find information and links that will prepare you for the Hub and Specialty Pharmacy Models West. Please read carefully though each section, and let us know if you have any questions.
Sales
Karen Hanover | 617-290-6113 | Karen.Hanover@informa.com
Sponsor & Speaker Operations
Kristin Wittreich | 862-386-1065 | Kristin.Wittreich@informa.com
Exhibitor Setup
Exhibitor may not set up or tear down outside of the specified times without approval from Show Management
Exhibitor Move In and Move Out
Exhibition Set Up Hours:
Wednesday, September 11th: 4:00PM To 6:00PM
Exhibition Break Down:
Friday, September 13th: 1:45PM To 4:00PM
You may begin breaking down following the conclusion of lunch at 1:45pm on Friday, September 13th. Exhibits must be clear by 5PM.
Exhibit Hours
Thursday, September 12th: 7:30AM - 6:00PM
Breakfast & Registration: 7:30 AM - 8:30 AM
AM Break: 10:15 AM - 10:45 AM
Lunch in Exhibit Hall: 12:15 PM-1:30 PM
PM Break: 3:00 PM -3:30 PM
Networking Reception in Exhibit Hall: 5:00 PM - 6:00 PM
Friday, September 13th: 7:45 AM - 1:45 PM
Breakfast: 7:45 AM - 8:15 AM
AM Break: 10:430 AM - 11:00 AM
Lunch in Exhibit Hall: 12:30PM-1:45PM
Booth Space
Your Hubs West Booth Space
Standard size booth will be set with:
- Booth Size 8'x10;
- (1) 5 Foot Table with (2) Chairs
- Please Note: The Facility is Carpeted
NOT Included with Your Booth:
Links to order items NOT included in your booth packages:
- Electricity
- Internet (Hard Wired)
- Please note: There will be complimentary WiFi available in the exhibit hall
- AV
All can be order through this link: Exhibitor Ordering Form
*Please note orders can only be placed 30 days prior to the last day of the event (Wednesday, August 14th).
Deadlines
Please review this list of important deadlines for the Live and Virtual Events:
AS SOON AS POSSIBLE - No Later than Monday, August 19th:
- Speaker Bios/Photos Due
- Pass Registration Due
Thursday, September 5th:
- Slides/Presentation Decks Due
Friday, September 6th:
- Tracking for booth materials due to Informa Connect
- Earliest date for packages to arrive at hotel
Pass Registration
You are entitled to a certain number of complimentary registration passes per your agreement. If you are unsure how many passes you have used or what comes with your package, please contact us.
Complimentary Passes
The primary contact for each company will recieive a unique activation link and details on how to create an account on our registration portal, Visit Connect, to regiser these passes.
If you have any questions, please contact Kristin Wittreich- Kristin.Wittreich@informa.com
Speaker Passes
Speakers will automatically be registered for the event
Please DO NOT use your allotment of complimentary passes to register speakers.
The Hubs West Speaker Operations Coordinator will be contacting all speakers directly with further information about their precipitation.
Additional Passes
If your need to register for additional passes over your allocation, please email our delegate sales team - Sheryl Lee at Sheryl.Lee@informa.com
SHIPPING AND MATERIAL HANDLING
Hotel Accommodations
Hubs West Room 2024 Block
Please visit our Plan Your Visit page for full information, including rates and links to make your reservation.
Rooms are limited and the discounted rate will expire in advance of the meeting, so please book as soon as possible.
LEAD RETRIEVAL
Lead retrieval at Hubs West 2024 Face to Face event is a part of your package at no extra charge.
The main contact for the booth will receive a link is to create questions for lead retrieval and access the leads your team collected after the event. Only the main contact will have access to it. After the event you will be able to download the leads into an excel sheet and email them to your team.
Your team will automatically have access to scan badges on site at the event through the ConnectMe app. An email will be going out to all registered attendees for the event with how to log into the ConnectMe app. Once they log in they will see the option to click on lead retrieval where they will be able to scan badges.
Virtual Hub
Your virtual hub allows you to connect directly with attendees and is a place for you to display content such as videos, images and documents. Attendees can connect with you via video chat and messenger functions and you are able to host 1-2-1 meetings.
Our team will grant access within the ConnectMe event portal. Once access has been granted, you will be able to upload the following items to your booth directly:
- Company name
- Company description (500 characters max with spaces)
- Company logo (500 x 300 px with transparent background)
- Company website URL
- Videos: up to 3 (5min max each) - HD 1920 x 1080 px or 1280 x 720 px - MP4
- Social Media Links (Facebook, Twitter, Instagram & LinkedIn are possible)
- Downloads - up to 10 - PDFs
- Background Image/Color Image (1920 x 1080 px (landscape), jpg or png format)
How to Update Your Sponsor Resource Page
Once you have gathered your Sponsor Resource Page Assets, you will be able to build your company profile within ConnectMe.
Please watch the video on the left on how to update your virtual hub page. You will also receive a copy of the demo's recording after the live-demo date. If you have any questions, please get in touch with Jaclyn Bianchi: jaclyn.bianchi@informa.com
1. Login - If you're the primary contact for the event, you can login with your email address to edit your booth. The first time you login, you will need to update your profile first.
- Event Portal Login Link: https://lifesciences.connectmeinforma.com/
- User Name: your email address
- Passwordless entry - follow the instructions on the page. If you are not receiving the 4-digit pin, contact Justine Comeau.
2. Click the Sponsor Resource Page Tab - find your company name and click 'Showcase'
3. Click Edit Stand - in the top right corner of your showcase page
4. Change/Update Content - you can add/remove any content in your hub. Click 'Update Showcase Demo' to publish your changes.
Exhibiting Sustainably
Sustainability is increasingly important to event attendees. Exhibiting at Transparency, Aggregate Spend & HCP Engagement 2024 gives you the opportunity to highlight your company’s sustainability credentials and align with an event that champions sustainability. To ensure that your company and exhibition stand are aligned with Informa’s sustainability goals:
- View the Exhibitor Checklist and Better Stands Framework here and consider the steps as you plan your event
- Ensure that your stand is compliant with Informa’s Better Stands program framework - Please share this guidelines document with your stand contractor
Better Stands – Space Only Stands
Better Stands is an Informa wide program aiming to ensure that all core elements of Space only exhibitor stands are reusable. Help us to reduce the environmental impact of Transparency, Aggregate Spend & HCP Engagement 2024 by committing to the Better Stands program framework and show that your company values being part of sustainable and socially responsible events.
What’s in it for me?
- A better quality, more attractive & sustainable stand
- Opportunity to promote the sustainable credentials of your brand
- Smoother, more efficient build up and breakdown periods
- Lower work hours and reduced construction costs
- Reduce or eradicate your waste bill
What do I need to do?
To make your commitment to Better Stands and contribute to a more sustainable event:
- Familiarize yourself with the Better Stands framework
- Share the guidelines with your contractor before they begin designing your stand
- Ensure your stand reaches at least a bronze level, meaning the stand structure and walls, platform or raised flooring, furniture, equipment and lighting are all reused – Please demonstrate this in your risk assessment and method statement see above
- Ensure that the submitted stand design clearly communicates how you will meet the Better Stands guideline