EXHIBITOR MANUAL
As a sponsor in this year's program, our number one priority is to deliver you an outstanding live experience, resulting in more opportunities for networking, brand visibility, and lead generation than ever before.
Below you will find information and links that will prepare you for the upcoming Independent Medical Education & Grants Summit. Please read carefully though each section, and let us know if you have any questions.
SALES
Steve Markos | +1-212-600-3439 | Steven.Markos@informa.com
OPERATIONS & LOGISTICS
Kari Pilone | +1-303-819-4196 | Kariana.Pilone@informa.com
CONNECTME PLATFORM
Ajit Munday | ajit.munday@informa.com
DEADLINES
Please review this list of important deadlines for this event:
As Soon as Possible
- Speaker Bios & Photos Due
Monday, September 30th
- Pass Registration Due
Monday, October 7th
- AV orders via Metro Multimedia - please see link below
- Electricity orders via Revere Hotel - please see link below
Monday, October 14th
- Slide/Presentation Decks Due, if applicable
- Any slide deck with interactive polling element due in full on this day
Wednesday, October 16th
- Earliest date for shipments to arrive to the Revere Hotel
- Please send any tracking information to Informa Connect- kariana.pilone@informa.com
AV Request Form
Electricity Request Form
PASS REGISTRATION - Deadline to submit all passes - Monday, October 7th
You are entitled to a certain number of complimentary registration passes per your agreement. If you are unsure how many passes you have used or what comes with your package, please contact your operations manager, Kari Pilone kariana.pilone@informa.com.
Complimentary Passes
The primary contact from each company will receive a unique link to access the Visit connect portal where you can register your complimentary Main Conference passes for the in-person event. All in-person passes will be automatically registered for the virtual platform.
Instructions
- Click on your unique link; an access code will be sent to your email address. (only the primary contact's email address will be given access)
- Click Independent Medical Education & Grants Summit under the Events area
- Then click STAFF on the left-hand side navigation bar and there you can register your complimentary passes
Please note:
- Speakers will automatically be registered, please do not use your Main Conference passes to register speakers. I will be contacting all speakers directly with further information about their participation.
Additional Passes
If your need to register for additional booth passes over your allocation, please contact your sales manager:
- Steve Markos - Steven.Markos@informa.com
EXHIBITION HALL SETUP AND BREAKDOWN
The exhibition will be open throughout the 3 day main conference. For the full agenda and networking break times, please click here.
Set Up
Sunday, October 20th - 4:00PM - 6:00PM
Please note an Informa Staff member will be there during these times.
Exhibit Hall Hours
Monday, October 21st - 8:00AM - 6:00PM
Breakfast: 8:00AM - 9:00AM
AM Break: 10:30AM - 11:00AM
Lunch: 12:30PM - 1:30PM
PM Break: 3:00PM - 3:30PM
Reception: 5:00PM - 6:00PM
Tuesday, October 22nd - 7:30AM - 5:00PM
Breakfast: 7:30AM - 8:30AM
AM Break: 10:10AM - 10:40AM
Lunch: 12:00PM - 1:00PM
PM Break: 3:10PM - 3:40PM
Wednesday, October 23rd - 8:00AM - 1:30PM
Breakfast: 8:00AM - 8:45Am
AM Break: 10:20AM - 11:00AM
Lunch: 12:20PM - 1:20PM
Breakdown
Wednesday, October 23rd - 1:35PM - 3:30PM
Please note an Informa Staff member will be there during these times.
YOUR STAND & DELIVERIES
Your Tabletop Exhibit Space
Included in the booth space is:
- A 6’ Table
- 2 Chairs
- Complimentary Wi-Fi
Please Note:
- A backwall popup display under 8x8 is allowed, or other self-provided graphics like pull-up banners must all be placed behind the booth and not on the sides of the table.
- With the Venue’s limited storage space, all spare boxes/cases must be stored under or behind the table.
- Electricity is not provided and will need to be purchased using the order form above.
Shipping
As part of our customer service to the exhibitors, please send the tracking numbers for any boxes/booths shipped. Our show management team will help track packages on-site should any issues or delays arise.
For shipping, please label with the below:
The Revere Hotel
200 Stuart St.
Boston, MA 02116
℅ Lola Ibanez
IME & Grants 2024
EXHIBITOR COMPANY
Please send complete tracking information by October 16th to Kari Pilone - kariana.pilone@informa.com
Packages should arrive NO EARLIER than Wednesday, October 16th
Accommodation
Independent Medical Education & Grants Summit | Room Block
Please visit our Plan Your Visit page for full information, including rates and links to make your reservations.
Accommodation is not included in your package. All attendees are required to book their own accommodation individually.
Event App Experience: ConnectMe
Independent Medical Education & Grants Summit is a face to face event, with a portion live-streamed to a virtual audience. Please prepare the below for your company's Sponsor Resource Page that will be displayed on the ConnectMe portal and onsite app.
The ConnectMe portal will open for Sponsor Editing on September 9th
Please prepare the following information:
- Company name
- Company description (500 characters max with spaces)
- Company logo (500 x 300 px with transparent background)
- Company website URL
- Videos: up to 3 (5min max each) - HD 1920 x 1080 px or 1280 x 720 px - MP4
- Social Media Links (Facebook, Twitter, Instagram & LinkedIn are possible, but not required)
- Downloads - up to 10 - PDFs
- Background Image/Color Image (1250 x 150px (landscape), jpg or png format)
- Banner Image (600 x 250 px, jpg or png format)
Exhibiting Sustainably
At Informa Connect, we have an ambition to become a champion of sustainability within our business and across the specialist markets we serve.
As part of our FasterForward programme, we have committed to a series of specific and ambitious goals and activities that, over a five year period, will help us become an ever more sustainable, high impact business while supporting and accelerating change in our markets.
EXHIBITOR SUSTAINABILITY CHECKLIST
Firstly we have put together a useful checklist for you to follow on how you can exhibit at our event more sustainably - click here to learn more
BETTER STANDS
Through our commitment to the evolution of the exhibitions industry, we aim to ensure that we are delivering the best possible experience for our customers. We believe that by moving away from the use of disposable exhibition booth we will improve the ease, quality, safety and sustainability of the exhibitor experience at our events. Therefore, as part of event regulation we ask that exhibitors do not use disposable booth. Disposable booths are defined as space only stands made to be used only once which are usually constructed from raw materials at the venue during build up and the main structure is disposed of after the event.
MORE INFO ON BETTER STANDS - click here
**We are specifying that any free build exhibitors must demonstrate evidence at both the design concept and build methodology that your stand’s core structural materials are re-useable or recycled