Health & Safety Guidelines
Informa maintains high standards of Health & Safety and requires exhibitors and their appointed contractors to undertake their work in a safe manner that does not put themselves or others at risk. Exhibitors are required to appoint competent contractors who are appropriately health and safety trained to perform work, erect, and dismantle their stands. The standards and rules outlined in this document should be read in conjunction with the venue’s site-specific safety information.
Informa reserves the right to remove from the premises any persons who do not comply with Informa or venue health and safety requirements, or who put themselves or others at risk. Informa similarly reserves the right to remove any equipment or material from a venue that, in the opinion of Informa, is dangerous when used in the way intended.
The aim of this guidance is to set standards which will assist in protecting the health and safety of any person(s) working at or visiting an Informa event/exhibition. These guidelines should be used to guide employees, exhibitors, contractors, and Informa approved contractors with regards to minimum safety standards in any jurisdiction whilst recognizing that many jurisdictions have higher standards that will take precedence.
Please let Annie know who your emergency onsite contact will be.
Exhibitor Guidelines: Informa Health, Safety & Security
Security & Hotel Procedures
Security
Important Security Guidelines - Please review carefully.
Please note: Show Management cannot assume any responsibility or liability for lost, damaged or stolen property.
- Exhibitors are responsible for the security of all items of their display. Show Management, facility personnel and security contractors try to guard against theft or damage, but the ultimate responsibility falls on the exhibitor.
- Do not list the contents of crates or cartons on the shipping label. For example, a label that lists “19-inch color monitor” is an open invitation to thieves. Use color-coded labels whenever possible.
- Do not store extra products or anything of value in empty crates. Empties will not be stored in a secure area.
- Never display one-of-a-kind items or irreplaceable samples unless someone is always present.
- Do not leave your exhibit area unattended during the hectic and heavily trafficked set up and tear down times. Do not ask neighboring exhibitors to “watch your table.”
- Consider draping your non-valuable items in your exhibit with some sort of cloth at the close of the exhibit hall each day. This psychological deterrent makes it more difficult for people to handle merchandise or take note of what they would like to steal later.
- Business tools such as laptop computers, cellular telephones and hand-held devices are the items most often stolen. They should never be left unattended in your exhibit.
- Prepare a detailed inventory of all items slated to be included in your exhibit and check this list once your shipments have arrived and prior to your return shipments at the close of the event. Be sure to include serial numbers and estimated value. In the unfortunate event that a theft or damage does occur, please report it to Show Management and security as soon as possible.
- It is important to obtain your own insurance coverage rider against all contingencies from the time it leaves your property until it returns.
Emergency Procedures
ALWAYS BE PREPARED:
• Remain calm and be patient.
• Follow the advice of security personnel and local emergency officials.
• Be aware of your surroundings. There may be lit tle or no warning prior to an incident.
• When entering an unfamiliar area, locate the emergency exits so you will know where they are in the event you need them.
• Be aware of conspicuous or unusual behavior. Report such behavior to Resort Security or another resort employee.
• Do not leave luggage unattended.
EVACUATION :
The Resort Security personnel and/or local authorities will decide if an evacuation is necessary based on the situation. If you are asked to evacuate:
• Pay attention to directions from Resort Security personnel and local authorities regarding information on evacuation routes, guest assembly locations, and procedures.
• Follow the routes recommended by Resort Security personnel and local authorities. Shortcuts may not be safe.
• Leave at once. Every resort staff member has the responsibility to assist those that may require special assistance – infants, elderly people, and people with disabilities.
• Do not return to the area until emergency personnel authorizes safe entry.
WHAT TO DO IF THERE IS AN EXPLOSION: Leave the building as quickly as possible. It is not advisable to stop to retrieve personal possessions or make phone calls. If debris is falling around you, it may be safer to get under a sturdy table or desk until the situation stabilizes. If you are able to leave quickly, be careful and watch for weakened floors, stairs, and falling debris as you exit. Follow the instructions of emergency personnel.
IF YOU ARE TRAPPED IN DEBRIS:
• Do not light a match.
• Do not move about or kick up dust. Cover your mouth with a handkerchief or clothing.
• Rhythmically tap on a pipe or wall to assist rescuers in locating. Call out only as a last resort when you hear sounds and think someone will hear you – shouting can cause a person to inhale dangerous amounts of dust.
The Scott Resort & Spa security staff is concerned about the safety and welfare of all guests. In the event you are in need of security or first aid while you are at our resort dial “0” for the resort operator and inform them of the nature of assistance needed.
• The security staff is on duty 7 days a week, 6pm to 6am.
• If first aid is needed, security will respond and assess the situation and request additional medical assistance if necessary.
• All security staff members are trained in emergency response and will respond to emergencies and notify local authorities as needed.
IF THERE IS A FIRE:
• The resort has an AED (Automatic External Defibrillator) for use in emergency situations.
• Stay low to the floor and exit the building as quickly as possible.
• Cover your nose and mouth with a wet cloth.
• When approaching a closed door, use the back of your hand to feel the lower, middle, and upper parts of the door. Never use the palm of your hand or fingers to test for heat: burning those areas could impair your ability to esc ape a fire (i.e., ladders and crawling).
• If the door is NOT hot, open slowly and ensure fire and/or smoke is not blocking your esc ape route. If your esc ape route is blocked, shut the door immediately and use an alternate esc ape route, such as a window. If clear, leave immediately through the door. Be prepared to crawl. Smoke and heat rise. The air is clearer and cooler near the floor.
• If the door is hot, do not open it. Escape through a window. If you cannot esc ape, hang a white or light-colored sheet outside the window, alerting fire fighters to your presence.
• Heavy smoke and poisonous gases collect first along the ceiling. Stay below the smoke at all times.