Sponsor & Exhibitor Center

Exclusively for current sponsors and exhibitors to manage deliverables.
We encourage you to check back often for updates and additional information.

Key Dates

Book Hotel

Tuesday, February 25th

BOOK HERE

Confirm Exhibiting

Confirm by: March 5th
Email heather.rothmann@imn.org to confirm

Attendee List Available

Available: March 5th

Exhibitor Information

In this section you will find information regarding exhibitor specific information.

Shipping to the Event

SHIPPING GUIDELINES

IMN’s Florida MMM Forum (March 19-20)/Your Company Name (Exhibitor)
Recipient (Guest) Name
Address:
2950 Coconut Grove Dr, Coral Gables, FL 33134
Phone: (Contact of on-site recipient if possible)

Packages can begin arriving 3 days prior to the conference dates.
The Loews Coral Gables charges for inbound/outbound packages. See the attached Shipping Guidelines above for details.
Once on-site, a representative from each exhibiting company will need to have these charges added to their guestroom or provide their credit card information to the front desk. If this is not completed, they will receive a secured credit card link via email to make these payments.
The exhibitor tables that each exhibitor will be allocated for their exhibit booth are linen-less, so please plan accordingly if a skirted table is preferred (you will need to bring your own table-skirt/linen).

RETURN SHIPPING:

For outgoing shipments, please have boxes labeled and taped up. The Loews Coral Gables requires all exhibitors to schedule pick ups with their own shipping providers to ensure all exhibitor boxes are shipped out the last day of the event.

Set-up and Tear-down Times

Need Power or AV?

Hotel Contact

Please Note:

*The Hotel charges for package handling and storage. Please see details on these charges below.

*During the conference, the hotel will contact you to collect payment. It is your responsibility to pay these fees.

*Packages should not begin arriving at the Grand Hyatt more than 3-5 business days prior to the event.

*If you bring your own shipping labels, you will not need to schedule a pickup. The Grand Hyatt shipping department schedules pickups with all major carriers.

*Please note: the exhibitor tables are linen-less.

To register your firm and/or client passes, please use the links and action codes provided to you via email from Heather.Rothmann@imn.org. If you cannot find this email or your action codes, please email Heather to have this shared with you.

FIRM PASSES are for members of YOUR COMPANY. If you exceed the allotted number of passes, additional passes can be purchased at a reduced rate of 25% off the standard registration. Please contact your IMN sponsorship coordinator for assistance with additional passes. Any passes submitted incorrectly will be declined and asked to resubmit through the portal.

CLIENT PASSES limited to OWNERS/OPERATORS, PROPERTY MANAGERS, and EQUITY INVESTORS. All client passes are subject to approval by the IMN team. Please note that the pass is ‘Pending Approval’ until the pass has been approved by the IMN team. No Client Passes will be accepted within 24 hours of the event date. Any qualified client passes submitted after that date will be charged 20% off the standard registration rate. Those individuals with an existing registration are not eligible for client passes.

Key Contact

For any questions regarding your sponsorship please contact Heather Rothmann at heather.rothmann@imn.org.