EXHIBITOR MANUAL
As a sponsor in this year's program, our number one priority is to deliver you both an outstanding Live and Virtual experience, resulting in more opportunities for networking, brand visibility and lead generation than ever before.
Below you will find information and links that will prepare you for the Life Sciences Pricing & Contracting USA. Please read carefully though each section, and let us know if you have any questions.
SALES
Derek Tagliarino | +1-212-600-3433 | derek.tagliarino@informa.com
Matt Hannon | 704-256-5464 | matt.hannon@informa.com
OPERATIONS & LOGISTICS
Sponsor Logistics - Meghan Gemmell | +1-212-600-3438 | meghan.gemmell@informa.com
Speaking Operations - Chabelyz Mejia | +1-774-407-5229 | chabelyz.mejia@informa.com
CONNECTME PLATFORM
Nick Pappas | 908-489-3789 | nicholas.pappas@informa.com
Deadlines
Please review this list of important deadlines for both the In-Person and Virtual Event:
Thursday, April 25th:
- Sponsor Resources (no submission necessary, though you will use these to build your Sponsor Resource Hub within the ConnectMe platform)
- Sponsor Resource Hub Demo (this will be recorded and available for your reference) You will receive a calendar invite for the demo, taking place at 12:00 PM EST.
Friday, May 10th:
- Speaker Bios/Photos Due
- Pass Registration Due
- Last chance to opt in for power at your booth - request via email to Meghan Gemmell
Monday, May 13th:
- Slides/Presentation Decks Due
- If you would prefer to provide your presentation once onsite, please let Chabelyz Mejia know, and we can plan for that arrangement
Thursday, May 16th:
- Tracking for booth materials due to Informa Connect
- Earliest date for packages to arrive at hotel
Event Schedule
Exhibitors may not set up or tear down outside of the specified times without approval from Show Management.
Exhibitor Move In and Move Out
The Exhibit Hall will be in the St. James Ballroom, located on the Third Floor.
Exhibition set up hours:
Monday, May 20th: 4:00 PM - 6:00 PM
Exhibition break down:
Thursday, May 23rd: 1:45 PM - 3:45 PM
Exhibit Hours
Tuesday, May 21st:
8:00 AM - 5:45 PM
Networking Breakfast: 8:00 AM - 9:00 AM
Networking Break: 10:45 AM - 11:15 AM
Networking Luncheon: 12:35 PM - 1:45 PM
Networking Break: 3:05 PM - 3:45 PM
Networking Reception: 4:45 PM - 5:45 PM
Wednesday, May 22nd:
7:45 AM - 6:15 PM
Networking Breakfast: 7:45 AM - 8:15 AM
Networking Break: 10:05 AM - 10:35 AM
Networking Luncheon: 11:55 AM - 1:15 PM
Networking Break: 3:15 PM - 3:55 PM
Networking Reception: 5:15 PM - 6:15 PM
Thursday, May 23rd:
8:00 AM - 1:45 PM
Networking Breakfast: 8:00 AM - 8:30 AM
Networking Break: 10:50 AM - 11:20 AM
Networking Luncheon: 12:40 PM - 1:45 PM
Pass Registration Due - Friday, May 10th
Complimentary Passes
The primary contact from each company will receive a unique activation link and details of how to create an account on our registration portal, Visit Connect, to register your complimentary passes for the in-person event. All in-person passes will receive logins for the event platform, ConnectMe.
You are entitled to a certain number of complimentary registration passes per your agreement. If you are unsure of how many passes you have used, or what is included within your package, please contact Meghan Gemmell - Meghan.Gemmell@informa.com
Instructions on how to register your complimentary passes will be communicated via email through the Exhibitor Kit. If you have any changes to registered passes after submitting, please contact Meghan Gemmell.
Speakers will automatically be registered and do not count towards your complimentary pass allotment. If you have not yet submitted your speaker details, please send to Chabelyz Mejia as soon as possible. Speakers will be contacted directly with further information about their participation.
Additional Passes
If your need to register for additional sponsor passes over your allocation, please contact Derek Tagliarino - derek.tagliarino@informa.com or Matt Hannon - matt.hannon@informa.com.
If you need to register for additional conference passes over your allocation - this can be handled through delegate sales: George Barber - george.barber@informa.com
Exhibitor Setup
As part of our customer service to the exhibitors, please send the tracking numbers for any boxes/booths shipped. Our show management team will help track packages on-site should any issues or delays arise.
For shipping, please label with the below:
c/o FedEx Office at Hilton Riverside New Orleans
Pricing & Contracting - COMPANY NAME, CONTACT NAME
2 Poydras Street
New Orleans, LA, 70130
Box __ of __
Please send complete tracking information by Thursday, May 16th to Meghan Gemmell - meghan.gemmell@informa.com
Booth Setup & Breakdown
Booth Setup: Monday, May 20th, 4:00 PM - 6:00 PM
Booth setup will begin at 4:00 PM on Monday, May 20th in St. James Ballroom, and close at 6:00 PM. The hall will reopen at 8:00 AM the following morning for attendees.
Each exhibit will be 8’ inline booth space for a tabletop exhibit. Included in the booth space is a 6’ table, and 2 chairs.
If you would like power, you must request it directly via email to Meghan Gemmell - meghan.gemmell@informa.com, no later than Friday, May 10th.
A backwall popup display under 8x8 is allowed, or other self-provided graphics like pull-up banners – though all must be placed behind the booth and not on the sides of the table. With the hotel’s limited storage space, all spare boxes/cases must be stored under or behind the table.
Exhibitor Breakdown: Following the networking lunch on Day 3 - Thursday, May 23rd, at 1:45 PM. Close of conference is at 3:45 PM.
Show Schedule
Exhibit Hall Hours:
- Monday, May 20th - 4:00 PM - 6:00 PM (Exhibitor Booth Setup Only)
- Tuesday, May 21st - 8:00 AM - 5:45 PM
- Reception: 4:45 PM - 5:45 PM
- Wednesday, May 22nd - 7:45 AM - 6:15 PM
- Reception: 5:15 PM - 6:15 PM
- Thursday, May 23rd - 8:00 AM - 1:45 PM
- Breakdown 1:45 PM
Registration Desk Hours:
- Monday, May 20th - 4:00 PM - 6:00 PM (Exhibitor Booth Setup Only)
- Tuesday, May 21st - 8:00 AM - 5:45 PM
- Wednesday, May 22nd - 7:45 AM - 6:15 PM
- Thursday, May 23rd - 8:00 AM - 1:45 PM
Exhibit Hall Floorplan
Exhibitor Shipping & Handling
AV Request Form
Accommodation
Pricing & Contracting USA 2024 Room Block
Please visit our Plan Your Visit page for full information, including rates and links to make your reservation.
Rooms are limited and the discounted rate will expire in advance of the meeting, so please book as soon as possible.
PLEASE NOTE: All hotel reservations for this conference should be booked directly with the hotels using the provided links only. Informa Connect does not partner with housing bureaus or third party agencies for this event and none are authorized to call or contact you on our behalf.
Sponsor Resource Page
Pricing & Contracting USA 2024 is a face to face event, with a portion live-streamed to a virtual audience. Please prepare the below for the Sponsor Resource Page Demo, Thursday, April 25th at 12:00 PM EST:
Your resource page includes the following opportunities:
- Company name (as it should appear on the app)
- Company About Us: Write a snappy header to let visitors know who you are. (max 150 characters)
- Company description (maximum 1000 words)
- Company logo (400 pixels wide x 180 pixels high - JPG / PNG)
- Videos: provide up to 10 different videos in mp4 format (HD Resolution: 1920x1080 or 1280x720, landscape). Videos over 500mb or 5 minutes in length will fail to upload, so keep them short and interesting!
- Documents: provide up to 10 PDF files that can be downloaded by attendees
- Background Graphic for your page (OPTIONAL): image to increase your company branding on your page. (1250 x 150px; ABSTRACT-no text; JPEG or PNG)
- Thumbnail for Lobby of Sponsor Resource Page: 600 x 250px - ABSTRACT-no text; if you do not provide one, we will upload a generic event one for you.
More deadlines for completing your virtual booth will follow the Sponsor Resource Page demo, which will be recorded.
How to Update Your Sponsor Resource Page
Once you have gathered your Sponsor Resource Page Assets, you will be able to build your company profile within ConnectMe.
Please watch the video on the left on how to update your virtual hub page. You will also receive a copy of the demo's recording after the live-demo date. If you have any questions, please get in touch with Nick: Nicholas.Pappas@informa.com
1. Login - If you're the primary contact for the event, you can login with your email address to edit your booth. The first time you login, you will need to update your profile first.
- Event Portal Login Link: https://lifesciences.connectmeinforma.com/
- User Name: your email address
- Passwordless entry - follow the instructions on the page. If you are not receiving the 4-digit pin, contact Nick Pappas.
2. Click the Sponsor Resource Page Tab - find your company name and click 'Showcase'
3. Click Edit Stand - in the top right corner of your showcase page
4. Change/Update Content - you can add/remove any content in your hub. Click 'Update Showcase Demo' to publish your changes.
Exhibiting Sustainably
At Informa Connect, we have an ambition to become a champion of sustainability within our business and across the specialist markets we serve.
As part of our FasterForward programme, we have committed to a series of specific and ambitious goals and activities that, over a five year period, will help us become an ever more sustainable, high impact business while supporting and accelerating change in our markets.
Better Stands
Through our commitment to the evolution of the exhibitions industry, we aim to ensure that we are delivering the best possible experience for our customers. We believe that by moving away from the use of disposable exhibition booth we will improve the ease, quality, safety and sustainability of the exhibitor experience at our events. Therefore, as part of event regulation we ask that exhibitors do not use disposable booth. Disposable booths are defined as space only stands made to be used only once which are usually constructed from raw materials at the venue during build up and the main structure is disposed of after the event.