EXHIBITOR MANUAL
As a sponsor in this year's program, our number one priority is to deliver you both an outstanding Live and Virtual experience, resulting in more opportunities for networking, brand visibility and lead generation than ever before.
Below you will find information and links that will prepare you for the Life Sciences Pricing & Contracting USA. Please read carefully though each section, and let us know if you have any questions.
SALES
Matt Hannon | 212-600-3408 | matt.hannon@informa.com
OPERATIONS & LOGISTICS
Chabelyz Mejia | 774-407-5229 | chabelyz.mejia@informa.com
CONNECTME PLATFORM
Nick Pappas | 908-489-3789 | nicholas.pappas@informa.com
Event Schedule
Exhibitors may not set up or tear down outside of the specified times without approval from Show Management.
Exhibitor Move In and Move Out
The Exhibit Hall will be in the Franklin Hall A, located on the Fourth Floor.
Exhibition set up hours:
Sunday, May 18th: 3:00PM-5:00PM
Exhibition break down:
Wednesday, May 21st: 1:20PM
Exhibit Hours
Monday, May 19th:
8:00 AM - 6:20 PM
Networking Breakfast: 8:00 AM - 9:00 AM
Networking Break: 10:30 AM - 11:00 AM
Networking Luncheon: 12:25 PM - 1:25 PM
Networking Break: 2:45 PM - 3:15 PM
Networking Reception: 5:20 PM - 6:20 PM
Tuesday, May 20th:
7:00 AM - 6:30 PM
Networking Breakfast: 7:00 AM - 7:45 AM
Networking Break: 10:40 AM - 11:20 AM
Networking Luncheon: 12:40 PM - 1:40 PM
Networking Break: 3:40 PM - 4:10 PM
Networking Reception: 5:30 PM - 6:30 PM
Wednesday, May 21st:
7:30 AM - 1:20 PM
Networking Breakfast: 7:30 AM - 8:00 AM
Networking Break: 10:30 AM - 11:00 AM
Networking Luncheon: 12:20 PM - 1:20 PM
Deadlines
Please review this list of important deadlines for both the In-Person and Virtual Event:
Monday, May 5th:
- Pass Registration Due
Thursday, May 15th:
- Tracking for booth materials due to Informa Connect
- Earliest date for packages to arrive at hotel
Pass Registration Due - Friday, May 5th
Complimentary Passes
The primary contact from each company will receive a unique activation link and details of how to create an account on our registration portal, Visit Connect, to register your complimentary passes for the in-person event. All in-person passes will receive logins for the event platform, ConnectMe.
You are entitled to a certain number of complimentary registration passes per your agreement. If you are unsure of how many passes you have used, or what is included within your package, please contact Chabelyz Mejia
Instructions on how to register your complimentary passes will be communicated via email through the Exhibitor Kit. If you have any changes to registered passes after submitting, please contact Chabelyz Mejia
Speakers will automatically be registered and do not count towards your complimentary pass allotment. If you have not yet submitted your speaker details, please send to your producer as soon as possible. Speakers will be contacted directly with further information about their participation.
Additional Passes
If your need to register for additional sponsor passes over your allocation, please contact Matt Hannon - matt.hannon@informa.com.
If you need to register for additional conference passes over your allocation - this can be handled through delegate sales: George Barber - george.barber@informa.com
Exhibitor Setup
As part of our customer service to the exhibitors, please send the tracking numbers for any boxes/booths shipped. Our show management team will help track packages on-site should any issues or delays arise.
For shipping details and package handling costs please see the attached file.
For shipping, please label with the below:
Company & Onsite Contact Name
Number of boxes (i.e. 1 of 3, 2 of 3, etc.)
Informa Connect/P&C USA
Philadelphia Marriott Downtown
1201 Market Street
Philadelphia, PA 19107
Please send complete tracking information by Thursday, May 15th to Chabelyz Mejia
Booth Setup & Breakdown
Booth Setup: Sunday, May 18th, 3:00 PM - 5:00 PM
Booth setup will begin at 3:00 PM on Sunday, May 18th in Franklin A, and close at 5:00 PM. The hall will reopen at 8:00 AM the following morning for attendees.
Each exhibit will be 8’ inline booth space for a tabletop exhibit. Included in the booth space is a 6’ table, and 2 chairs.
If you would like power, you must request it directly from Encore. Link is listed Below!
A backwall popup display under 8x8 is allowed, or other self-provided graphics like pull-up banners – though all must be placed behind the booth and not on the sides of the table. With the hotel’s limited storage space, all spare boxes/cases must be stored under or behind the table.
Exhibitor Breakdown: Wednesday, May 21st, 1:20PM
Show Schedule
Exhibit Hall Hours:
- Sunday, May 18th - 3:00 PM - 5:00 PM (Exhibitor Booth Setup Only)
- Monday, May 19th - 8:00 AM - 6:20 PM
- Reception: 5:20 PM - 6:20 PM
- Tuesday, May 20th - 7:00 AM - 6:30 PM
- Reception: 5:30 PM - 6:30 PM
- Wednesday, May 21st - 7:30 AM - 1:20PM
- Breakdown: 1:20PM
Registration Desk Hours:
- Monday, May 19th - 8:00 AM - 6:20 PM
- Tuesday, May 20th - 7:00 AM - 6:30 PM
- Wednesday, May 21st - 7:30 AM - 3:20 PM
Exhibit Hall Floorplan
Exhibitor Shipping & Handling
AV Request Form
Encore Ordering Page - Electricity
Accommodation
Pricing & Contracting USA 2025 Room Block
Please visit our Plan Your Visit page for full information, including rates and links to make your reservation.
Rooms are limited and the discounted rate will expire in advance of the meeting, so please book as soon as possible.
PLEASE NOTE: All hotel reservations for this conference should be booked directly with the hotels using the provided links only. Informa Connect does not partner with housing bureaus or third party agencies for this event and none are authorized to call or contact you on our behalf.
Lead Retrieval
Lead Retrieval will be available through ConnectMe/Visit Connect to all exhibitors and sponsors who opted in via their contract.
Lead Retrieval Setup
This is done via the same portal as pass registration. Your main company contact can login to the dashboard to see the options "TEAM", "QUESTIONS" and "LEADS" on the left hand side:
- TEAM – register your colleagues attending the show and they will automatically be setup to scan badges onsite to create your leads
- QUESTIONS – add an unlimited amount of qualifying questions for your leads
- LEADS – this will show a comprehensive, real-time list of leads scanned by your entire onsite team
Your Full Lead Report
Your leads will be available within your Lead Insights dashboard on Visit Connect. You will receive an email from leadinsights.lifesciences@informa.com with instructions on your access before the event begins.
Sponsor Resource Page
Pricing & Contracting USA 2025 is a face to face event, with a portion live-streamed to a virtual audience.
Your resource page includes the following opportunities:
- Company name (as it should appear on the app)
- Company About Us: Write a snappy header to let visitors know who you are. (max 150 characters)
- Company description (maximum 1000 words)
- Company logo (400 pixels wide x 180 pixels high - JPG / PNG)
- Videos: provide up to 10 different videos in mp4 format (HD Resolution: 1920x1080 or 1280x720, landscape). Videos over 500mb or 5 minutes in length will fail to upload, so keep them short and interesting!
- Documents: provide up to 10 PDF files that can be downloaded by attendees
- Background Graphic for your page (OPTIONAL): image to increase your company branding on your page. (1250 x 150px; ABSTRACT-no text; JPEG or PNG)
- Thumbnail for Lobby of Sponsor Resource Page: 600 x 250px - ABSTRACT-no text; if you do not provide one, we will upload a generic event one for you.
How to Update Your Sponsor Resource Page
Once you have gathered your Sponsor Resource Page Assets, you will be able to build your company profile within ConnectMe.
Please watch the video on the left on how to update your virtual hub page. If you have any questions, please get in touch with Nick: Nicholas.Pappas@informa.com
1. Login - If you're the primary contact for the event, you can login with your email address to edit your booth. The first time you login, you will need to update your profile first.
- Event Portal Login Link: https://lifesciences.connectmeinforma.com/
- User Name: your email address
- Passwordless entry - follow the instructions on the page. If you are not receiving the 4-digit pin, contact Nick Pappas.
2. Click the Sponsor Resource Page Tab - find your company name and click 'Showcase'
3. Click Edit Stand - in the top right corner of your showcase page
4. Change/Update Content - you can add/remove any content in your hub. Click 'Update Showcase Demo' to publish your changes.
Exhibiting Sustainably
At Informa Connect, we have an ambition to become a champion of sustainability within our business and across the specialist markets we serve.
As part of our FasterForward programme, we have committed to a series of specific and ambitious goals and activities that, over a five year period, will help us become an ever more sustainable, high impact business while supporting and accelerating change in our markets.
Exhibitor Sustainability Checklist
Firstly we have put together a useful checklist for you to follow on how you can exhibit at our event more sustainably - click here to learn more
Better Stands
Through our commitment to the evolution of the exhibitions industry, we aim to ensure that we are delivering the best possible experience for our customers. We believe that by moving away from the use of disposable exhibition booth we will improve the ease, quality, safety and sustainability of the exhibitor experience at our events. Therefore, as part of event regulation we ask that exhibitors do not use disposable booth. Disposable booths are defined as space only stands made to be used only once which are usually constructed from raw materials at the venue during build up and the main structure is disposed of after the event.
More Info on Better Stands - click here
**We are specifying that any freebuild exhibitors must demonstrate evidence at both the design concept and build methodology that your stand’s core structural materials are re-useable or recycled