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Pricing & Contracting USA 2024
May 21-23, 2024
Delivered as a Hybrid EventHilton New Orleans Riverside, New Orleans, LA

EXHIBITOR MANUAL

As a sponsor in this year's program, our number one priority is to deliver you both an outstanding Live and Virtual experience, resulting in more opportunities for networking, brand visibility and lead generation than ever before.

Below you will find information and links that will prepare you for the Life Sciences Pricing & Contracting USA. Please read carefully though each section, and let us know if you have any questions.

SALES

Derek Tagliarino | +1-212-600-3433 | derek.tagliarino@informa.com 

Steven Markos | +1-978-580-9288 | steven.markos@informa.com

OPERATIONS & LOGISTICS

Sponsor Logistics - Meghan Gemmell | +1-212-600-3438 | meghan.gemmell@informa.com

Speaking Operations - Chabelyz Mejia | +1-774-407-5229 | chabelyz.mejia@informa.com

Lead Operations - Bridget Sullivan | +1-617-620-8691 | bridget.sullivan@informa.com 

Deadlines

Please review this list of important deadlines for both the In-Person and Virtual Event:

Thursday, April 13th:

  • Sponsor Resources (no submission necessary, though you will use these to build your Sponsor Resource Hub within the ConnectMe platform)
  • Sponsor Resource Hub Demo (this will be recorded and available for your reference) You will receive a calendar invite for the demo, taking place at 11:00 AM EST.

Tuesday, April 25th:

  • Speaker Bios/Photos Due
  • Pass Registration Due

Tuesday, May 2nd:

  • Slides/Presentation Decks Due
    • If you would prefer to provide your presentation once onsite, please let Chabelyz Mejia know, and we can plan for that arrangement
  • Last chance to opt in for power at your booth - request via email to Meghan Gemmell

Thursday, May 11th:

  • Tracking for booth materials due to Informa Connect
  • Earliest date for packages to arrive at hotel

Event Schedule

Exhibitors may not set up or tear down outside of the specified times without approval from Show Management.

Exhibitor Move In and Move Out

The Exhibit Hall will be in Blue Room Prefunction, located on the Ground Floor.

Exhibition set up hours: 
Monday, May 15th: 4:30 PM - 6:30 PM

Exhibition break down: 
Thursday, May 18th: 1:45 PM - 4:00 PM 

Exhibit Hours

Tuesday, May 16th:

7:00 AM - 6:30 PM

Networking Breakfast: 7:00 AM - 8:30 AM
Networking Break: 10:15 AM - 10:45 AM
Networking Luncheon: 12:00 PM - 1:00 PM
Networking Break: 3:00 PM - 3:30 PM
Networking Reception: 5:30 PM - 6:30 PM

Wednesday, May 17th:

7:15 AM - 6:20 PM

Networking Breakfast: 7:15 AM - 8:15 AM
Networking Break: 10:45 AM - 11:15 AM
Networking Luncheon: 12:25 PM - 1:45 PM
Networking Break: 3:00 PM - 3:45 PM
Networking Reception: 5:20 PM - 6:20 PM

Thursday, May 18th:

7:30 AM - 1:45 PM

Networking Breakfast: 7:30 AM - 8:15 AM
Networking Break: 10:45 AM - 11:15 AM
Networking Luncheon: 12:45 PM - 1:45 PM

Pass Registration Due - Tuesday, April 25th

Complimentary Passes

The primary contact from each company will receive a unique activation link and details of how to create an account on our registration portal, Visit Connect, to register your complimentary passes for the in-person event. All in-person passes will receive logins for the event platform, ConnectMe.

You are entitled to a certain number of complimentary registration passes per your agreement. If you are unsure of how many passes you have used, or what is included within your package, please contact Meghan Gemmell - Meghan.Gemmell@informa.com

Instructions on how to register your complimentary passes will be communicated via email through the Exhibitor Kit.  If you have any changes to registered passes after submitting, please contact Meghan Gemmell.

Speakers will automatically be registered and do not count towards your complimentary pass allotment. If you have not yet submitted your speaker details, please send to Chabelyz Mejia as soon as possible.  Speakers will be contacted directly with further information about their participation.  

Additional Passes

If your need to register for additional sponsor passes over your allocation, please contact Derek Tagliarino - derek.tagliarino@informa.com or Steve Markos - steven.markos@informa.com.

If you need to register for additional conference passes over your allocation - this can be handled through delegate sales: Scott Francis - scott.francis@informa.com

Exhibitor Setup

As part of our customer service to the exhibitors, please send the tracking numbers for any boxes/booths shipped. Our show management team will help track packages on-site should any issues or delays arise. 


For shipping, please label with the below:

Omni Shoreham Hotel
C/O Gary Jones, Shipping & Receiving Coordinator
Informa Pricing & Contracting / COMPANY NAME & CONTACT
Box ___ of ____
202-234-0700
2500 Calvert St. NW
Washington, DC 20008


Please send complete tracking information by Thursday, May 11th to Meghan Gemmell - meghan.gemmell@informa.com

Booth Setup & Breakdown

Booth Setup: Monday, May 15th, 4:30 PM - 6:30 PM

Booth setup will begin at 4:30 PM on Monday, May 15th in Blue Room Prefunction, and close at 6:30 PM.  The hall will reopen at 7:00 AM the following morning for attendees. Understanding that we have 3 events throughout the week, the Exhibit Hall is a shared space. Once attendees enter the Hall for breakfast Tuesday at 7:00 AM, you will not be permitted to setup. We thank you for understanding.

Each exhibit will be 8’ inline booth space for a tabletop exhibit. Included in the booth space is a 6’ table, and 2 chairs. Please let us know if you would like access to power prior to arrival. The deadline to request is Tuesday, May 2nd.

A backwall popup display under 8x8 is allowed, or other self-provided graphics like pull-up banners – though all must be placed behind the booth and not on the sides of the table. With the hotel’s limited storage space, all spare boxes/cases must be stored under or behind the table.

Exhibitor Breakdown: Following the networking lunch on Day 3 - Thursday, May 18th, at 1:45 PM. Close of conference is at 3:10 PM. Understanding that we have 3 events throughout the week, the Exhibit Hall is shared amongst all 3. This means that you cannot breakdown before all 3 events have wrapped. We thank you for your understanding.

Show Schedule

Exhibit Hall Hours: 

  • Monday, May 15th - 4:30 PM - 6:30 PM (Exhibitor Booth Setup Only)
  • Tuesday, May 16th - 7:00 AM - 6:30 PM
    • Reception: 5:30 PM - 6:30 PM
  • Wednesday. May 17th - 7:15 AM - 6:20 PM
    • Reception: 5:20 PM - 6:20 PM
  • Thursday, May 18th - 7:30 AM - 1:45 PM
    • Breakdown 1:45 PM

Registration Desk Hours:

  • Monday, May 15th - 4:30 PM - 6:30 PM (Exhibitor Booth Setup Only)
  • Tuesday, May 16th - 7:00 AM - 6:30 PM
  • Wednesday, May 17th - 7:15 AM - 6:20 PM
  • Thursday, May 18th - 7:30 AM - 1:45 PM
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Exhibitor Shipping & Handling


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AV Request Form


Download Now

If ordering AV, our partners at Metro MultiMedia may assist. Please fill in the form and submit to info@metromultimedia.com.

Accommodation

Pricing & Contracting USA 2023 Room Block 

**Our discounted room block at the host venue, The Omni Shoreham Hotel, is now fully booked for the nights of this event. Informa Connect has gathered local hotels in the area to assist you with accommodations. Visit the Hotel Map for more information.

PLEASE NOTE: All hotel reservations for this conference should be booked directly with the hotels using the provided links only. Informa Connect does not partner with housing bureaus or third party agencies for this event and none are authorized to call or contact you on our behalf.

How to Update Your Sponsor Resource Page

Once you have gathered your Sponsor Resource Page Assets, you will be able to build your company profile within ConnectMe.

Please watch the video on the left on how to update your virtual hub page. You will also receive a copy of the demo's recording after the live-demo date. If you have any questions, please get in touch with Justine: Justine.Comeau@informa.com

1. Login - If you're the primary contact for the event, you can login with your email address to edit your booth. The first time you login, you will need to update your profile first. 

  • Event Portal Login Link: https://lifesciences.connectmeinforma.com/
  • User Name: your email address
  • Passwordless entry - follow the instructions on the page. If you are not receiving the 4-digit pin, contact Justine Comeau.

2. Click the Sponsor Resource Page Tab - find your company name and click 'Showcase'

3. Click Edit Stand - in the top right corner of your showcase page 

4. Change/Update Content - you can add/remove any content in your hub. Click 'Update Showcase Demo' to publish your changes. 

Exhibiting Sustainably

At Informa Connect, we have an ambition to become a champion of sustainability within our business and across the specialist markets we serve. 

As part of our FasterForward programme, we have committed to a series of specific and ambitious goals and activities that, over a five year period, will help us become an ever more sustainable, high impact business while supporting and accelerating change in our markets. 

Better Stands

Through our commitment to the evolution of the exhibitions industry, we aim to ensure that we are delivering the best possible experience for our customers. We believe that by moving away from the use of disposable exhibition booth we will improve the ease, quality, safety and sustainability of the exhibitor experience at our events. Therefore, as part of event regulation we ask that exhibitors do not use disposable booth. Disposable booths are defined as space only stands made to be used only once which are usually constructed from raw materials at the venue during build up and the main structure is disposed of after the event.