EXHIBITOR MANUAL
As a sponsor in this year's program, our number one priority is to deliver you both an outstanding Live and Virtual experience, resulting in more opportunities for networking, brand visibility and lead generation than ever before.
Below you will find information and links that will prepare you for the Transparency, Aggregate Spend & HCP Engagement 2024 Event. Please read carefully though each section, and let us know if you have any questions.
SALES
Steve Markos | +1 212-600-3439 | steven.markos@informa.com
OPERATIONS & LOGISTICS
Kristin Wittreich | +1 862-386-1065 | kristin.wittreich@informa.com
CONNECTME PORTAL
Justine Comeau | +1 929-255-0763 | justine.comeau@informa.com
Deadlines
Please review this list of important deadlines for the event:
Monday, July 29th:
- Speaker Bios/Photos Due
- Pass Registration Due
Monday, August 5th:
- Slides/Presentation Decks Due
- If you would prefer to provide your presentation once onsite, please let Meghan Gemmell know, and we can plan for that arrangement
Thursday, August 9th:
- Tracking for booth materials due to Informa Connect
- Earliest date for packages to arrive at hotel
Event Schedule
Exhibitors may not set up or tear down outside of the specified times without approval from Show Management.
Exhibitor Move In and Move Out
The Exhibit Hall will be in the Salon I, located on the Fifth Floor.
Exhibition set up hours:
Monday, August 12th: 4:00 PM - 6:00 PM
Exhibition break down:
Thursday, August 15th: 1:30 PM - 4:00 PM
Exhibit Hours
Tuesday, August 13th
7:45AM - 6:10PM
Pre-Conference Registration & Networking Breakfast: 7:45AM - 8:30AM
Networking Break: 10:00AM - 10:30AM
Main Conference Registration & Networking Luncheon: 12:00PM - 1:00PM
Networking Break: 2:30PM - 3:00PM
Networking Reception: 5:10PM - 6:10PM
Wednesday, August 14th
8:15AM - 5:00PM
Networking Breakfast: 8:15AM - 8:45AM
Networking Break: 10:30AM - 11:00AM
Networking Luncheon: 12:30PM - 1:30PM
Networking Break: 3:00PM - 3:30PM
Thursday, August 15th
8:00AM - 1:30PM
Networking Breakfast: 8:00AM - 8:45AM
Networking Break: 10:30AM - 11:15AM
Networking Luncheon: 12:15PM - 1:30PM
Close of Conference: 3:00PM
Booth Space
Your Booth Space:
Standard size booth will be set with:
- Booth Size 8'x10'
- (1) 6 Foot Table with (2) Chairs
- Please note: The Facility is Carpeted
NOT Included with Your Booth:
- Internet (Hard Wired)
- Please note: There will be complimentary WiFi available in the exhibit hall
- Audio Visual - linked below
- Electricity - If you'd like to order power for your booth, please click here.
AV Request Form
Pass Registration Due - Monday, July 29th
Complimentary Passes
The primary contact from each company will receive a unique activation link and details of how to create an account on our registration portal, Visit Connect, to register your complimentary passes for the in-person event. All in-person passes will receive logins for the event platform, ConnectMe.
You are entitled to a certain number of complimentary registration passes per your agreement. If you are unsure of how many passes you have used, or what is included within your package, please contact Kristin Wittreich -Kristin Wittreich
Instructions on how to register your complimentary passes will be communicated via email from the Visit Connect platform. If you have any changes to registered passes after submitting, or have questions in how to register your passes, please contact Kristin Wittreich.
Speakers will automatically be registered and do not count towards your complimentary pass allotment. If you have not yet submitted your speaker details, please send to Meghan Gemmell as soon as possible. Speakers will be contacted directly with further information about their participation.
Additional Passes
If you need to register for additional sponsor passes over your allocation, please contact Steve Markos -Steven.Markos@informa.com
If you need to register for additional conference passes, please contact Tayla Thomas - Tayla.Thomas@informa.com
Exhibitor Setup
As part of our customer service to the exhibitors, please send the tracking numbers for any boxes/booths shipped. Our show management team will help track packages on-site should any issues or delays arise.
For shipping, please label with the below:
ATTN: (Your Company & Exhibitor Contact On-Site)
Number of Boxes (i.e. 1 of 3, ect)
Informa/ Transparency & Agg Spend
The Ritz-Carlton, Tysons Corner
1700 Tysons Boulevard
McLean, VA 22102
Please send complete tracking information by Wednesday, August 7th to Kristin Wittreich - kristin.wittreich@informa.com
Booth Setup & Breakdown
Booth Setup: Monday, August 12th, 4:00 PM - 6:00 PM
Booth setup will begin at 4:00 PM on Monday, August 12th in Salon I, and close at 6:00 PM. The hall will reopen at 7:45 AM the following morning for attendees.
Each exhibit will be 8’ inline booth space for a tabletop exhibit. Included in the booth space is a 6’ table, and 2 chairs.
A backwall popup display under 8x8 is allowed, or other self-provided graphics like pull-up banners – though all must be placed behind the booth and not on the sides of the table. With the hotel’s limited storage space, all spare boxes/cases must be stored under or behind the table.
Exhibitor Breakdown: Following lunch on Day 3 - Thursday, August 15th, at 1:30 PM. Close of conference is at 3:00 PM.
Show Schedule
Exhibit Hall Hours:
- Monday, August 12th - 4:00 PM - 6:00 PM (Exhibitor Booth Setup Only)
- Tuesday, August 13th - 7:45 AM - 6:10 PM
- Reception: 5:10 PM - 6:10 PM
- Wednesday, August 14th - 8:15 AM - 5:00 PM
- Thursday, August 15th - 8:00 AM - 1:30 PM
- Breakdown 1:30 PM
Registration Desk Hours:
- Tuesday, August 12th - 7:45 AM - 6:10 PM
- Pre-Conference: 7:45 AM - 8:30 AM
- Main Conference: 12:00 PM - 1:00 PM
- Wednesday, August 13th - 8:15 AM - 5:00 PM
- Thursday, August 14th - 8:00 AM - 3:00 PM
2024 Exhibit Hall Floorplan
Exhibitor Shipping & Handling
LEAD RETRIEVAL
Lead retrieval at Transparency, Aggregate Spend & HCP Engagement 2024, Face to Face event, is a part of your package at no extra charge.
The main contact for the booth will receive a link is to create questions for lead retrieval and access the leads your team collected after the event. Only the main contact will have access to it. After the event you will be able to download the leads into an excel sheet and email them to your team.
Your team will automatically have access to scan badges on site at the event through the ConnectMe app. An email will be going out to all registered attendees for the event with how to log into the ConnectMe app. Once they log in they will see the option to click on lead retrieval where they will be able to scan badges.
For Lead Insights questions, please reach out to Sofia Munoz - sofia.munoz@informa.com.
Accommodation
Transparency, Aggregate Spend & HCP Engagement 2024 Room Block
Please visit our Plan Your Visit page for full information, including rates and links to make your reservations.
PLEASE NOTE: All hotel reservations for this conference should be booked directly with the hotels using the provided links only. Informa Connect does not partner with housing bureaus or third party agencies for this event and none are authorized to call or contact you on our behalf.
Sponsor Resource Page
Transparency, Aggregate Spend & HCP Engagement 2024 is a face to face event, with a portion live-streamed to a virtual audience. Please prepare the below for the Sponsor Resource Page
Your resource page includes the following opportunities:
- Company name (as it should appear on the app)
- Company About Us: Write a snappy header to let visitors know who you are. (max 150 characters)
- Company description (maximum 1000 words)
- Company logo (400 pixels wide x 180 pixels high - JPG / PNG)
- Videos: provide up to 10 different videos in mp4 format (HD Resolution: 1920x1080 or 1280x720, landscape). Videos over 500mb or 5 minutes in length will fail to upload, so keep them short and interesting!
- Documents: provide up to 10 PDF files that can be downloaded by attendees
- Background Graphic for your page (OPTIONAL): image to increase your company branding on your page. (1250 x 150px; ABSTRACT-no text; JPEG or PNG)
- Thumbnail for Lobby of Sponsor Resource Page: 600 x 250px - ABSTRACT-no text; if you do not provide one, we will upload a generic event one for you.
How to Update Your Sponsor Resource Page
Once you have gathered your Sponsor Resource Page Assets, you will be able to build your company profile within ConnectMe.
Please watch the video on the left on how to update your virtual hub page. You will also receive a copy of the demo's recording after the live-demo date. If you have any questions, please get in touch with Justine: Justine.Comeau@informa.com
1. Login - If you're the primary contact for the event, you can login with your email address to edit your booth. The first time you login, you will need to update your profile first.
- Event Portal Login Link: https://lifesciences.connectmeinforma.com/
- User Name: your email address
- Passwordless entry - follow the instructions on the page. If you are not receiving the 4-digit pin, contact Justine Comeau.
2. Click the Sponsor Resource Page Tab - find your company name and click 'Showcase'
3. Click Edit Stand - in the top right corner of your showcase page
4. Change/Update Content - you can add/remove any content in your hub. Click 'Update Showcase Demo' to publish your changes.
Exhibiting Sustainably
Sustainability is increasingly important to event attendees. Exhibiting at Transparency, Aggregate Spend & HCP Engagement 2024 gives you the opportunity to highlight your company’s sustainability credentials and align with an event that champions sustainability. To ensure that your company and exhibition stand are aligned with Informa’s sustainability goals:
- View the Exhibitor Checklist and Better Stands Framework here and consider the steps as you plan your event
- Ensure that your stand is compliant with Informa’s Better Stands program framework - Please share this guidelines document with your stand contractor
Better Stands – Space Only Stands
Better Stands is an Informa wide program aiming to ensure that all core elements of Space only exhibitor stands are reusable. Help us to reduce the environmental impact of Transparency, Aggregate Spend & HCP Engagement 2024 by committing to the Better Stands program framework and show that your company values being part of sustainable and socially responsible events.
What’s in it for me?
- A better quality, more attractive & sustainable stand
- Opportunity to promote the sustainable credentials of your brand
- Smoother, more efficient build up and breakdown periods
- Lower work hours and reduced construction costs
- Reduce or eradicate your waste bill
What do I need to do?
To make your commitment to Better Stands and contribute to a more sustainable event:
- Familiarize yourself with the Better Stands framework
- Share the guidelines with your contractor before they begin designing your stand
- Ensure your stand reaches at least a bronze level, meaning the stand structure and walls, platform or raised flooring, furniture, equipment and lighting are all reused – Please demonstrate this in your risk assessment and method statement see above
- Ensure that the submitted stand design clearly communicates how you will meet the Better Stands guideline