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Transparency, Aggregate Spend & HCP Engagement 2022

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Delivered as a Hybrid Event August 9-11, 2022
McLean, VA ● The Ritz-Carlton, Tysons Corner

EXHIBITOR MANUAL

As a sponsor in this year's program, our number one priority is to deliver you both an outstanding Live and Virtual experience, resulting in more opportunities for networking, brand visibility and lead generation than ever before.

Below you will find information and links that will prepare you for the Transparency, Aggregate Spend & HCP Engagements Congress. Please read carefully though each section, and let us know if you have any questions.

Sales

John Egan | +1-908-310-7683 | john.egan@informa.com
Derek Tagliarino | +1-212-600-3433 | derek.tagliarino@informa.com 

Operations 

Sponsor Operations - Meghan Gemmell | +1-212-600-3438 | meghan.gemmell@informa.com
Speaker Operations - Bridget Sullivan | +1-617-620-8691 | bridget.sullivan@informa.com 


Deadlines

Please review this list of important deadlines for both the In-Person and Virtual Event:

Thursday, June 30th:

  • Virtual Sponsor Hub Assets (no submission necessary, though you will use these to build your Virtual Sponsor Hub)
  • Virtual Sponsor Hub Demo (this will be recorded and available for your reference).  A calendar invitation will be shared via email.

Wednesday, July 20th: 

  • Speaker Bios/Photos Due
  • Pass Registration Due

Wednesday, July 27th: 

  • Slides/Presentation Decks Due

Thursday, August 4th:

  • Tracking for booth materials due to Informa Connect
  • Earliest date for packages to arrive at hotel

Pass Registration Due - Wednesday, July 20th

Complimentary Passes

The primary contact from each company will receive a unique activation link and details of how to create an account on our registration portal, Visit Connect, to register your complimentary Main Conference and Booth Staff passes for the in-person event. All in-person passes will be automatically registered for the virtual event.

You are entitled to a certain number of complimentary registration passes per your agreement. If you are unsure of how many passes you have used, or what is included within your package, please contact Meghan Gemmell - Meghan.Gemmell@informa.com

Instructions on how to register your complimentary passes will be communicated via email through the Exhibitor Manual Kit.  If you have any changes to registered passes after submitting, please contact Meghan Gemmell

Speakers will automatically be registered and do not count towards your complimentary booth pass allotment. If you have not yet submitted your speaker details, please send to Meghan Gemmell as soon as possible.  Speakers will be contacted directly with further information about their participation.  

Additional Passes

If your need to register for additional booth passes over your allocation, please contact your sales manager:

If you need to register for additional conference passes over your allocation - this can be handled through delegate sales: Juliet Nelson - juliet.nelson@informa.com

HYBRID EVENT - AUGUST 9-11

As Transparency, Aggregate Spend & HCP Engagements Congress 2022 is a hybrid event, we will be live-streaming a portion of the in-person content to a virtual audience.
Following the in-person dates, a portion of the live session recordings will be housed in our on-demand section within the ConnectMe portal.

Your virtual sponsor hub allows you to connect directly with attendees and is a place for you to display content such as videos, images and documents. Attendees can connect with you via video chat and messenger functions and you are able to host 1-2-1 meetings.

We will be scheduling a demo to run through the platform and show you how to edit your booth. 

Virtual Sponsor Hub Demo: Thursday, June 30th @ 11:00am EST

Please prepare the following information:

  • Company name
  • Company description (500 characters max with spaces)
  • Company logo (500 x 300 px with transparent background)
  • Company website URL
  • Videos: up to 3 (5min max each) - HD 1920 x 1080 px or 1280 x 720 px - MP4
  • Social Media Links (Facebook, Twitter, Instagram & LinkedIn are possible, but not required)
  • Downloads - up to 3 - PDFs
  • Background Image/Color Image (1250 x 150px (landscape), jpg or png format)
  • Banner Image (600 x 250 px, jpg or png format)

We will record this demo for your reference as you build your Virtual Sponsor Hub. If you have any questions or concerns when building your booth, please contact Jaclyn Bianchi with our Digital Team: jaclyn.bianchi@informa.com

Virtual Sponsor Hub Demo: Thursday, June 30th @ 11am EST

Once you have gathered your Virtual Sponsor Hub Assets, you will be able to build your company profile within ConnectMe.

Please watch the video on the left on how to update your virtual hub page. You will also receive a copy of the demo's recording, after June 30th.
If you have any questions, please get in touch with Jaclyn: jaclyn.bianchi@informa.com

1. Login - If you're the primary contact for the event, you can login with your email address to edit your booth. The first time you login, you will need to update your profile first. 

  • Virtual Event Login Link: https://lifesciences.connectmeinforma.com/welcome-desk
  • User Name: your email address (if you have participated at an event with us already, please use your existing login/password)
  • Passwordless entry - follow the instructions on the page. If you have trouble with the 'magic link' contact Jaclyn Bianchi

2. Click the Sponsor Hub Tab - find your company name and click 'Showcase'

3. Click Edit Stand - in the top right corner of your showcase page 

4. Change/Update Content - you can add/remove any content in your hub. Click 'Update Showcase Demo' to publish your changes. 

Accommodation

Transparency, Aggregate Spend & HCP Engagements Congress 2022 Room Block

Please visit our Pricing & Venue page for full information, including rates and links to make your reservations

Exhibitor Setup

Shipping - Tracking Numbers

As part of our customer service to the exhibitors, please send the tracking numbers for any boxes/booths shipped. Our show management team will help track packages on-site should any issues or delays arise. 


For shipping, please label with the below:

ATTN: Company & Onsite Contact Name
Number of boxes (i.e. 1 of 3, 2 of 3, etc.)
Informa Connect/Agg Spend

The Ritz-Carlton, Tyson's Corner
1700 Tysons Boulevard
McLean, VA 22102

Please send complete tracking information by Thursday, August 4th to Meghan Gemmell - meghan.gemmell@informa.com

Booth Setup - Monday, August 8th

Booth Setup: Monday, August 8th from 4:00pm-6:00pm

Booth setup will begin at 4pm on Monday, August 8th in Salon I, and close at 6pm.  The hall will reopen at 7:30am the following morning for attendees.

Each exhibit will be 8’ inline booth space for a tabletop exhibit. Included in the booth space is a 6’ table, and 2 chairs. Please let us know if you would like access to power prior to arrival.


A backwall popup display under 8x8 is allowed, or other self-provided graphics like pull-up banners – though all must be placed behind the booth and not on the sides of the table. With the hotel’s limited storage space, all spare boxes/cases must be stored under or behind the table.

Exhibitor breakdown will be following the morning break on Day 3, Wednesday, August 11th, at 10:30am. Close of conference is at 12:00pm.

Show Schedule

Exhibit Hall Hours:
 

  • Tuesday, August 9th - 7:30am - 6:00pm
  • Wednesday, August 10th - 8:00am - 5:45pm
  • Thursday, August 11th - 8:00am - 10:30am

Registration Desk Hours:

  • Monday, August 8th - 4:00pm - 6:00pm (Exhibitor Booth Setup Only)
  • Tuesday, August 9th - 7:30am - 6:00pm
  • Wednesday, August 10th - 8:00am - 5:45pm
  • Thursday, August 11th - 8:00am - 12:00pm
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SHIPPING & HANDLING INSTRUCTIONS - PLEASE DOWNLOAD


Exhibiting Sustainably

At Informa Connect, we have an ambition to become a champion of sustainability within our business and across the specialist markets we serve. 

As part of our FasterForward programme, we have committed to a series of specific and ambitious goals and activities that, over a five year period, will help us become an ever more sustainable, high impact business while supporting and accelerating change in our markets. 

EXHIBITOR SUSTAINABILITY CHECKLIST 

Firstly we have put together a useful checklist for you to follow on how you can exhibit at our event more sustainably - click here to learn more

BETTER STANDS 

Through our commitment to the evolution of the exhibitions industry, we aim to ensure that we are delivering the best possible experience for our customers. We believe that by moving away from the use of disposable exhibition booth we will improve the ease, quality, safety and sustainability of the exhibitor experience at our events. Therefore, as part of event regulation we ask that exhibitors do not use disposable booth. Disposable booths are defined as space only stands made to be used only once which are usually constructed from raw materials at the venue during build up and the main structure is disposed of after the event. For more information and support, please contact meghan.gemmell@informa.com

MORE INFO ON BETTER STANDS - click here

**We are specifying that any freebuild exhibitors must demonstrate evidence at both the design concept and build methodology that your stand’s core structural materials are re-useable or recycled  

Informa AllSecure

Transparency, Aggregate Spend & HCP Engagement Strategies Congress In-Person Experience will be organized in accordance with Informa's AllSecure Health and Safety Standard

Informa AllSecure is Informa’s approach to enhanced health and safety standards at our events following COVID-19. As the world’s leading events’ organizer, Informa has developed a detailed set of enhanced measures to provide the highest levels of hygiene and safety at its events, providing everyone with reassurance and confidence they are participating in a safe and controlled environment.

For further details on our 10 Key Commitments, please click here