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Life Sciences Accounting & Reporting Congress
Delivered as a Hybrid Event
March 14-16, 2023Loews Philadelphia Hotel • Philadelphia, PA

WELCOME TO THE ACCOUNTING AND REPORTING EXHIBITOR MANUAL, 2022

As a sponsor in this year's program, our number one priority is to deliver you both an outstanding Live and Virtual experience, resulting in more opportunities for networking, brand visibility and lead generation than ever before.

Below you will find information and links that will prepare you for the Life Sciences Accounting & Reporting Congress. Please read carefully though each section, and let us know if you have any questions.

Sales | Abigail Mlynek | +212 600 3432  | Abigail.Mlynek@informa.com

Sponsor Logistics | Timothy Berry | +617 272 5703 | Timothy.Berry@informa.com

Speaker Operations | Bridget Sullivan | +617 620 8691 | Bridget.Sullivan@Informa.com

Deadlines

Please review this list of important deadlines for the Live and Virtual Events:


AS SOON AS POSSIBLE - No Later than Friday, March 4th

  • Speaker Bios/Photos Due
  • Pass Registration Due
  • Booth Power Requirements due to Timothy Berry

Thursday, February 24th:

  • Virtual Exhibit Booth Demo

Wednesday, March 9th:

  • Slides/Presentation Decks Due

Wednesday, March 16th:

  • Tracking for booth materials due to Informa Connect
  • Earliest date for packages to arrive at hotel

Pass Registration Due - AS SOON AS POSSIBLE (No Later than Friday, March 4th)

Complimentary Passes

You are entitled to a certain number of complimentary registration passes per your agreement. If you are unsure of how many passes you have used, or what is included within your package, please contact Timothy Berry - timothy.berry@informa.com

Instructions on how to register your complimentary passes will be communicated via email.  If you have any changes to registered passes after submitting, please contact Timothy Berry.

Speakers will automatically be registered and do not count towards your complimentary booth pass allotment. If you have not yet submitted your speaker details, please send to Bridget Sullivan as soon as possible.  Speakers will be contacted directly with further information about their participation.  

Additional Passes

If your need to register for additional passes over your allocation, please contact your sales representative Abigail Mlynek - abigail.mlynek@informa.com

Virtual Hub

Your virtual hub allows you to connect directly with attendees and is a place for you to display content such as videos, images and documents Attendees can connect with you via video chat and messenger functions and you are able to host 1-2-1 meetings.

Our team will grant access within the ConnectMe event portal.  Once access has been granted, you will be able to upload the following items to your booth directly:

  • Company name
  • Company description (500 characters max with spaces)
  • Company logo (500 x 300 px with transparent background)
  • Company website URL
  • Videos: up to 3 (5min max each) - HD 1920 x 1080 px or 1280 x 720 px - MP4
  • Social Media Links (Facebook, Twitter, Instagram & LinkedIn are possible)
  • Downloads - up to 3 - PDFs
  • Background Image/Color Image (1920 x 1080 px (landscape), jpg or png format)


Please join us for a Virtual Exhibit Demo on Thursday, February 24th at 12pm EST.

How to Update Your Virtual Booth

Virtual Exhibitor Demo - Thursday, February 24th, 12pm-12:30pm

In preparation of the upcoming Virtual Exhibits, our team will be hosting a brief Virtual Exhibitor Demo to be held on Thursday, February 24th 12pm-12:30pm EST.
A calendar invitation will be sent in advance to the meeting.  The demo will be recorded for anyone not able to attend this time.

Please watch the video on the left for a brief overview of what to expect and how to update your virtual booth page.

Should you have any questions surrounding your Virtual Booth build, please reach out to our Digital Experience Team members:

Karen Anello karen.anello@informa.com 
Jaclyn Bianchi jaclyn.bianchi@informa.com

Hotel Accommodations

Life Sciences Accounting & Reporting Congress Room 2022 Block

Please visit our Pricing & Venue page for full information, including rates and links to make your reservation.

Rooms are limited and the discounted rate will expire in advance of the meeting, so please book as soon as possible.

Exhibitor Setup

Shipping - Tracking Numbers

As part of our customer service to the exhibitors, please send the tracking numbers for any boxes/booths shipped. Our show management team will help track packages on-site should any issues or delays arise. 

For shipping, please label with the below:

Company & Onsite Contact Name
Number of boxes (i.e. 1 of 3, 2 of 3, etc.)
Informa Connect/Accounting & Reporting 

c/o FedEx Office at Loews Philadelphia
1200 Market Street
Philadelphia, PA 19107

Please send complete tracking information by Wednesday, March 16th to Timothy Berry - timothy.berry@informa.com

Booth Setup & Breakdown

Booth Setup: Monday, March 21st from 1pm-4pm

Booth setup will begin at 1pm in the Millennium Hall.  The exhibit doors will open to attendees at 5pm for the Welcome Reception.

Each exhibit will be an 8’ inline booth space for a tabletop exhibit. Included in the booth space is a 6’ table, and 2 chairs. Should you require basic power at your booth, please let us know by Friday, March 4th.


A backwall popup display under 8x8 is allowed, or other self-provided graphics like pull-up banners – though all must be placed behind the booth and not on the sides of the table. With the hotel’s limited storage space, all spare boxes/cases must be stored under or behind the table.

Exhibitor breakdown will be following the morning break on Day 4, Thursday, March 24th, at 11:30am. Close of conference is at 1:00pm.


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Shipping & Handling Instructions - Please Download


Download Now

All packages shipped to the Loews Philadelphia will be available for pickup at the FedEx Office business center, located onsite; a handling fee will apply upon pickup.  Please read the above attachment for more information.

Delivery of items to the exhibit hall can be arranged by contacting the FedEx Office business center.  All fees owed must be handled directly with the FedEx Office Business Center before they will be released.

Vendor Prize Card Drawing

In an effort to drive traffic to your booth, all Face-to-Face attendees will be encouraged to participate in a vendor prize drawing throughout the event week.

A QR code will be provided to you by the Informa Connect team to be displayed at your exhibit booth.  Attendees who scan the unique code will automatically be entered to win a prize sponsored by your company.  The winners will be announced following lunch on Day 3 - Wednesday, March 23rd.

Participation in the prize drawing is optional, but encouraged for all sponsors.  Examples of popular prizes include fitness watches, Gift Cards/Certificates, Company Swag, or other branded items small enough to fit into a carry-on suitcase.

Exhibiting Sustainably

At Informa Connect, we have an ambition to become a champion of sustainability within our business and across the specialist markets we serve. 

As part of our FasterForward programme, we have committed to a series of specific and ambitious goals and activities that, over a five year period, will help us become an ever more sustainable, high impact business while supporting and accelerating change in our markets. 

EXHIBITOR SUSTAINABILITY CHECKLIST 

Firstly we have put together a useful checklist for you to follow on how you can exhibit at our event more sustainably - click here to learn more

BETTER STANDS 

Through our commitment to the evolution of the exhibitions industry, we aim to ensure that we are delivering the best possible experience for our customers. We believe that by moving away from the use of disposable exhibition booth we will improve the ease, quality, safety and sustainability of the exhibitor experience at our events. Therefore, as part of event regulation we ask that exhibitors do not use disposable booth. Disposable booths are defined as space only stands made to be used only once which are usually constructed from raw materials at the venue during build up and the main structure is disposed of after the event. For more information and support, please contact timothy.berry@informa.com

MORE INFO ON BETTER STANDS - click here

**We are specifying that any freebuild exhibitors must demonstrate evidence at both the design concept and build methodology that your stand’s core structural materials are re-useable or recycled  

Informa AllSecure

Life Sciences Accounting & Reporting Congress Live Event will be organized in accordance with Informa's AllSecure Health and Safety Standard

Informa AllSecure is Informa’s approach to enhanced health and safety standards at our events following COVID-19. As the world’s leading events’ organizer, Informa has developed a detailed set of enhanced measures to provide the highest levels of hygiene and safety at its events, providing everyone with reassurance and confidence they are participating in a safe and controlled environment.

For further details on our 10 Key Commitments, please click here