EXHIBITOR MANUAL
Below you will find information and links that will prepare you for the Antibody Engineering & Therapeutics Europe. Please check this page regularly as information will be updated and added during the lead-up to the event.
OPERATIONS CONTACT
Maureen Azoro | Maureen.Azoro@informa.com
SALES CONTACT
Blake Shuka | Blake.Shuka@informa.com
DEADLINES
Company Logo and Profile - ASAP. Please send your high resolution logo in .eps format to Maureen.
Pass Registration - Friday 16th May
Health & Safety Guidelines - Friday 30th May - Please read and sign the guidlelines HERE and return to Maureen.
Insurance Certificate: Monday 26th May
Please email a copy of your company's insurance certificate for general/public liability to Maureen Azoro(Maureen.Azoro@informa.com). If you’re unsure what this document is, please find the FAQ available here and a redacted example here.
POSTERS - DEADLINE MAY 19TH
You may have a poster included in your agreement. If so, you will be sent the link to submit your abstract via email from Maureen Azoro. The deadline to submit your abstract is May 19th.
If you are unsure about weather you have a poster have received the link, please contact Maureen.Azoro@informa.com.
YOUR STAND
EXHIBTOR PACKAGE
Please see the following of what is included in your raw space stand package:
- 1x trestle table – L x W x H: 180 x 75 x 72 cm
- 2x chairs
- 1x Power socket – If you want to bring a multi-socket, please inform Maureen.Azoro@informa.com
- Dimensions – L X W X H: 3m x 2m x 2.40m
HEIGHT RESTRICTIONS
There are strict height restrictions depending on your stand location. Stands 33,34 35 &36will need to adhere to the 2.40m height rule due to this being the lowest section on the floor.
If you require a higher stand due to your backdrop being above 2.40m, please contact Maureen.Azoro@informa.com for assistance.
ADDITIONAL ITEMS
If you were planning on setting up any large items / pop up stand / any additional AV equipment or decide not to use any of the included stand furniture above please notify Maureen.Azoro@infroma.com by Monday 9th May as this will need to be agreed with the venue and checked against health and safety guidelines.
PASS REGISTRATION - Friday 2nd May
You are entitled to a certain number of complimentary registration passes per your agreement. If you are unsure how many passes you have used or what comes with your package, please contact your Operations Manager.
Delegate passes are for the 3 day main conference (10-12th June) for access to both Exhibit Hall and Conference sessions. Exhibitor passes are for the Exhibit Hall only.
Speakers will automatically be registered, please do not use your Main Conference and Booth Staff passes to register speakers. Speaker Coordinator Allison Hale will be contacting all speakers directly with further information about their participation.
Complimentary Passes
The primary contact from each company will receive a unique link to access the Visit connect portal where you can register your complimentary Main Conference and Booth Staff passes for the in-person event. All in-person passes will be automatically registered for the virtual platform.
Instructions
- Click on your unique link; an access code will be sent to your email address. (only the primary contact's email address will be given access)
- Click Antibody Europe 2025 under the Events area
- Then click STAFF on the left-hand side navigation bar and there you can register your complimentary passes
Additional Passes
If you need to register for additional conference passes over your allocation - this can be handled through delegate sales: Blake Shuka (Blake.Shuka@informa.com)
EXHIBITOR PORTAL
ORDER PLACEMENT
If you would like to order any enhancements for your stand (screens, furniture, plants, extra power sockets etc), you can do so via the venues exhibitor portal HERE.
You will have been sent your unique login code via email. If you need a reminder of it, please email Maureen.Azoro@informa.com.
ORDER DEADLINES
Deadline to Order: Friday 23rd May
FURNITURE
The venue will invoice you directly for anything ordered, 30 days post. If you have any questions about your order or invoicing process, you can contact our venue contact, Patricia Zuckweiler (Patricia.Zuckweiler@messe.ch) who will be able to help answer your questions.
If you order any furniture and therefore do not wish to use the furniture provided in the package shown above, it is important that you let us know by Friday 23rd May as well.
EXHIBITION HALL SETUP AND BREAKDOWN
For the full agenda and networking breaks, please click HERE
Set Up
Monday 9th June - 1pm - 5pm
Please note an Informa Staff member will be there during these times only. If you would like to setup on Monday outside of these times, please let Maureen know beforehand.
Exhibition Opening Times
Tuesday 10th June: 7:15AM - 6:45PM
Wednesday 11th June: 7:45AM - 6:00PM
Thursday 12th June: 8:30AM - 3:45PM
*** this is subject to change, you will be sent the final timings closer to the event
Breakdown
Thursday 12th June - 3:45PM (After last networking refreshment break)
(Please only break down small items from 3:45PM such as roller banners / pop up items. If you require your stand builder to break down your stand, they will have to arrive at the close of congress 5:20PM)
DELIVERIES
Please let Maureen.Azoro@informa.com know by Monday 19th May if you will be sending anything to the venue so we can inform the venue team and help locate it onsite.
DELIVERY LABEL
If you would like to ship any banners or materials directly to the venue, please make sure that these only arrive to the venue from Monday 2nd June. Anything that arrives before this will not be accepted by the venue. Latest collection date is Thursday 19th June.
Please click HERE to download the Antibody Engineering & Therapeutics Europe.
Please note that if the details are not complete, the delivery may be handed out too late, or refused.
CUSTOMS
The Swiss customs also requires certain documents for international consignments. You should contact your courier service for these at an early stage. Please note that Swiss customs have the right to attend events with no notice and verify that exhibitors have properly declared their goods. Kindly ensure that you complete this process via the link declaration of goods link HERE, to access the guide for further assistance click HERE.
Deliveries requiring cash payment will be refused. The Congress Center Basel does not accept any responsibility or liability for losses, damage and delays.
It is crucial that all details of the address are included so that we can locate your items onsite - failure to include your company name and stand number may mean we cannot find your items onsite. Please be aware that all packages sent are the responsibility of the exhibitor and it is up to the exhibitor to notify our team of anything sent to the venue and label corrected. If a package is not labelled correctly and is unable to be located onsite, it is the responsibility of the exhibitor / contractor to provide us with tracking and proof of delivery.
SHIPPING/LOGISTICS
The Messe Congress Centre Basel recommends Sempex for all your shipping/logistics needs:
SempexAG
Isteinerstr. 76
CH-4058 Basel
Katrin Witzke
Tel.: +41 58 307 77 13
k.witzke@sempex.ch
COURIERS POST EVENT
Before the end of the event, please make sure that any items you will be couriering to another destination have been assigned a courier and are clearly labelled as the venue and Informa are not responsible for organising shipping or labelling your items.
Latest collection is Thursday 19th June, they will need to check in at the reception on the 2nd floor and only pick up between the hours of 08:00-12:00 and 13:15-17:00.
Any items that do not have an assigned courier or labels and are left post event will be disposed of by the venue.
PARKING
Parking is located next door to the Messe Congress Centre and Congress Centre Basel - You can view it on the map HERE.
Please see the following hours and price information:
Monday - Sunday
Day - (08:00 - 19:00) CHF 3 per hour
Evening - (19:00 - Midnight) CHF 2 per hour
Daily flat rate (24 hours) CHF 50
HOW TO UPDATE YOUR VIRTUAL SHOWCASE
Once you have gathered your Virtual Showcase Assets, you will be able to build your company profile within ConnectMe.
Please watch the video on the right on how to update your virtual showcase page. If you have any questions, please get in touch with Ajit Munday: Ajit.Munday@informa.com
1. Login - If you're the primary contact for the event, you can login with your email address to edit your booth. The first time you login, you will need to update your profile first.
- Event Portal Login Link: https://lifesciences.connectmeinforma.com/
- User Name: Your email address
- Passwordless Entry: Follow the instructions on the page. If you are not receiving the 4-digit pin, contact Ajit.Munday@informa.com .
2. Click the Exhibit Hall Tab - Find your company name and click 'Showcase'
3. Click Edit Stand - In the top right corner of your showcase page
4. Change/Update Content - You can add/remove any content in your showcase. Click 'Update Showcase Demo' to publish your changes
VIRTUAL EXHIBIT HALL ASSETS
The virtual event portal, ConnectMe, will be a resource to share assets, links, documents, and information for your company and attending team. Below you will find a Sponsor Guide on how to setup your Virtual Showcase. Should you have any questions, please connect with Nick Pappas: Ajit.Munday@informa.com
- Company About Us: max 150 characters
- Company Description: max 1000 words
- Company logo: 400 (w) x 180 (h) pixels
- Videos: up to 10 videos in mp4 format (HD Res: 1920x1080) under 500mb or 5min in length
- Documents: provide up to 10 PDF files that can be downloaded by attendees
- Background Graphic for your page: 1250 x 150px of an abstract image (no text advised)
- Thumbnail for Exhibit Hall Page: 600 x 250px of an abstract image (no text advised)
LEAD RETRIEVAL
Lead Retrieval will be available through Visit Connect to all exhibitors and sponsors.
Lead Retrieval Setup
This is done via the same portal as pass registration. Your main company contact can login to the dashboard to see the options listed below:
- TEAM – register your colleagues attending the show and they will automatically be setup to scan badges onsite to create your leads
- QUESTIONS – add an unlimited amount of qualifying questions for your leads
- CONNECTIONS – this will show a comprehensive, real-time list of leads scanned by your entire onsite team
You have real-time access to the latest leads from your onsite scan data, which can be downloaded at any time as a CSV spreadsheet. You will receive an email instructing how your team can access lead retrieval through their personal devices via the ConnectMe app.
Your Full Lead Report
Before the event begins you will receive login credentials to access your Alchemy lead dashboard, which details all your interactions with delegates on the event app in addition to onsite scans at your sessions and booth. This report updates automatically before, during, and after the event.
NEW Lead Report Upgrade Available: Lead Insights unlocks the full potential of your event and digital campaigns through real-time, actionable insights that help you turn your leads into customers and maximise your return on investment. Contact partners@informaconnectls.com for more details on how to upgrade.
Exhibiting Sustainably
Sustainability is increasingly important to event attendees. Exhibiting at Antibody Europe gives you the opportunity to highlight your company’s sustainability credentials & align with an event that champions sustainability. To ensure that your company and exhibition stand are aligned with Informa’s sustainability goals:
- View the Exhibitor Checklist and Better Stands Framework here and consider the steps as you plan your event
- Ensure that your stand is compliant with Informa’s Better Stands programme framework - Please share this guidelines document with your stand contractor
BETTER STANDS - Space Only Stands
Better Stands is an Informa wide programme aiming to ensure that all core elements of Space only exhibitor stands are reusable. Help us to reduce environmental impact by committing to the Better Stands programme framework and show that your company values being part of sustainable and socially responsible events.
What's in it for me?
- A better quality, more attractive & sustainable stand
- Opportunity to promote the sustainable credentials of your brand
- Smoother, more efficient build up and breakdown periods
- Lower work hours and reduced construction costs
- Reduce or eradicate your waste bill
What do I need to do?
To make your commitment to Better Stands and contribute to a more sustainable event:
- Familiarise yourself with the Better Stands framework
- Share the guidelines with your contractor before they begin designing your stand
- Ensure your stand reaches at least a bronze level, meaning the stand structure and walls, platform or raised flooring, furniture, equipment and lighting are all reused – Please demonstrate this in your risk assessment and method statement see above
- Ensure that the submitted stand design clearly communicates how you will meet the Better Stands guidelines