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EXHIBITOR MANUAL

Exhibitors find information concerning their booth on this page.

Rules & Regulations


Getting Started
Getting Started

Please use the Exhibitor Checklist to help you understand what is required of you as an exhibiting company at the event. Download this form to keep track of the items you have completed.

In the Exhibit Booth Information you will find necessary information regarding building heights, rigging in ceiling and construction rules of booth constructions.

Here you can find Booth Setup, Exhibition Hours & Dismantling Times of BIO-Europe Spring 2020.

Space Only Booths – Individual Booth Design
Space Only Booths – Individual Booth Design

If you plan a customized booth design, you require a 2-step approval:

1. DESIGN APPROVAL:

All booth designs need to be approved by EBD Group. Please send the drawings, incl. measurements to your exhibitor contact no later than February 14th!

2. STRUCTURAL AND FIRE SAFETY APPROVAL:

French authorities require all individual booth constructions to be approved by a French Safety Officer. Further information on Structural and Fire Safety Aproval can be found in the section "COMPULSARY HEALTH & SAFETY"

Web Shop
Web Shop

VIPARIS is the official provider for booth equipment and additional services such as carpet, electricity, furniture.

Order deadline for all services is March 18th!

Order deadline for booth printing is March 9th!

Please find here the VAT rules for services and items ordered via the web shop.

Ordering of carpet is mandatory. Details on how to order are included here: 

ORDERING CARPET

If you've got any questions regarding the web shop please reach out to the Exhibitor Service of VIPARIS:

Tel:      +33 1 40 68 16 16

E-Mail: infos-exposants@viparis.com

WEB SHOP

Catering
Catering

Breakfast, luncheon and ongoing catering will be provided in the exhibition area during all conference days. You may order catering at your booth from our official caterer ELIOR

Please find here an overview of services offered by ELIOR:

CATERING CATALOGUE ELIOR

You may also contact Alexis Caunes from ELIOR Catering directly for an individual quotation:

alexis.caunes@elior.fr

Exhibit Hall Receptions must be approved by the organizer. If you plan to hold a reception at your booth, please reach out to your exhibit contact first.

ORDER FORM
Technical Floor Plan
Technical Floor Plan

Please find here the technical floor plan for Pavillon 7.3:




Internet – Wi-Fi
Internet – Wi-Fi

Wireless LAN is available in the exhibition hall.

Exhibitors and their stand constructors are not permitted to use outside WIFI routers or access points. Please do not use WIFI devices or personal mobile hotspots. Personal mobile hotspots must be turned off inside the exhibition hall as they interfere with the VIPARIS WLAN.

If an internet connection is vital for your stand, we recommend you to order a wired internet service via the VIPARIS web shop as this remains the most reliable internet access solution for your stand


Insurance
Insurance

The organizer does not provide insurance for any booth components or additional pieces of equipment brought into the conference,
rented from exhibitor services or for personal possessions of any exhibitor against loss, damage or theft. It is the exhibitor’s responsibility to arrange their own insurance coverage.

Use of Microphones and Speakers
Use of Microphones and Speakers

Use of microphones and speakers is to be approved by EBD Group and will only be permitted if neighboring exhibitors/partnering will not be disturbed.

Literature Table
Literature Table

We are no longer providing a literature table in order to produce less waste and create a greener conference.

SHIPMENTS AND WAREHOUSE

Clamageran Expositions is the official logistics partner of Porte de Versailles, Paris.

BIO-Europe Spring conference is taking place at Porte de Versailles and the exhibit is in pavillon 7.3.please always state this info when ordering shipments!

All advance booth shipments need to be sent to the warehouse. See details within the Shipping Manual below. To order logistical services and for more information, please contact:

Lucien Lawson

l.lawson@clamageran.fr

Tel :   +33 (0) 1 57 25 18 09

Cell : +33 (0) 6 20 83 78 00

Important! Please send in a detailed commercial invoice / packing list with customs HTS / HS code of the exhibits in advance in order to check in advance and provide you with the required and additional documents (if any) prior to shipping .

Make sure to pre-alert your shipment and arrange a time slot for a hand over in person onsite!


DEADLINES:

Latest arrival dates to on-site warehouse Porte de Versailles for Road freight: March 19, 2020 until 5pm.

Latest arrival date for Airfreight foreign countries at CDG Airport: March 15, 2020.


DOCUMENT DOWNLOADS:

Shipping Guidelines Clamageran Expositions

Tariffs Roadfreight – on-site handling – Clamageran Expositions

Tariffs Air – Ocean – on-site handling – Clamageran Expositions

Shipping Label

Partnering at your Booth

If you would like some or all of your agreed meetings to be scheduled to your exhibit booth, please send an email to your exhibitor liaison by March 10th, 2019.

COMPULSORY HEALTH & SAFETY

WORK SAFETY:

As an exhibitor of BIO-Europe Spring 2020 you will need to follow the 

Exhibitor Safety Instructions

Please familiarize yourself with these rules and make sure everyone being on-site during construction is aware and will adhere to these rules.

TO DO: Please fill-in and sign the first page of the Exhibitor Safety Instructions to confirm you will adhere to these rules and return the form to sps@d-o-t.fr by February 28 at the latest!


FIRE SAFETY:

Make sure to adhere to the Fire Safety Precautions.


Structural and Fire Safety Approval - INDIVIDUAL BOOTH CONSTRUCTIONS ONLY:

TO DO: Please submit the following to Karim Khelfi (karim@hervepierre.com) from Hervé Pierre by March 6 at the latest!:

  • Stand layout scale plans, seen from front and above including all dimensions
  • 3D sketches of the booth
  • List of installed equipment (electrical devices like e.g. lights, displays, coffee machines, etc.)
  • Reaction to fire certificates for materials used in construction, drawn up either by a French or European approved laboratory with Euroclass classification (any other certificates are not valid in France!).


IMPORTANT NOTE:

Make sure to also have all Health & Safety documents handy on-site for inspections all day during setup, conference days and dismantling!