EXHIBITOR MANUAL
Welcome to the Exhibitor Manual for the BioProcess International Asia 2024.
Below you will find information and links that will prepare you for the event. Please carefully read through each section below and let Meghan Gemmell know if you have any questions.
Sales
Faizan Haider | Faizan.Haider@informa.com
Operations
Sponsor & Speaker Operations: Meghan Gemmell | +1 212 600 3438 | meghan.gemmell@informa.com
Event Operations: Jake Masters | jake.masters@informa.com
ConnectMe Portal
Cheyanne Dawson | Cheyanne.Dawson@informa.com
DEADLINES
Company Logo and Profile - Please send your high-resolution logo in EPS format for onsite signage to meghan.gemmell@informa.com ASAP
Health & Safety Declaration - Monday 30th September. Please click here for our Health and Safety guidelines and please sign & return.
Insurance Certificate - Monday 30th September. Please email a copy of your company's insurance certificate for general/public liability.
Pass Registration - Monday 7th October. See the Pass Registration section below for further information
Your packages can be delivered to the venue after 19th September 2024.
Poster Submission Deadlines
Abstract Submission - Monday 23rd September 2024
Digital PDF Submission - Monday 7th October 2024
If you are interested in presenting a poster, please get in touch with our team: LSposters@informa.com
*if you are submitting a poster, please note that sponsored companies can only present two posters maximum*
EVENT SCHEDULE
The Exhibition Hall will be on the Fourth Level in Mizuho South. Please click here to view the floorplan.
Exhibition Setup
Monday 21st October: 13:00 - 16:00
Please let me know if you have any issues making this time frame.
Exhibition Breakdown
Wednesday 23rd October: 16:30 - 18:00
Please let me know if you have any issues making this time frame.
Exhibition Open Hours
Tuesday 22nd October: 10:00 - 18:30
- Networking Refreshment Break with Exhibit and Poster Viewing: 10:00 - 10:45
- Networking Luncheon with Exhibit and Poster Viewing: 12:45 - 13:55
- Networking Refreshment Break with Exhibit and Poster Viewing: 16:00 - 16:30
- Networking Cocktail Reception with Exhibit and Poster Viewing: 17:30 - 18:30
Wednesday 23rd October: 10:00 - 16:30
- Networking Refreshment Break with Exhibit and Poster Viewing: 10:00 - 10:45
- Networking Luncheon with Exhibit and Poster Viewing: 12:45 - 13:55
- Networking Refreshment Break with Exhibit and Poster Viewing: 16:00 - 16:30
EXHIBITOR SHIPPING DETAILS
Your Stand
Standard size booths will be set with:
- Booth size 3x2 space
- 1 standard table and 2 standard chairs
- Access to electricity
You will need to provide your own pop up booth/ display. Please ensure that you bring any adapters or extension leads that you require for your stand, Informa Connect will not be able to provide these onsite.
Please note:
The exhibit area is carpeted and WiFi will be available for all exhibitors.
As the hotel is not an Importer/Exporter, each company is responsible for covering costs related to shipping, such as shipping fees and customs duties. The hotel and Informa will not cover any expenses in this regard.
Delivery
ATTN: Hiromi Matsuo
BPI and Antibody Asia 2024: MIZUHO / Stand Number & Company Name
The Westin Miyako Kyoto
1 Awataguchi Kachocho, Higashiyama-ku
Kyoto, 605-0052
Japan
PLEASE NOTE: The hotel will not be an importer of exhibitors' boxes. Please arrange the delivery under the responsibility of the sender. The boxes can be delivered after 19th September 2024.
*Please be wary of taxes and customs in Japan. Please check your parcels at each stage of shipping to ensure they arrive on time*
ACCOMMODATION
The Westin Miyako Kyoto, Japan
Keage, Sanjo
Higashiyama Ward, Kyoto,
605-0052, Japan
+81 75-771-7111
Please note that accommodation is not included in your package. All attendees are required to book their own accommodation individually. Please click here for further information and a reduced rate.
PASS REGISTRATION
You are entitled to a certain number of complimentary registration passes per your agreement. If you are unsure how many passes you have used or what comes with your package, please contact Meghan Gemmell at Meghan.Gemmell@informa.com
Complimentary Passes
The primary main contact from your company will receive a unique activation link and details of how to create an account on our registration portal, 'Create with Visit'.
Here they can register your complimentary Main Conference and Booth Staff passes for the in-person event.
All in-person passes will be automatically registered for the virtual platform.
Additional Passes
If you need to register for additional passes than what is in your contract please contact your Sales Representative, Faizan Haider at Faizan.Haider@informa.com.
Lead Retrieval
Lead Retrieval will be provided by Create with Visit and is available to all exhibitors. You can set up your scan licenses and lead retrieval questions within your Create with Visit Account.
For further information, please see our Sponsor Resource Guide.
EXHIBITOR SUSTAINABILITY CHECKLIST
Firstly we have put together a useful checklist for you to follow on how you can exhibit at our event more sustainably - click here to learn more
BETTER STANDS
Through our commitment to the evolution of the exhibitions industry, we aim to ensure that we are delivering the best possible experience for our customers. We believe that by moving away from the use of disposable exhibition booth we will improve the ease, quality, safety and sustainability of the exhibitor experience at our events. Therefore, as part of event regulation we ask that exhibitors do not use disposable booth. Disposable booths are defined as space only stands made to be used only once which are usually constructed from raw materials at the venue during build up and the main structure is disposed of after the event.
MORE INFO ON BETTER STANDS - click here
Permitted Onsite
Core elements i.e. walls, archways, counters etc. must be constructed with reusable materials e.g. system build or stock panels
The stand structure must be prefabricated and ready to assemble onsite
Final adjustments to prefabricated pieces for fitting purposes is allowed
Final coat of acceptable TVOC paints for repair purposes only
Floor flats and system floors must be cut to size before coming onsite and be recyclable and/or reusable
The use of LED lighting
The use of recycled carpet, vinyl flooring, other floor coverings.
Prohibited Onsite
The use of one-time MDF panels or similar raw materials planned to be cutting to size onsite
The use of ‘other’ raw materials to construct core structural elements i.e. walls, archways, floor systems, counters, etc. that are not planned to be reused or recycled after use
Construction of any stand components from single use materials
Building from scratch onsite of any stand core elements
The use of incandescent light bulbs
The use of non-recycled carpet, vinyl flooring, other floor coverings.
Encouraged to not print brochures
HOW TO UPDATE YOUR VIRTUAL SHOWCASE
Once you have gathered your Virtual Showcase Assets, you will be able to build your company profile within ConnectMe.
Please watch the video on the right on how to update your virtual showcase page. If you have any questions, please get in touch with Cheyanne: Cheyanne.Dawson@informa.com
1. Login - If you're the primary contact for the event, you can login with your email address to edit your booth. The first time you login, you will need to update your profile first.
- Event Portal Login Link: https://lifesciences.connectmeinforma.com/
- User Name: your email address
- Passwordless entry - follow the instructions on the page. If you are not receiving the 4-digit pin, contact Cheyanne Dawson.
2. Click the Exhibit Hall Tab - find your company name and click 'Showcase'
3. Click Edit Stand - in the top right corner of your showcase page
4. Change/Update Content - you can add/remove any content in your showcase. Click 'Update Showcase Demo' to publish your changes.
VIRTUAL EXHIBIT HALL ASSETS
The virtual event portal, ConnectMe, will be a resource to share assets, links, documents, and information for your company and attending team. Below you will find a Sponsor Guide on how to setup your Virtual Showcase. Should you have any questions, please connect with Cheyanne Dawson at Cheyanne.Dawson@informa.com.
- Company Name
- Company About Us: max 150 characters
- Company Description: max 1000 words
- Company logo: 400 (w) x 180 (h) pixels
- Videos: up to 10 videos in mp4 format (HD Res: 1920x1080) under 500mb or 5min in length
- Documents: provide up to 10 PDF files that can be downloaded by attendees
- Background Graphic for your page: 1250 x 150px of an abstract image (no text advised)
- Thumbnail for Exhibit Hall Page: 600 x 250px of an abstract image (no text advised)