For all deliveries, please tell your courier or ensure you label your packages with the below information and to deliver to the following address:

ATTN: KOZUE FUJITA

BIOTECH WEEK ASIA INFORMA: BPI ASIA Room: Mizuho C

PLEASE ADD YOUR COMPANY NAME

26th – 28th February 2020

Room: MIZUHO

The Westin Miyako Kyoto

1 Awataguchi Kachocho, Higashiyama-ku
Kyoto, 605-0052

Japan

PACKAGES ARRIVE AND PICK UP

Exhibitors can deliver items from Thursday 20th February onwards. The venue will then place your in the exhibition hall on Monday 24th February

Items must be picked up by your own courier that you will need to organise yourselves at the end of Friday 28th February by 7pm (everything to be clearly labelled with return labels and your company name).

PLEASE NOTE KNECT365 or the HOTEL DOES NOT TAKE ANY RESPONSIBILITY FOR ANY DELIVERIES OR PICK UPS.

Venue contact: KOZUE FUJITA - k-fujita@miyakohotels.ne.jp / Phone number: +81 075.771.7111

Please email Roshni Shah (roshni.shah@informa.com) by Friday 24th January the following:

- Company logo in EPS format; ASAP

- Health & Safety Declaration - please see our health and safety guidelines here

must complete: Click here for the Health and Safety Manual and complete, sign and return); please tick pop up table stand and sign (page 8 and 9 to complete)

- Copy of your Insurance Certificate (we require proof of general/public liability from all exhibitors)

All exhibitors are required to have liability insurance of no less than $1,000,000 property damage, loss or theft and personal injury, naming Informa Connect, KNect365 an Informa company (parent company of BPI & Cell Asia), Westin Miyako] as additionally insured, must be obtained by the exhibitor at his/her own expense. All exhibiting companies must provide show management with a certificate of insurance.

- PASSES: Roshni Shah will be in touch with a link on how to register your passes included in your contract at the end of January 2020. Please await her email.

Set up: Exhibitors can set up from 6pm– 8pm on Wednesday 26th February

Breakdown – Exhibitors to breakdown straight after the afternoon coffee break from 2:15pm – 6:00pm on Friday 28th February

Opening Hours

The exhibition hall will be open to all attendees during the following hours:

Thursday 27th February from 08:00- 6:15pm

Friday 28th February from 08:55am -2:15pm

Friday 28th February- The exhibition hall will close and begin breakdown at 2:15pm

Exhibitors must not exceed their allocated space. Please be sure to check that your stand will fit within your 3m x 2m space. Height must not exceed 3m max

The following are provided for all stands free of charge:

• 1 x table

• 2 x chairs

• 1 x power supply

ALL ADAPTERS & EXTENSION LEADS MUST BE PROVIDED BY EXHIBITORS. Informa Connect WILL NOT BE ABLE TO PROVIDE THESE ON SITE.

ADDITIONAL AV: if you would like to order any particular AV or cables etc please contact Sadamoto Chida - email: sadamotochida@violet.plala.or.jp

Please note you will be charged for any additional items that you request.

Please ensure you book your accommodation using our reduced rate at the conference hotel by going to Plan your visit tab or click here

IMPORTANT:

Informa Connect does not have a 3rd party hotel booking agency or work with companies offering specific attendee list for this event. For hotel accommodation please use the links in the hotel section of the event’s official website and for their attendee list, please refer to the official partnering platform for the event. If you are contacted to book accommodation or to purchase the attendees list by any agency this is not recommended, as they are unknown to Informa Connect and are scams.

Please refer to your contract for how many and which type of pass you have been allocated.

You will be sent an email with the registration link by Roshni at the end of January 2020 where you can submit your passes information.

Additional Passes

If you wish to have additional stand passes that are not included in your contract, please contact Kristen Schott, Kristen.Schott@informa.com OR Jennifer Wickett Jennifer.Wickett@informa.com>

For additional delegate passes not included in your contract please contact Jessica Purnell Jessica.Purnell@informa.com