Welcome 2025 Sponsors & Exhibitors!

Any one attending FS/TEC from your company MUST be registered. Please complete ASAP.

• Please use this link to register as a Sponsor
  • This applies to anyone attending the event from your company including employees, booth staff, vendors, etc.
  • Please register using your company specific invitation code. You will need to enter that code on the last page before submitting.

We recommend you make a reservation as soon as possible to take advantage of our group rates as the host hotel fills up quickly!

Gaylord Palms Resort & Convention Center
6000 W Osceola Pkwy, Kissimmee, FL 34746

Group Room Rate: $297 per night + tax & fees

Discounted group rate will be available until Friday, August 8, 2025. This rate is based on availability.

To make your hotel reservation: Once registered, you will receive a separate housing email with details on how to book your reservation. If you haven't received this email, please contact us by clicking here.

Cancellation Policy: To avoid a cancellation fee of one night room & tax, reservations should be cancelled 30 days prior to arrival date.

Hotel Parking:

Self Parking: $38 + tax/day

Valet Parking: $50 + tax/day

The marketing materials will be included on the event website, app, and any applicable print and/or digital signage.

For any questions related to submitting your marketing materials, please contact Gina Cuff at gina.cuff@informa.com.

For any custom activations that are included in your sponsorship, Katie Sargent will be working with you and will reach out to finalize details.

You will be receiving an email with the Exhibitor Kit from our exhibitions partner, Gulf Coast Expo, and it is also included in the link below. The kit includes all information regarding shipping, set-up, tear-down, furnishings and electrical orders.

For any questions related to your booth space, please contact Gulf Coast Expositions at orders@gulfcoastexpositions.com.

Important Links:

• FS/TEC Floorplan
• Exhibitor Hours

FS/TEC utilizes LeadCapture by CVENT for scanning and qualifying leads at the event. This platform allows the admin of the exhibitor portal to login, purchase and assign licenses. It is not a separate device rental - users will download the LeadCapture mobile app and sign in.

The invitation to login is sent to the primary logistics contact for your company. Please let us know if we need to resend the login details.

To purchase and set up LeadCapture, please follow the below steps. LeadCapture will allow you to use the mobile app to scan conference badges, collect leads, and download them right from the app.

1. On your dashboard, click on the button that says “Purchase Licenses” and follow the prompts.
2. Purchase licenses buy selecting the number of licenses you would like to purchase (each device requires it's own individual license). Each license is $299 + tax. Submit your payment directly in the portal.
3. After the licenses are purchased, you will be able to assign them to your team members. Please note that in order to assign a user, they must be registered for the conference.
   • Click "Team" - Under "Booth Staff" you will be able to search and add the registered members of your team.

Once licenses are assigned, the team member will receive the Access Code directly via email.

1. Download the Cvent LeadCapture app to your device and login
2. Enter the access code you received in your email inbox
3. Tap "Yes, Activate Device"
4. Scan QR code on attendee badges to gather leads
5. Score leads and take notes
6. Export leads to any database on demand

A Certificate of Insurance is MANDATORY for all sponsors who have a booth/display in the Marketplace. Please email a copy of your COI to Sales@rainprotection.net.

A COPY OF THE INSURANCE FORM MUST BE ON FILE BY August 15, 2025.

Certificate of Insurance Specifications:
Insurance Certificate must be issued prior to the 1st day of the month of the conference and should expire after the last day of the month of the conference.

INSURANCE REQUIREMENTS
1. Commercial General Liability: $1,000,000 per occurrence; $2,000,000 aggregate.
2. Workers Compensation & Employers' Liability: Must meet statutory requirements.
3. Automobile Liability: $500,000 per occurrence.

Winsight LLC (an Informa Owned Company) must be listed as the additional insured on the Sponsor Insurance Form

300 S. Riverside Plz, Suite 1600
Chicago, IL 60606

The FS/TEC Trade Relations team will reach out to you directly regarding Operator invitations. For any questions, please reach out to fstraderelations@informa.com.