Welcome 2025 Sponsors & Exhibitors!
We are pleased to welcome you as a sponsor of the 2025 FS/TEC Leadership Conference. Our goal is to make this a successful and enjoyable event for you and your organization.
We’re very appreciative of your partnership and are excited to begin working with you. This portal page will serve as your sponsorship checklist, and include links to important deliverables - be sure to bookmark it!
Important Dates + Deadlines
Due Now
Register for Event
Book Hotel
Due by Monday, July 28
Marketing Materials
Due by Friday, Aug 15
Verify shipping and booth needs (furnishings, electric, etc.)
Submit COI
Sponsor + Exhibitor Checklist
Below is your pre-event TO-DO list. Please read through carefully and make note of the deadlines.
Register for the Event (Due Now)
Any one attending FS/TEC from your company MUST be registered. Please complete ASAP.
- Please use this link to register as a Sponsor
- This applies to anyone attending the event from your company including employees, booth staff, vendors, etc.
- Please register using your company specific invitation code. You will need to enter that code on the last page before submitting.
Secure Hotel Reservation (ASAP)
We recommend you make a reservation as soon as possible to take advantage of our group rates as the host hotel fills up quickly!
Gaylord Palms Resort & Convention Center
6000 W Osceola Pkwy, Kissimmee, FL 34746
Group Room Rate: $297 per night + tax & fees
Discounted group rate will be available until Friday, August 8, 2025. This rate is based on availability.
To make your hotel reservation: Once registered, you will receive a separate housing email with details on how to book your reservation. If you haven't received this email, please contact us by clicking here.
Cancellation Policy: To avoid a cancellation fee of one night room & tax, reservations should be cancelled 30 days prior to arrival date.
Hotel Parking:
Self Parking: $38 + tax/day
Valet Parking: $50 + tax/day
Submit Marketing Materials (Due Monday, July 28th)
The marketing materials will be included on the event website, app, and any applicable print and/or digital signage.
For any questions related to submitting your marketing materials, please contact Gina Cuff at gina.cuff@informa.com.
Custom Activations
For any custom activations that are included in your sponsorship, Katie Sargent will be working with you and will reach out to finalize details.
Marketplace - Booth Information - Exhibitors Only
You will be receiving an Exhibitor Kit from our exhibitions partner, Gulf Coast Expo. The kit includes all information regarding shipping, set-up, tear-down, furnishings and electrical orders.
To request an exhibitor kit, or for any questions related to your booth space, please contact Gulf Coast Exposition at orders@gulfcoastexpositions.com.
Important Links:
Submit Your COI (Due Friday, August 15th) - Exhibitors Only
A Certificate of Insurance is MANDATORY for all sponsors who have a booth/display in the Marketplace.
A COPY OF THE INSURANCE FORM MUST BE ON FILE BY August 15, 2025.
Certificate of Insurance Specifications:
Insurance Certificate must be issued prior to the 1st day of the month of the conference and should expire after the last day of the month of the conference.
INSURANCE REQUIREMENTS
1. Commercial General Liability: $1,000,000 per occurrence; $2,000,000 aggregate.
2. Workers Compensation & Employers' Liability: Must meet statutory requirements.
3. Automobile Liability: $500,000 per occurrence.
Winsight LLC (an Informa Owned Company) must be listed as the additional insured on the Sponsor Insurance Form
300 S. Riverside Plz, Suite 1600
Chicago, IL 60606
Operator Invitations
The FS/TEC Trade Relations team will reach out to you directly regarding Operator invitations. For any questions, please reach out to fstraderelations@informa.com.
Contact Information
Katie Sargent, Sponsor Relations Manager
Gina Cuff, Senior Administrator
Contact Gina for anything related to your marketing materials; company logo/profile, etc.
Registration & Housing Questions
Contact the Foodservice Events team for any questions related to your FS/TEC registration and/or housing questions.
Invoice & Billing Questions
Contact Kay Liska for any questions related to your sponsorship invoice, billing, payment, etc.