Marina Bay Sands Convention Center, Singapore
Exhibitor Manual
Information & requirements for exhibitors
EXHIBITOR MANUAL
Welcome to the Exhibitor Manual for FundForum Asia 2026!
Here you will find the relevant information and forms to complete for the event. Please ensure you read each section carefully and meet the required deadlines. We look forward to working with you in making this a successful event!
Sales
James Roberts | Business Development Director: james.roberts@informa.com
Operations
Annie Cave | Head of Operations: annie.cave@informa.com
Melody Berry I Speaker Manager: melody.berry@informa.com
Code of Conduct
Informa is committed to improving diversity, equality and inclusion in every industry it operates in, through our agendas and specialist programmes to encourage a variety of demographics. We expect all our participants, exhibitors and sponsors to support this ethos. We will be asking all our stakeholders to take care when designing their stands, promotions and other communications to ensure that our events contribute to promoting equality in the industry. Please see these Code of Conduct for all sponsor and exhibitor attendees.
EVENT DATES & TIMES
Exhibitors may not set up or tear down outside of the specified times without approval from Show Management.
Event Days
Tuesday 29th & Wednesday 30th September 2026.
To view the agenda, please click here.
Setup & breakdown times
Exhibition Build Up*
From 07:00 - 08:00 Tuesday 29th September 2026
Exhibition Break Down*
From 16:00 on Wednesday 30th September 2026
*Please note that these times may change – you will be informed closer to the event if this is the case
YOUR STAND
Stand information
Exhibitors must not exceed their allocated space. Please be sure to check that your stand will fit within your 3m x 2m space. The Organisers reserve the right to move any items outside the boundaries of your allotted space. There is no storage space available so please ensure that all boxes are kept under the backwall provided.
The following are provided for all stands within your sponsorship package:
- Branded backwall
- 1 high desk
- 2 high chairs
- Bin
- Power supply
Branded backwall artwork: please provide artwork by 4th September.
ALL ADAPTERS & EXTENSION LEADS MUST BE PROVIDED BY EXHIBITORS. INFORMA CONNECT WILL NOT BE ABLE TO PROVIDE THESE ON SITE.
Please be advised that you are responsible for ensuring that any equipment or materials brought by yourselves are covered by your own insurance. You should have public liability insurance to cover your attendance at the event.
Complimentary wireless internet will be provided for all exhibitors. If you require a fixed line connection, please contact the hotel directly.
Stand graphics & specification
You are required to provide artwork for your branded artwork by Friday 4th September.
Dimensions & visual: please click here
Alternatively, provide your brand pantone colours and logo for our designer to add your logo to the wall.
DEADLINES
- 100 word company profile & EPS logo: by return for the FundForum Asia sponsor page
- Branded backwall artwork for stand: Friday 4th September
- Pass registration: Monday 17th August
- Exhibitor declaration: Monday 17th August
- Hotel reservation: as soon as possible
Please send the above to Annie Cave
SUPPLIERS
AV Supplier
Should you wish to order any AV/screens for your stand, please fill in this form by Friday 28th August is the deadline for discounted rates. In the Remarks sections on the form please quote ‘FundForum Asia’. If more information is required, please contact:
Jiaxin Foo
Zhenlin Chee
Furniture Supplier
For any specific furniture orders, please contact the Marina Bay Sands.
VENUE & DELIVERIES
Delivery & collection
You are responsible for
- Booking your courier for both delivery AND collection
- All arrangements and payments with your chosen courier company
- Paying all customs charges (failure to do so may result in materials being refused)
Earliest delivery date
All items must be delivered from Friday 25th September, materials cannot be sent to the Marina Bay Sands before this date
Labelling
Use the delivery label for ALL items, items without correct labelling are likely to go missing
Customs documentation
- All goods must include proper customs documents
- Mark as "temporary exportation" to avoid unexpected taxes
- The hotel will NOT pay any taxes, duties, or underpaid charges
- View hotel handling charges here
Collection requirements
All items must be collected by Thursday 1st October, items remaining after this date will be disposed of
Collection Checklist
- Book your courier in advance
- Clearly label all items with your company name and return address
- Ensure your collector brings documentation including:
Quantity & description of items being collected
Name of the event
Date of collection
Proof of collection
Remember
Delivery and collection is entirely your responsibility, please plan ahead to avoid losing your materials.
Remarks from Marina Bay Sands Convention Centre
Handling charges includes the following services
- Consignment processing
- Storage at the Mail & Package Centre up to 7 days
- Delivery to exhibition booths / meeting rooms
- Collection of bulky empty boxes for storage
Please note
- All prices are in Singapore Dollars and inclusive of 8% GST
- All incoming consignments must be arranged under ‘Freight Prepaid’, and duties / GST / taxes must be borne by the shipper
- Mail & Package Centre will not accept any consignments under ‘Freight Collect’ and in cases where the duties / GST / taxes are under recipient’s account
- We will not accept any Cash-On-Delivery consignments on behalf of the Exhibitor/ Recipient
- Storage charges will apply for consignments kept in the Centre
- If consignments require special handling or special storage facilities, the Exhibitor / Recipient must communicate this request to the Centre prior to effecting shipment
- The Centre will consider the request and try to accommodate wherever possible
COMPULSORY HEALTH & SAFETY
As an exhibitor it is essential that you read the health and safety rules. The declaration must be returned by Monday 17th August so that FundForum are aware what you plan to do at this event.
EXHIBITING SUSTAINABLY
At Informa Connect, we have an ambition to become a champion of sustainability within our business and across the specialist markets we serve.
We have put together a useful checklist for you to follow on how you can exhibit at our event more sustainably, please click here to learn more
As part of our FasterForward programme, we have committed to a series of specific and ambitious goals and activities that, over a five year period, will help us become an ever more sustainable, high impact business while supporting and accelerating change in our markets.
Through our commitment to the evolution of the exhibitions industry, we aim to ensure that we are delivering the best possible experience for our customers. We believe that by moving away from the use of disposable exhibition booth we will improve the ease, quality, safety and sustainability of the exhibitor experience at our events. Therefore, as part of event regulation we ask that exhibitors do not use disposable booth. Disposable booths are defined as space only stands made to be used only once which are usually constructed from raw materials at the venue during build up and the main structure is disposed of after the event. For more information and support, please contact Annie Cave.
For more information on Better Stands, please click here
YOUR PASSES
You are entitled to a certain number of complimentary registration passes per your agreement. If you are unsure how many passes you have used or what comes with your package, please contact Annie Cave.
Included passes
The primary contact from each company will receive a unique activation link and details of how to create an account on our registration portal, Visit Connect, to register your complimentary passes for the event.
Speakers will automatically be registered, please do not use your allotments to register speakers.
Melody Berry will be contacting all speakers directly with further information about their participation.
Additional passes
If you require additional passes, please contact Anna Byrne who will be able to share a booking link.
CONNECTME & LEAD RETRIEVAL
Information on setting up your virtual booth on the event app 'ConnectMe' and lead retrieval via 'Visit' can be found here.
HOTEL ACCOMMODATION
To arrange accommodation please go to the Plan Your Visit page.
Demand for rooms can be very high, so please book early to avoid disappointment, FundForum takes no responsibility for hotel reservations.
Informa does not have a third party hotel booking agency representing this event aside from the above links. If you are contacted to book accommodation by any agency, this is not recommended as they are unknown to Informa Connect and the hotel.