Sponsor & Exhibitor Center
Exclusively for current sponsors and exhibitors to manage deliverables.
We encourage you to check back often for updates and additional information.
Key dates
Book hotel
Confirm exhibiting
Confirm by: October 12, 2026
Email Ellie Kaiser to confirm
*Outside food and beverages cannot be distributed at your booth.
Attendee list
Available: October 13, 2026
Attention: Attendee lists are only shared by staff from IMN/Informa.
*Please do not respond to any emails or phone calls requiring payment for attendee lists. If you have any questions, or receive a call or email of this nature, please reach out to your Coordinator.
Register passes
Register by: October 23, 2026
Please review the below details regarding pass registration guidelines.
Email Ellie with any questions.
Shipping to the Loews Coral Gables
Shipping address
ATTN: IMN Family Office & Private Wealth East/ (Company Name)
Name (of person who will be on-site)
2950 Coconut Grove Dr, Coral Gables, FL 33134
Phone: (Contact of on-site recipient)
Box ____ of ____
Shipping guidelines and pricing
Please review the below shipping information as well as pricing for inbound and outbound packages.
PLEASE CLICK HERE TO REVIEW ALL SHIPPING GUIDELINES
- The hotel charges for receiving shipments on site. This will be charged either on a credit card or the guestroom. All outbound shipments must have a pre-paid label and/or account number for preferred shipping company must be provided. These charges are your responsibility to pay.
- The hotel has daily FedEx pickup and deliveries however, if you have a large amount of boxes to be shipped back, we suggest scheduling a pickup to ensure all packages leave at the same time.
- Packages can arrive (3) three calendar days prior to the conference.
- Any packages stored for more than 7 days will result in a single storage fee charge depending on weight.
Inbound & outbound packages
See below for shipping, receiving, and storage fees.
| Package Weight | Package Delivered to Meeting Room | Package Pickup to Ship Out |
| Envelope | $2.00 | $2.00 |
| Small Box | $5.00 | $5.00 |
| Medium Box | $15.00 | $15.00 |
| Large Box | $30.00 | $30.00 |
| Extra Large Box | $45.00 | $45.00 |
| Pallets and Crates | $150.00 or $0.75/lb. > 200lbs. | $150.00 or $0.75/lb. > 200lbs. |
Exhibitor information
Set-up & Tear-down
Exhibitor Setup:
Sunday, October 25th from 5:00 PM - 6:00 PM
Exhibitor Teardown:
Monday, October 26th after the morning networking break concludes
(currently 11:50 AM)
Exhibition hours
Monday, October 26th: 7:15 AM - 5:50 PM
Tuesday, October 27th: 8:00 AM - 11:50 am
*Timings subject to change based on agenda
If you are unable to staff your booth for the entire day, we highly suggest to have staff at your booth during the networking breaks. Refer to the agenda for exact timings
Hotel contact
For venue related inquiries, please contact:
Arelys Alvarez | Senior Event Manager
Arelys.Alvarez@loewshotels.com
Direct: 786.772.7691
Ordering audiovisual and power
If you would like to order AV items or power, please ORDER HERE
*IMN will provide general wi-fi for the conference space, but if you plan to stream or demo you may need a hardline or a dedicated network.
AV Contact for additional questions:
Ben Phillips (He, Him, His)
Sr. Sales Manager
Hybrid+ Certified
ben.phillips@encoreglobal.com
M +1-561-676-8515
Pass registration
To register your firm and/or client passes, please use the links and action codes provided to you via email from Ellie. If you cannot find this email or your action codes, please email Ellie to have this shared with you.
Firm Passes
FIRM PASSES are for members of YOUR COMPANY. If you exceed the allotted number of passes, additional passes can be purchased at a reduced rate of 25% off the standard registration. Please contact your IMN sponsorship coordinator for assistance with additional passes. Any passes submitted incorrectly will be declined and asked to resubmit through the portal.
Client Passes
CLIENT PASSES limited to Family Offices, RIAs, Investors and Family Office Advisory types.
All client passes are subject to approval by the IMN team. Please note that the pass is ‘Pending Approval’ until the pass has been approved by the IMN team. No Client Passes will be accepted within 24 hours of the event date. Any qualified client passes submitted after that date will be charged 20% off the standard registration rate. Those individuals with an existing registration are not eligible for client passes.
Create your own social media banners
Let your network know you are attending Real Estate Family Office & Private Wealth Management East!
Key contact
For any questions regarding your sponsorship please contact Ellie Kaiser.